Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to
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  • 10 Jul 2024 7:32 PM | Anonymous member (Administrator)

    Archivist Specialist (Florida International University)

    Job Opening ID - 532585

    Job Summary:

    Reviews, processes, and arranges the Special Collections and University Archives records under the supervision of the Head of Special Collections and University Archives. Performs high level research for organization and description and detailed data entry into an Archival Management System according to standard archival practices and procedures to provide access to archival materials.

    • Serves as information expert for archival materials and services. Processes collections for Special Collections and the University Archives material (appraise, arrange, research and describe, repackage, and provide access). Digitizes textual and image records using flatbed digital imaging hardware (EPSON large flatbed scanner) and image processing software (Adobe Photoshop).
    • Assists with the coordination and management of multimedia and historical documents and applies knowledge of specialized subject area(s) and project management. Creates finding aids and performs specialized data entry into and maintenance of archival management system.
    • Advises and assists researchers in the use of archival materials in research activities. Interprets requirements and consults on archival information. Provides in-person and online reference assistance to patrons using Special Collections and the University Archives material. (retrieving materials, scanning materials, copying videos).
    • Works with student assistants, under the direction of the Head of Special Collections.
    • Serves on libraries' and university committees and contributes to other relevant activities and events.
    • Provides metadata access to materials in collections. Follows federal, state, and local policies and procedures pertaining to archival materials.
    • Assists in the creation and promotion of exhibits, publications, presentations, etc.

     Minimum Qualifications:

    • High school diploma or GED and eight (8) years of related experience or Bachelor's degree and four (4) years of related experience.

    Desired Qualifications: 

    • Experience with Microsoft Office.
    • Experience with ArchivesSpace Content Management System. 

    Job Category: Staff

    Advertised Salary: $35,000 to $40,000

    Work Schedule: 

    Begin time: 8:30 AM
    End time: 5:00 PM

    Pre-Employment Requirements:

    •  Criminal Background Check

    Other Information:

    • Ability to work evenings and weekends.
    • Ability to work flexible hours as needed.

    For further information or to apply, please visit and reference Job Opening ID # 532585

    How to Claim Vet Preference:

    Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

    • Veterans with a VA service-connected disability
    • Spouses of veterans with permanent and total service-connected disability
    • Honorably discharged veterans with wartime service.
    • Unmarried widow or widower of a veteran who died as a result of a service-connected disability
    • A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

    Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

    If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
    For additional information on Veterans' Preference, visit

    Pay Transparency

    Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

    FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

  • 10 Jul 2024 7:20 PM | Anonymous member (Administrator)

    Title: Senior Archivist

    Location: Revs Institute, Naples, FL

    Salary: $100,000 - $120,000 commensurate with education and experience


    Application deadline: open until filled

    General description

    Under the general direction of the Director of Archives and Research Center, the Senior Archivist is responsible for the accessioning, processing, and management of archival collections representing a wide variety of formats, including, but not limited to, paper, photographs, film, video, realia, artifacts, and born digital content held by Revs Institute.

    The Senior Archivist supervises a team of archivists, interns, and volunteers. Archival tasks include but are not limited to:

    • Assists the Revs Institute management and other library staff to clarify and document the collection scope.
    • Creates written processing plans for collections that stipulate to what depth and in what order materials are to be processed. Evaluates processed collections to ensure that they comply with the initial processing plans.
    • Arranges and describes materials according to the processing plans as approved by Revs Institute management and may perform basic preservation work such as fastener removal, unfolding and flattening materials, and rehousing in acid-free folders and boxes.
    • Collaborates with other library staff to coordinate location and shelving decisions to effectively manage storage space.
    • Provides basic reference services including assisting researchers, visitors, and staff to locate information and/or specific items.
    • Collaborates with Revs Institute staff and contractors to create and maintain a robust Oral History collection focusing on the role of the automobile in society.
    • Identifies items that are candidates for digitization to support digitization efforts.
    • Works with Revs Institute management to set priorities for digitization of archival collections.
    • Collaborates with Revs Institute staff to ensure collections are accurately and appropriately available on Revs Institute’s website.
    • Collaborates with Revs Institute staff and consultants to identify and curate materials that can be used to support displays, exhibitions, publications, classes, digital productions, etc.
    • Works with Preservation Specialist to set priorities for repair and conservation of archival materials.
    • Identifies collections held by individuals and organizations that Revs Institute should consider acquiring.
    • Keeps abreast of developments in archival standards, applies new rules, interpretations, and techniques as appropriate.
    • May oversee the development and maintenance of the rare book collection.

