Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com
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  • 10 Jan 2023 4:36 PM | Anonymous member (Administrator)

    The Sarasota County Department of Libraries and Historical Resources is looking for a full-time Archivist for the Sarasota County History Center, the Department’s one-stop shop for information and records relating to local history and culture.

    The History Center is home to more than 300 archival collections containing historical photographs, maps, architectural drawings, films, oral histories, and the papers of local individuals, families, businesses, and organizations. The collection also includes a reference library and artifacts documenting both the history and prehistory of the region.

    This is a particularly exciting time for the History Center, as we are now in the design phase for developing a brand-new 30,000-square-foot facility to house the collection, plus spaces for research and public programming. We are also looking to ramp up our digitization program to expand public access to our growing collection. Our new Archivist will be very involved in the planning and implementation of both projects.

    Job Description:

    The Archivist works at the nerve center of the History Center’s vast collection, ensuring that all materials are properly cataloged and stored. Just as important, the Archivist also focuses on providing broad public access to the collection through exhibits, outreach, and digitization. Here’s a more specific breakdown of the Archivist’s responsibilities:

    Collections Management

    • Oversees the management of the Sarasota County History Center’s collections, including the accessioning, cataloging, storage, and arrangement and description of artifacts, archival records, books, maps, films, sound recordings, and other research materials.
    • Evaluates prospective donations and existing collections to ensure alignment with the History Center’s collecting strategy and other departmental policies.
    • Monitors the security and environmental suitability of the collection’s storage facilities
    • Maintains accurate records relating to collections, donors, and intellectual property rights
    • Coordinates digitization activities, including selection, scanning, and metadata creation
    • Stays abreast of current trends in the management of archives and collections of historical artifacts.

    Exhibition Design, Planning, and Installation

    • Coordinates the development of new exhibits, including design, research, artifact selection, layout, fabrication, and marketing.
    • Stays abreast of current trends in exhibit design
    • Coordinates exhibit preparation and installation
    • Monitors and rotates exhibits and their components as necessary.

    Customer Service

    • Contributes to educational mission by promoting and encouraging knowledge and appreciation of local history and prehistory through the design of exhibits, publications, public programs, and content for the History Center’s website and social media.
    • Assists with research requests as needed.
    • Contributes to public tours, presentations, and workshops relating to the collection and best practices for preserving historical resources

    Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

    About You:

    Minimum Qualifications:  

    • Bachelor’s degree from an accredited college or university in Collections Management, Museum Studies, or Public History or job-related field and 2 years job-related experience
    • OR- 6 years professional job-related experience can be substituted at management discretion for the required education.
    • OR- Related professional program/ project management may substitute for the required education at management discretion.

    Preferred Qualifications:

    • Master’s Degree from an accredited college or university in Collections Management, Museum Studies, or Public History, or an MLIS degree, and two years of professional experience directly related to the position.


    Salary: $51, 542.40 - $69,284.80 based on experience

    Please apply at https://scgov.wd5.myworkdayjobs.com/en-US/SCGOV/job/History-Center-Porter-Way/Archivist--Sarasota-County-History-Center_R15832

  • 14 Oct 2022 8:18 AM | Anonymous member (Administrator)

    The Sarasota County Department of Libraries and Historical Resources is looking for an Assistant Manager for the Sarasota County History Center, the Department’s one-stop shop for information and records relating to local history and culture.

    The History Center has two main functions: (1) maintaining an extensive collection of locally significant archival records, photographs, maps, books, artifacts, and archaeological specimens; and (2) administering Sarasota County’s historic preservation programs. The Assistant Manager plays a crucial role in keeping these operations going while ensuring a top-notch customer service experience for the researchers who come in to use the collections.

    This is a particularly exciting time for the History Center, as we are now in the design phase for developing a brand-new 30,000-square-foot facility to house the collection, plus spaces for research and public programming. Our new Assistant Manager will be involved in planning for this new facility and growing the team that will staff it.

    Job Description:

    The Assistant Manager oversees the day-to-day operations of the Sarasota County History Center’s public research facility. This employee also supervises assigned staff and coordinates essential staff projects and functions.

    More specifically, this employee will do the following:

    Administration

    • Oversee the Sarasota County History Center’s public research functions, including fulfilling requests for information and resources and supervising the use and handling of those resources by visitors.
    • Develop, implement, and evaluate special projects, services, and programs.
    • Participate in strategic planning for Historical Resources and the library system.
    • Maintain a current knowledge of best practices for maintaining archives and collections of historical artifacts.
    • Maintain and assist with the implementation of Historical Resources COOP and emergency response plans.
    • Participate in the oversight of historic preservation policies and services.
    • Manage, train, and evaluate assigned staff, and serve as the person in charge when the Manager is not present.
    • Assist with managing the work unit’s budget and make necessary purchases.
    • Prepare periodic reports describing the activities of Historical Resources staff.
    • Serve as the History Center’s Volunteer Coordinator, overseeing volunteer recruitment, placement, and documentation of service.