    Supervisory tasks include but are not limited to:

    • Sets clear goals and ensures that team members understand what is expected of them.
    • Provides training, instruction, or coaching, as needed, for team members.
    • Allocates necessary resources (space, materials, technology etc.) needed by team members to complete their assigned tasks.
    • Delegates tasks and sets deadlines.
    • Monitors progress and makes adjustments to assignments, tasks, and deadlines as need.
    • Monitors performance of team members and takes corrective action if needed.
    • Updates Revs Institute management on team’s progress on a regular basis.

    Preferred Qualifications


    • Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic or special libraries. Any combination of education and experience which provides the requisite knowledge, skills, and abilities will be considered.
    • MLS from an ALA-accredited program or equivalent with a concentration in archives is preferred.

    Knowledge, Skills, and Abilities:

    • Minimum of five (5) years’ experience processing and cataloging a broad variety of archival collections required.
    • Supervisory or managerial experience is required.
    • Demonstrated knowledge of relevant aspects of library operations, including understanding of contemporary archival practices, trends, and emerging technologies such as AI for managing, processing, and providing access to archival collections in physical and digital formats.
    • Experience preserving, arranging, and describing archival collections.
    • Experience applying library and archival descriptive and metadata standards, ability to rapidly learn and implement new descriptive practices adopted by Revs Institute, Inc.
    • Knowledge of automotive history is desirable, but not required.

    Physical Requirements:

    • Able to sit and perform desk-based computer tasks.
    • Can position self to access and move 40 lbs., including but not limited to, boxes, book carts, hand carts, audio/visual equipment, archival materials, and artifacts.

  • 12 Jun 2024 4:04 PM | Anonymous member (Administrator)

    Librarian Archivist - Charlotte County, FL


    General Summary & Essential Responsibilities

    Performs professional library work in the application of technical skills and knowledge to a variety of library functions such as archives, cataloging, acquisitions, book selection, and children and/or reference services.  Work may include providing leadership and instruction to a small staff engaged in work related to library activities.  Work requires the use of sound judgment and initiative in developing solutions to problems, interpreting general policies, and determining work methods in meeting public needs for library materials and services.  Work involves continuous public contact, requiring the exercise of considerable patience, tact, and diplomacy.


    • Provides exceptional customer service to library patrons and the public; greets visitors and directs to areas of library; provides assistance and information related to library programs, services, materials, facilities, equipment, fees, and procedures; resolves problems and/or complaints via all forms of communication. 
    • Assists patrons in requesting, selecting, and locating library materials; researches book titles, book availability, patron records, or related information and assists patrons in the use of public access computers and internet. 
    • Participates in the selection, retention, and general development of library collections; reviews patron requests; makes recommendations and/or selects books for purchase; prepares order lists for purchase of library materials; and removes/weeds outdated, worn, and little-used materials from library collections as needed. 
    • Develops and implements library programs; plans, organizes, and conducts educational and cultural programs, book talks and other programs and events to facilities/Recreation Centers/Libraries within the County.
    • Visits all Charlotte County locations/schools/other locations to provide community outreach and special events to promote services; and maintains records of program participation.  Travel may include out of the County for training, conferences, special events, etc.
    • Processes inter-library loan requests from patrons and other libraries; verifies and identifies requested materials; receives/processes borrowing requests and incoming material; and completes internal/external documentation. 
    • Instructs patrons in use of various library systems and resources, such as the Internet, Dewey Decimal system, indexes, databases, printers, software programs, network programs, etc.; provides guidance, direction, and technical expertise. 
    • Conducts computer training classes for library staff and members of the public and prepares instructional materials. 
    • May plan, assign, schedule, and review the work of a small team of employees and/or volunteers engaged in general library work. 
    • Prepares reports and maintains records relating to library activities. 
    • Performs original cataloging, oversees the cataloging format, and makes decisions pertaining to bibliographic data. 
    • Research, locate, and provide information in response to public requests, programming and activities.  
    • May properly safeguard cultural assets and historical collection and make those assets available for research and study.  
    • May maintain environmental and storage conditions and supplies necessary to preserve cultural assets and historical collection.  
    • Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication. 

    Min. Education, Licenses and Certifications

    Education and Experience:

    • Master’s Degree in Library Science (MLS)
    • One (1) year work experience in customer service
    • Preferred:
      • Experience working in libraries

    Licenses and/or Certificates:
    • Maintain a valid driver’s license. 

    Knowledge, Skills and Abilities

    • Knowledge of departmental policies, plans, and procedures.
    • Knowledge of modern office practices, plans, and procedures.
    • Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
    • Knowledge of the principles and practices of modern library work. 
    • Knowledge of the methods, practices, and techniques used in library classification and cataloging, and the ability to apply this knowledge to specific work assignments. 
    • Knowledge of reference methods, techniques, and sources used in library work. 
    • Knowledge of book selection standards and policies of the library system. 
    • Skills in use of standard office equipment and software applications including personal computer and microfilm viewer operations. 
    • Skill in proficient in internet searching techniques and use of electronic resources. 
    • Skill in effective communication, both orally and in writing.
    • Skill in prioritizing and organizing work.
    • Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
    • Ability to learn and teach standard library tasks and routines. 
    • Ability to communicate clearly and concisely, both orally and in writing; ability to understand and follow oral and written instructions. 
    • Ability to establish and maintain effective working relationships with employees and library patrons; proficiency in providing positive customer service. 
    • Ability to operate a motor vehicle. 
    • Ability to provide internal/external guidance and customer assistance via all forms of communication. 
    • Ability to use computers for data entry, word processing, and/or accounting purposes.
    • Ability to author reports, business correspondence, and procedure manuals. 
    • Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

    Salary: $23.31-$30.88 hourly

    Job Type: Full Time

    Closing Date: 9/15/2024

  • 03 Apr 2024 4:14 PM | Anonymous member (Administrator)

    Collections Specialist


    Plant City Photo Archives seeks a full-time Collections Specialist to oversee its collections' physical care, preservation, and documentation, comprising more than 100,000 digitized images, community papers, and memorabilia.

    Reporting directly to the Executive Director, this position maintains the organization’s special collections, records, and corresponding documentation by adhering to archival best practices.

    The Collections Specialist is essential in establishing and achieving goals to improve our collections' care, preservation, and public access.

    Job Details:

    Salary: $34,000 per year

    *This full-time position includes a benefits package, PTO, and paid holidays.


    • A bachelor’s degree with a preference for collection management and exhibit experience.
    • A firm knowledge of collections management, standards, procedures, accession, and deaccession processes.
    • Proficiency with Microsoft Office; knowledge of online collection management cloud solutions like CONTENTdm, Omeka, Past Perfect, and Catalog-it.
    • A reasonable knowledge of central Florida history is preferable but not required.
    • Excellent communication and customer service skills.
    • Proficient project management, organization, and problem-solving skills.
    • Ability to perform moderate physical activity, such as climbing ladders, lifting, kneeling, standing, and walking for extended periods.
    • Ability to work occasional evening and weekend hours for special events.

    Job Duties and Responsibilities:

    • Care for the archives’ collection of 3D objects, photos, and paper ephemera while adhering to best practices set by this position regarding acquisition, documentation, housing, and exhibiting.
    • Managing all aspects of archival donations, including deeds of gifts, bequests, donations, and deaccessions.
    • Carry out and oversee volunteers and interns correctly cataloging, digitizing, and storing artifacts and other items.
    • Respond to inquiries and photo and research requests from the public, researchers, and other institutions.
    • Serving as a critical contact point between donors, lenders, and the archive.
    • Maintaining the collections management cloud-based software, object files, and other essential records.
    • Assist with educational and outreach programming.
    • Special projects and other duties as assigned.

    *This position is based on a 36-hour work week, four days a week, Tuesday through Friday.

    To learn more about our work, visit

    To apply: Please submit your resume and cover letter to

    Plant City Photo Archives, Inc., is a 501 (c) (3) not-for-profit Florida corporation in historic downtown Plant City, Florida. Since 2000, the mission of the Photo Archives has been to preserve the history of the greater Plant City community, East Hillsborough County, and West Central Florida, making our special collections accessible to the community.

    Plant City Photo Archives, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, disability status, or any other characteristic protected by law.

  • 04 Oct 2023 3:33 PM | Anonymous member (Administrator)

    Part-Time Archives Specialist LB9936

    Link to apply:

    Under the general supervision of the Library Archivist, the Archives Specialist is responsible for the many stages of processing incoming and existing physical and digital materials in the library’s Archives and Special Collections. Processing tasks include, but are not limited to, accessioning items; creating metadata in spreadsheets; scanning and/or photographing physical objects; using established Archives software for inventory and dissemination; and boxing, filing, or storing material. Position responsibilities include, but are not limited to, the specific duties listed below.

    Please submit a cover letter with an application outlining how your experience relates to the position requirements.


    • Processes large amounts of incoming archival materials using established software and standards.
    • Maintains existing collections using established department procedures.
    • Processes backlogs of material for the physical and/or digital archives.
    • Demonstrates an active concern for meeting the needs of both the Stetson and great communities.
    • Engages in library committees as needed.
    • Performs other duties as assigned.

    Required Skills

    • Skilled knowledge of Excel required.
    • Excellent customer service skills.
    • Excellent written and verbal communication skills.
    • Attention to detail and the ability to multi-task.
    • Experience supervising work-study students.

    Required Experience

    • Ability to work in-person, 20 hours per week, Monday through Friday.
    • Associate’s degree or related work experience required.

    Ideal Candidate Qualifications: Bachelor’s degree.