    Customer Service

    • Develop and implement standards of service that ensure the prompt and efficient resolution of each inquiry by internal and external customers, delivered with the utmost respect and courtesy.
    • Provide research assistance as required.
    • Promote effective communication of information to all internal and external customers.
    • Develop solutions to escalated Customer Service issues.

    Staff Development

    • Ensure training and development of assigned staff.
    • Provide opportunities for continuing professional development of self and others, especially in acquiring relevant understanding and skills.
    • Train, direct, and supervise volunteers as needed. Encourages volunteers to use individual talents to creatively address tasks.

    Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.

    About You

    Minimum Qualifications:

    • Master’s Degree in Library and Information Services, History, Public History, or a related discipline, and 2 years of related experience.

    Preferred Qualifications: Experience working in a public library or archive.


    Salary: $54,038-$57,000

    Please apply at https://scgov.wd5.myworkdayjobs.com/en-US/SCGOV/job/Library-Assistant-Manager---History-Center_R15290


  • 04 Oct 2022 8:45 AM | Anonymous member (Administrator)

    Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Museum Archivist is responsible for the physical and intellectual management of Vizcaya’s archival collections, which include 2,300 historic architectural drawings and blueprints; 3,000 historic photographs; and 30,000 pieces of historic correspondence. The position is on the Engagement & Cultural Resources Team in the Art & Artifact Stewardship Department, reports to the Director of Art & Artifact Stewardship and from time-to-time may supervise interns.

    Compensation: Vizcaya offers competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Salary will be based on the selected candidate’s experience and skills. The anticipated compensation is approximately $58,000 for someone meeting the requirements of the position to approximately $65,000 for someone exceeding them.

    To apply, and for more information: https://vizcaya.org/about/jobs/


  • 20 May 2022 2:52 PM | Anonymous member (Administrator)

    The Coordinator of University Archives will report directly to the Head of Special Collections and University Archives and be part of the Technical Services and Library Systems Department. This position requires a high degree of accuracy and attention to detail. This coordinator will manage the University Archive Collection and coordinate the workflows for processing and use of the materials. The coordinator will supervise and train student assistants as needed.


    1. Coordinate processing and maintenance of the unique collections comprising the University Archives entrusted to UNF’s Special Collections and University Archives.

    2. Assess new collections when offered by UNF departments, faculty, and staff to determine if they fit within the collecting guidelines of the University Archives, recommend actions to the Head of Special Collections and University Archives, and create/execute the proper Deeds of Gift to transfer ownership to Special Collections and University Archives or correspondence to decline the donation.

    3. Process new and existing collections, including arranging the collections according to current best practices, ordering archival supplies for collection storage, re-housing the collection, and assessing preservation needs for individual collection items.

    4. Create finding aids within ArchivesSpace for each collection and create descriptive guides for collections on Special Collection’s LibGuide pages.

    5. Coordinate with Digital Projects and Preservation to have collection digitized, including selecting the most representative items of the collection to feature online, create descriptive terms for metadata creation, and organizing the delivery of collection items for digitization.

    6. Design and create exhibits that highlight University Archives collections both inside the library and in other locations within the UNF and greater Jacksonville community.

    7. Train and supervise OPS students and volunteers working on University Archives projects. Track their hours and report quarterly to the Administrative office as to the hours worked in the department by OPS students.

    8. Manage the use of University Archives by faculty, students, staff, and members of the community. Oversee the Reading Room calendar and set up appointments for use of University Archives. Provide orientation to new users. Maintain research metrics in RefAnalytics.

    9. Administer email requests for facsimiles for remote users. Prepare permissions for use of collection facsimiles in publications, exhibits, films, and other uses.

    10. Provide monthly and annual reports outlining status of on-going projects. Provide status reports to donors regarding collection processing, when requested.

    11. Take part in outreach activities including presentations to students, faculty, and community members, designing handout materials describing collections, and attending community meetings as a representative of UNF University Archives. Determine departments and colleges not currently represented in the University Archives and create focused materials for outreach to those areas.

    12. Contribute to overall success of Special Collections and University Archives, and the UNF Library by performing all other duties and responsibilities as assigned.

    REQUIRED QUALIFICATIONS: Bachelor’s degree and two years of relevant experience; ability to plan, organize, prioritize, and manage time effectively with minimal supervision; excellent written and verbal communications skills.

    PREFERRED QUALIFICATIONS: Master’s degree from a regionally accredited college or university in a directly related area of specialization; 2-3 years of library related experience; Experience using an Archives Management System such as ArchivesSpace; Ability to lift/move library materials (up to 30 lbs.); Ability to move loaded book trucks or hand carts.

    Anticipated Start Date 08/08/2022

    Application Review Date 06/08/2022

    Point of Contact Information Susie Parks 904-620-2579

    Hiring Official Susan Swiatosz

    Approved Hiring Salary Range $35,568.00 to negotiable

    Link: https://www.unfjobs.org/postings/20279

  • 22 Apr 2022 3:21 PM | Anonymous member

    The Revs Institute seeks a Librarian to coordinate the digitization and operations of one of the world’s largest automotive history collections. The Librarian must have strong organization and project management skills and be detail oriented. Experience with library science, digital services, and copyright is highly desirable.