    Salary Grade: 5 ($16-$17/hour)

  • 15 Sep 2023 4:45 PM | Anonymous member (Administrator)

    Archives Specialist - Jim Moran Foundation

    Location - Deerfield Beach, FL (JM Family HQ)
    Salary - $60K - $77K

    Link to Apply:

    The mission of The Jim Moran Foundation Archives is to preserve and share the story of Jim Moran, the organizations he created, his vision, his philosophies, and his philanthropic contributions, through the identification, collection, and cataloging of memorabilia and other property (both physical and intellectual) of historical significance.  


    • Collaborate and communicate with the Archives team to ensure the collection is properly cataloged and preserved

    • Survey, inventory, and process physical and digital archival collections

    • Arrange and describe collections using archival descriptive standards

    • Apply appropriate archival metadata standards within the collection management system and digital preservation solution

    • Digitize materials utilizing best practices

    • Proactively identify incomplete or inaccurate catalog records and participate in data cleanup

    • Contribute to physical preservation activities including collection care

    • Contribute to the coordination and documentation of special archival collections

    • Provide research assistance, as needed, in support of archives inquiries and requests

    • Lead educational tours

    • Assist in the creation, preparation, and maintenance of exhibits and displays

    • May provide administrative support to The Jim Moran Foundation Board of Directors and assist with special projects as assigned  


    • Demonstrated knowledge of archival standards and best practices including content management, access, data migration, preservation, and auditing procedures

    • Ability to contribute to the development and implementation of policies and procedures related to archival digital preservation

    • Ability to analyze technology and/or operational objectives and establish or improve workflows

    • Knowledge of metadata and data structure standards relevant to archival digital preservation and content description

    • Demonstrated proficiency in the use of archival collection management systems, digital asset management systems, and/or digital preservation solutions; experience using Axiell Electronic Museum (EMu) database, and/or Axiell DAMs, Preservica, Archivematica, etc., preferred

    • Proficient in Adobe Acrobat Pro, Adobe Photoshop, and Microsoft Office (Excel, Powerpoint, Publisher, Word)

    • Ability to learn new technologies and apply knowledge to archival and preservation work

    • Knowledge of the proper care and handling of archival collection materials

    • Demonstrated ability to survey and process archival collections

    • Proven ability to arrange and describe archival collections with a strong background in archival descriptive standards and controlled vocabularies

    • Ability to leverage systems-based solutions to optimize data in the archival collection management system

    • Evidence of strong project management skills including the ability to organize, prioritize, be proactive, follow through, and meet deadlines in a time-sensitive environment

    • Strong research, analytical, and problem-solving skills

    • Exceptional and highly effective written and verbal communication skills, professional demeanor, and extremely detail-oriented

    • Strong interpersonal skills with the ability to work collaboratively with others at all levels, including internal and external partners

    • Excellent presentation and public speaking skills

    • Ability to work independently on multiple projects

    • Must exercise good judgment, common sense, and sound decision-making

    • Must maintain a very strict level of confidentiality

    • Must be willing to work overtime, including weekends, as needed

    • Must be able to physically lift and carry objects up to 25 pounds

    • Degree in Library and Information Science, Museum Studies, History, or relevant field preferred and/or a minimum of three years equivalent professional experience in archival processing, collection management, and digital preservation




    JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.



    If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family’s Talent Acquisition department at for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance. 

  • 14 Sep 2023 9:43 AM | Anonymous member (Administrator)


    POSITION: Florida Political Papers Archivist

    RANK: Assistant University Librarian or Associate University Librarian

    REPORTS TO: Head, Florida History Unit, Special and Area Studies Collections

    SALARY: $57,383 minimum salary at the Assistant University Librarian rank $66,371 minimum salary at the Associate University Librarian rank

    The Smathers Libraries offer a salary commensurate with experience and credentials. The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more.

    JOB #: 528354 (Apply now)

    DEADLINE DATE: September 28, 2023. Applications will be reviewed as received.


    The Florida Political Papers Archivist position is a 12-month, tenure-track library faculty position in the Special and Area Studies Collections Department (SASC). The successful applicant will curate manuscript collections in the P.K. Yonge Library of Florida History related to the state’s political past, as well as those related to Native and Indigenous peoples. The Archivist builds archival collections, processes or supervises processing, and provides reference assistance for these collection areas. The Archivist plays an integral role in public and technical services aspects of the P.K. Yonge Library of Florida History, collaborating with personnel, providing access to, and promoting Florida history materials through programs, exhibits, and publications. In collaboration with SASC’s Collection Services Unit, the Archivist ensures that collections are processed in a timely fashion and accessible broadly.

    The Florida Political Papers Archivist prioritizes collections for processing, coordinates with the head of Public Services when relevant collections are used, identifies materials for digitization and provides necessary metadata, delivers interpretive content for an online presence, and works closely with the Senior Director of Development and External Relations to secure funding for the collections. The Archivist coordinates with other department curators to preserve and describe the department’s rich and extensive digital holdings. The position also collaborates with and advises colleagues in Humanities and Social Sciences on related political and Native American archival collections and programming. The position supports academic areas such as Political Science, the American Indian and Indigenous Studies Program, and UF’s interdisciplinary programs. The Archivist develops archival collections to support current and emerging research and instructional needs, provides general and specialized subject area An Equal Opportunity Institution reference services, research assistance, and library instruction, and participates in departmental and Libraries-wide outreach programming.

    The Smathers Libraries are committed to creating a thoughtful, equitable, and inclusive culture that provides space for innovation and creativity. We support that commitment by offering a fulfilling work experience that allows for collaboration, growth, and development, as well as shared perspectives. To support all colleagues, students, faculty, and staff and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives.

    The Libraries encourage broad participation in reaching decisions, and consequently the Florida Political Papers Archivist will contribute to discussions and provide input and serve on various committees and teams. The Archivist will also pursue professional development opportunities, including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion.


    Primary responsibilities of the Florida Political Papers Archivist include collection management and access to, promotion of, and outreach related to political papers and Native American archival collections.

    • Provides vision and strategic direction for the political papers and archival materials related to Native and Indigenous history of what is now the state of Florida, skillfully managing and developing collections, services, and programs. Provides curatorial leadership, including creating and updating collection policies.
    • Acquires materials to meet emerging needs and maintain strengths of collections, staying current in best practices and areas of expertise needed for advancing collection priorities. Establishes and maintains vendor relationships. 
    •  Coordinates with technical services staff and others, manages all support and services for the Florida political paper collections and holdings related to Native and Indigenous peoples. Evaluates needs, plans for, and manages processing of materials, spaces and locations, preservation and conservation.
    • Manages personnel, projects, materials, and space allocations effectively, with sound stewardship of assets (funds, data, holdings). Reports regularly on these activities, with efforts in seeking external funding through grants coordinated with Libraries grants staff. Maintains and cultivates relations with donors, in coordination with Libraries administration and development staff. 
    • Facilitates access to collections under this position’s management by providing research assistance, consultations, and orientations, provides assistance for general public services as needed by department, and maintains knowledge of department collections and related resources to actively support library assets and services.
    • Seeks out and responds to requests for course-integrated instruction and specialized sessions for academic courses, with time commitments for co-teaching or teaching a course approved by SASC Chair.
    • Sets digitization priorities, creates structure and access to, and maintains relevant research tools such as bibliographies or other descriptive guides in support of research and teaching. Develops exhibitions, catalogs, or interpretive writings to promote access in and outside UF.
    • Promotes awareness of the collections through programs and related outreach events and associated academic programs and tours.
    • Pursues professional development including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion. Acquires and maintains expertise in relevant specializations, pursuing external recognition through peer-reviewed publications and other means.
    • Contributes to faculty governance and provides service to the profession, University, and Libraries, as well as to the public good through community and other stakeholder engagement, consistent with role and 

    Research indicates that applicants from underrepresented groups are hesitant to apply for positions if they do not meet all the required and preferred qualifications.1 We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop the preferred skills. Additionally, applicants are encouraged to communicate how their work and other experiences satisfy the required qualifications in ways that may not be obvious.


    • Masters or Ph.D. in a relevant academic field. 
    • Minimum two (2) years of relevant experience for appointment as Assistant University Librarian. Minimum eight (8) years of relevant experience required for appointment as Associate University Librarian. 
    • Demonstrated knowledge of Florida and United States history, as well as subject areas relevant to position. 
    • Familiarity with academic library research resources and researcher practices. • Demonstrated ability to work effectively, independently, and collaboratively in a collegial environment with faculty, students, administrators, and the general public.
    • Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.
    • Evidence of excellent interpersonal skills, including oral and written communication, presentation and/or teaching and/or training skills.
    • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives in research, teaching, service, and other work.
    • Strong potential to meet the requirements for tenure and promotion outlined in the departmental by-laws. 3
    • MLS/MLIS from an ALA-accredited program.
    • Minimum two (2) years of relevant library work experience.
    • Experience in archives and/or collection management. 
    • Experience with outreach and community engagement.
    • Experience with, or coursework in, classroom instruction.
    • Experience with, or coursework in, digital humanities. 

    The Special and Area Studies Collections Department encompasses international, circulating, and special collections in its holdings, services, programs, and personnel. It contains four preeminent collections that distinguish Smathers Libraries, including the Latin American and Caribbean Collection; the Baldwin Library of Historical Children’s Literature; the Isser and Rae Price Library of Judaica; and Florida History Collections. The department is committed to further embedding diversity, inclusion, and equitable practices into how it serves the University of Florida and external communities. The Florida Political Papers Archivist will be part of a department-wide effort to reappraise and redress exclusion, in addition to building new directions for holdings. 1 Schmaling, K. B., Blume, A. W., & Baker, D. L. (2017). Characteristics of Faculty Position Advertisements Associated with Applicant Diversity. Journal of Higher Education Theory & Practice, 17(8), 10–17. Collier, D., & Zhang, C. (2016). Can We Reduce Bias in the Recruiting Process and Diversify Pools of Candidates by Using Different Types of Words in Job Descriptions? Mohr, T. S. (2014). Why Women Don’t Apply for Jobs Unless They’re 100% Qualified. Harvard Business Review, 25. 

    The libraries at the University of Florida form the largest academic information resource system in the state of Florida with seven libraries and two off-campus facilities. The George A. Smathers Libraries are comprised of six campus libraries and the off-site facilities. In addition to this system, the Lawton Chiles Legal Information Center is part of the Levin College of Law. The Libraries hold over 6.27 million print volumes, 1.5 million e-books, 145,000 full-text electronic journals, over 1000 electronic databases, 1.3 million documents, and 1.4 million maps and images. Distinctive holdings include the Isser and Rae Price Library of Judaica, Latin American and Caribbean Collection, Baldwin Library of Historical Children’s Literature, and the P.K. Yonge Library of Florida History. The Libraries maintain partnerships and participate in a variety of collaborative, international projects while engaging with the UF community. We are a member of the Association of Research Libraries (ARL) and other regional library consortia.

    The library staff comprises more than 300 FTE librarians, technical/clerical staff, and student assistants. The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. The Libraries’ commitment to both is articulated in the Inclusion and Intellectual Freedom Statements. The Smathers Libraries foster and maintain a culture that supports DEI, as values are foundational and permeate all aspects of our organization (see Strategic Directions 4: Diversity, Equity, and Inclusion). Support for professional development is central to the Smathers Libraries. Supports include a formal mentoring program, a robust training program, release time for research and professional service, a comprehensive grants program, and funding for professional development travel.

    The Smathers Libraries recognize that the main (Gainesville) campus of the University of Florida is located on the ancestral territory of the Potano and later the Seminole peoples. The Smathers Libraries acknowledge its obligation to honor the past, present, and future Native residents and cultures of Florida.

    The University of Florida (UF) is the state of Florida’s preeminent university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities and won the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF is currently fifth among “Top Public Universities” in the U.S. News and World Report. UF has a long history of established programs in international education, research, and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. At UF we have some of the top faculty in the country. In addition to attracting over $900 million in research each year, they foster the uniquely collaborative environment that transforms potential into actual results. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. The University of Florida seeks to address key challenges of our time, from COVID-19 to racism. In 2020 President Fuchs announced a UF-Anti-Racism Initiative. For more information, please consult the UF homepage and the Office of the Chief Diversity Officer website. A snapshot of the student body diversity statistics is available online from UF Institutional Planning and Research.

    University benefits for this position include retirement plan options, insurance benefits, paid family leave (parental and medical), tuition fee waiver program, and employee assistance program, as well as paid time off and holidays. Gainesville, Florida, has no state or local income tax. The University of Florida provides ongoing guidelines and resources related to COVID-19.

    The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment An Equal Opportunity Institution including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are dedicated to the goal of building a broadly diverse and inclusive faculty and staff within a culturally diverse and pluralistic environment; we invite all qualified applicants including women, members of underrepresented groups, individuals with disabilities, and veterans. The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws.

    If an accommodation due to a hearing or speech disability is needed to apply for this position, please call the University of Florida Human Resources at 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

    Gainesville and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. The city is surrounded by more than 40 nature parks, including many spring-fed lakes and rivers, with many paved and unpaved trails for recreation. The city is just over an hour from the Gulf of Mexico and the Atlantic Ocean. Gainesville is an award-winning, innovative city, friendly to professionals and families. The Guide to Greater Gainesville combines award-winning photography and compelling articles that capture all the reasons for calling Gainesville your next home. The City of Gainesville is a progressive municipality that seeks to promote racial equity. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

    To apply, submit

    • a cover letter detailing your interest in and qualifications for this position 
    • your current resume or CV 
    • a list of three references including their contact information (telephone number and email address) 
    • a written statement of 500 words on the following topic: Describe your vision for building, interpreting, and promoting the manuscript collections in the P.K. Yonge Library of Florida History relating to the state’s political past and to the Native and Indigenous history of what is now the state of Florida. 
    Apply by 11:55 pm (EST) on September 28, 2023 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Job 528354. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process, please contact Joe Piazza, George A. Smathers Libraries Human Resources Office, at

  • 24 Aug 2023 2:00 PM | Anonymous member (Administrator)

    Librarian II (Genealogy)

    Salary:  $1,773.36 biweekly

    Location:  Brevard County, Cocoa, FL

    Job Type:  Full Time

    Brevard County is an EEO and Veteran's Preference Employer

    CLOSE DATE:  09/07/2023 

    $1,773.36 biweekly.  Actual salary negotiable based on experience and qualifications.  Central Area/Cocoa/Catherine Schweinsberg Rood Central Library.  Work schedule is Monday through Friday 8 a.m. to 5 p.m. and may include evenings and weekends as necessary.  Performs skilled professional work as a staff specialist in the Genealogy Department of the library.  Work involves managing all aspects of the Genealogy Department, including reference assistance, collection development, coordination of volunteers, special programs, genealogy classes, and special seminars and events; coordinating with the County's genealogy societies and other libraries within the system that have genealogy collections;  overseeing the archives/collection of the Brevard County Historical Commission, acquiring, maintaining, preserving, organizing, and promoting items related to the history of Brevard County and providing access to the public to this collection and assisting with its use; keeping records and preparing financial and statistical reports, and supervising a staff of professional, paraprofessional, and clerical employees and volunteers.

    REQUIREMENTS:  A Master's degree from a graduate library school program accredited by the American Library Association.  Public Library and supervisory experience are preferred. 

    SPECIAL REQUIREMENTS:  When usage statistics change, library employees may be assigned to another library.  In the event of a hurricane, major storm, natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.

    How to apply/Instructions:

    Please go to Brevard County Government page.  Click on County Jobs hyperlink (directly under Public Libraries and Search Jobs.  Title of Job is Librarian II.

  • 04 Aug 2023 2:27 PM | Anonymous member (Administrator)

    Salary: $50,294.40 - $62,878.40 Annually

    Location: Boynton Beach, FL

    Job Type: Full Time

    Job Number: 2023-0802

    Department: Library

    Division: Library

    Opening Date: 08/02/2023

    Closing Date: 8/16/2023 11:59 PM Eastern

    FLSA: Exempt

    Purpose of Classification

    The purpose of this classification is to perform mid-level professional library work, including supervision of daily subdivision operations; participation in the planning and implementation process; monitoring of library service programs; assisting patrons; selecting and recommending materials for collection; determining patron informational needs; searching electronic databases; and creating reports. 

    Essential Functions

    The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned. 

    • Advises individuals seeking information.
    • Compiles bibliographies and assembles materials on special/timely topics.
    • Compiles statistical reports for variety of library services.
    • Develops, evaluates and monitors library materials for collection; reviews and recommends books and non-book selections for collection based upon national and local collection development standards.
    • Dispenses appropriate information to management.
    • Handles monies from sale of items and/or the printing jobs for patrons.
    • Participates in the goal setting, planning and budgeting process; participates in the planning, development and design for displays and exhibits.
    • Performs research and evaluates the relevance of information as related to patron informational needs; provides reference/research assistance to patrons by answering specific questions either in person or by telephone.
    • Plans, coordinates and implements library programs.
    • Provides bibliographic instruction to the public.
    • Provides telephone service by answering questions dealing with programs, services and the collection.
    • Searches databases for interlibrary loan information and evaluates the appropriateness of material to meet public needs.
    • Supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines and completes employee performance appraisals;  monitors and evaluates volunteer program; trains volunteers; and monitors and coordinates staff for seasonal programming.
    • Uses the Internet and other electronic resource databases to access/retrieve information; advises and instructs patrons in the use of the Internet and other electronic databases.
    • Collaborates with library colleagues on grant project development and proposal writing.
    • Serves on appropriate committees and represents the Library in the community, as appropriate.
    • Keeps abreast of national developments.
    • Develops, implements, and monitors standard operational procedures concerning the care of special collections in accordance with national library, archival, and preservation standards.
    • Manages Local History and Archives Department collection, including processing, cataloging, preserving, and otherwise caring for collections.
    • Describes, classifies, arranges and preserves books, other printed materials, artifacts, recorded audio, motion pictures, art, antiques, maps and other archival content. 
    • Catalogs collections and tracks archival collection donations and loans by using specialized computer software. 
    • Publicizes and expands awareness regarding the use of the Library Archives. 
    • Sets up digital preservation of historic photographs, documents and newspapers onto stable media in order to preserve the informational content.
    • Participates in oral history documentation and historic reproduction programs. 
    • Retrieves items from the collection for use by patrons, ensuring due care is taken in handling materials.
    • Assigns typing rooms, quiet study room, tutoring rooms, word processing and Internet computer to patrons based upon individual needs.
    • Troubleshoots copier and other equipment problems.
    • Performs other related duties as required.
    The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media.
    Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
    Accurately and expeditiously responds to inquiries for information from various individuals.
    Ability to prepare accurate and thorough written records and reports.
    Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
    Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.


    Minimum Qualifications

    Master's degree in Library and Information Science, from an ALA accredited university or college; supplemented by one (1) year of previous experience involving professional library work, which includes experience in the relevant area of assignment. Must possess and maintain a valid Florida driver's license.
    Previous employment in a public library preferred.

    • Three (3) years of relevant library/archives experience 
    • Knowledge of current archival standards, practices, and technologies
    • Knowledge of best practices for intellectual and physical control of archival collections
    • Experience providing patrons services in a special collections environment
    • Knowledge of DACS standards; experience with EAD and MARC standards a plus
    • Facility with technical platforms (Microsoft Office, Adobe Photoshop, ArchivesSpace)
    • Grant writing and/or grant administration experience

    Supplemental Information

    Knowledge of professional library principles, practices and techniques, current literature, trends and developments in the field of library science appropriate to the area of assignment.
    Knowledge of the field of library science in general and of area of responsibility in particular.
    Ability to work with the public and library colleagues in a professional manner.
    Ability to utilize a wide variety of reference, descriptive, statistical and informational resources.
    Ability to exercise judgment, decisiveness and creativity in frequently changing situations. 
    Ability to apply principles of influence, such as motivation, incentives, and leadership and to exercise independent judgment in solving problems. 
    Ability to write in a professional manner, to document events, as required, and to speak to public groups, when required.
    Ability to operate a computer and basic Office and library programs.  Ability to perform database searches in appropriate subject areas.
    Physical Ability:  Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20 pounds).
    Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.
    Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

    Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.   

    The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
    A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.

    Agency: City of Boynton Beach


    100 E. Ocean Ave
    City Hall - Human Resources
    Boynton Beach, Florida, 33435




  • 10 Jan 2023 4:36 PM | Anonymous member (Administrator)

    The Sarasota County Department of Libraries and Historical Resources is looking for a full-time Archivist for the Sarasota County History Center, the Department’s one-stop shop for information and records relating to local history and culture.

    The History Center is home to more than 300 archival collections containing historical photographs, maps, architectural drawings, films, oral histories, and the papers of local individuals, families, businesses, and organizations. The collection also includes a reference library and artifacts documenting both the history and prehistory of the region.

    This is a particularly exciting time for the History Center, as we are now in the design phase for developing a brand-new 30,000-square-foot facility to house the collection, plus spaces for research and public programming. We are also looking to ramp up our digitization program to expand public access to our growing collection. Our new Archivist will be very involved in the planning and implementation of both projects.

    Job Description:

    The Archivist works at the nerve center of the History Center’s vast collection, ensuring that all materials are properly cataloged and stored. Just as important, the Archivist also focuses on providing broad public access to the collection through exhibits, outreach, and digitization. Here’s a more specific breakdown of the Archivist’s responsibilities:

    Collections Management

    • Oversees the management of the Sarasota County History Center’s collections, including the accessioning, cataloging, storage, and arrangement and description of artifacts, archival records, books, maps, films, sound recordings, and other research materials.
    • Evaluates prospective donations and existing collections to ensure alignment with the History Center’s collecting strategy and other departmental policies.
    • Monitors the security and environmental suitability of the collection’s storage facilities
    • Maintains accurate records relating to collections, donors, and intellectual property rights
    • Coordinates digitization activities, including selection, scanning, and metadata creation
    • Stays abreast of current trends in the management of archives and collections of historical artifacts.

    Exhibition Design, Planning, and Installation

    • Coordinates the development of new exhibits, including design, research, artifact selection, layout, fabrication, and marketing.
    • Stays abreast of current trends in exhibit design
    • Coordinates exhibit preparation and installation
    • Monitors and rotates exhibits and their components as necessary.

    Customer Service

    • Contributes to educational mission by promoting and encouraging knowledge and appreciation of local history and prehistory through the design of exhibits, publications, public programs, and content for the History Center’s website and social media.
    • Assists with research requests as needed.
    • Contributes to public tours, presentations, and workshops relating to the collection and best practices for preserving historical resources

    Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

    About You:

    Minimum Qualifications:  

    • Bachelor’s degree from an accredited college or university in Collections Management, Museum Studies, or Public History or job-related field and 2 years job-related experience
    • OR- 6 years professional job-related experience can be substituted at management discretion for the required education.
    • OR- Related professional program/ project management may substitute for the required education at management discretion.

    Preferred Qualifications:

    • Master’s Degree from an accredited college or university in Collections Management, Museum Studies, or Public History, or an MLIS degree, and two years of professional experience directly related to the position.

    Salary: $51, 542.40 - $69,284.80 based on experience

    Please apply at

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