    $55,000 - $61,000 a year

    Click here for more information and to apply.

  • 22 Apr 2022 3:19 PM | Anonymous member

    The Revs Institute seeks a Digital Projects Assistant to assist with processing, digitizing, and creating original metadata for one of the world’s largest automotive history collections. Qualified applicants should have strong organization skills and be detail oriented. Experience with library science, digital services, and/or the nuances of motorsports history is highly desirable. Applicants are encouraged from a variety of backgrounds, including but not limited to libraries, museums, archives, and information technology fields.

    $50,000 - $55,000 a year

    Click here for more information and to apply.

  • 12 Apr 2022 8:31 AM | Anonymous member

    Six-week internship at Preservation Foundation of Palm Beach.

    Stipend of $2,400 and housing in Palm Beach provided.

    Applications due 6 May 2022

    Click here to apply and for more information

  • 05 Apr 2022 12:11 PM | Anonymous member

    Apply at: https://www.governmentjobs.com/careers/charlottecountyfl/jobs/3452735/local-history-librarian

    Salary: $42,848.00 Annually

    General Summary & Essential Responsibilities

    Performs professional library work in the application of technical skills and knowledge to a variety of library functions such as archives, cataloging, acquisitions, book selection, children and/or reference services.  Work may include providing leadership and instruction to a small staff engaged in work related to library activities.  Work requires the use of sound judgment and initiative in developing solutions to problems, interpreting general policies, and determining work methods in meeting public needs for library materials and services.  Work involves continuous public contact, requiring the exercise of considerable patience, tact, and diplomacy. 
     
    ESSENTIAL RESPONSIBILITIES:

    • Provides exceptional customer service to library patrons and the public: greets visitors and directs to areas of library; provides assistance and information related to library programs, services, materials, facilities, equipment, fees and procedures; resolves problems and/or complaints via all forms of communication.
    • Assists patrons in requesting, selecting, and locating library materials; researches book titles, book availability, patron records, or related information and assists patrons in the use of public access computers and internet.
    • Participates in the selection, retention, and general development of library collections: reviews patron requests; makes recommendations and/or selects books for purchase; prepares order lists for purchase of library materials; and removes/weeds outdated, worn, and little-used materials from library collections as needed.
    • Develops and implements library programs: plans, organizes and conducts educational and cultural programs, book talks and other programs and events; visits County schools and recreation centers and attends special events to promote use of the library and literacy; and maintains records of program participation.
    • Processes inter-library loan requests from patrons and other libraries: verifies and identifies requested materials; receives/processes borrowing requests and incoming material; and completes internal/external documentation.
    • Instructs patrons in use of various library systems and resources, such as the Internet, Dewey Decimal system, indexes, databases, printers, software programs, network programs, etc.; provides guidance, direction and technical expertise.
    • Conducts computer training classes for library staff and members of the public and prepares instructional materials.
    • May plan, assign, schedule and review the work of a small team of employees and/or volunteers engaged in general library work.
    • Prepares reports and maintains records relating to library activities.
    • Performs original cataloging, oversees the cataloging format, and makes decisions pertaining to bibliographic data.
    • Research, locate and provide information in response to public requests, programming and activities.
    • May properly safeguard cultural assets and historical collection and make those assets available for research and study.
    • May maintain environmental and storage conditions and supplies necessary to preserve cultural assets and historical collection.
    Min. Education, Licenses and Certifications

    Minimum Education and Experience:

    • Master's degree in library science is required.
    • One (1) year of experience in libraries or a related field.
    • Or an equivalent combination of relevant training, education, and experience.
     
    Licenses and/or Certificates: 
    • Must possess and maintain a valid Florida driver's license required.
    Knowledge, Skills and Abilities
    • Knowledge of the principles and practices of modern library work.
    • Knowledge of the methods, practices, and techniques used in library classification and cataloging, and the ability to apply this knowledge to specific work assignments.
    • Knowledge of reference methods, techniques, and sources used in library work.
    • Knowledge of book selection standards and policies of the library system.
    • Skills in use of standard office equipment and software applications including personal computer and microfilm viewer operations.
    • Ability to learn and teach standard library tasks and routines.
    • Ability to communicate clearly and concisely, both orally and in writing; ability to understand and follow oral and written instructions.
    • Ability to establish and maintain effective working relationships with employees and library patrons; proficiency in providing positive customer service.
    • Proficient in internet searching techniques and use of electronic resources.
    • Ability to operate a motor vehicle.
    • Ability to provide internal/external guidance and customer assistance via all forms of communication.
  • 01 Apr 2022 11:56 AM | Anonymous member

    Requisition No: 607123
    Agency: Department of State
    Working Title: DOS- ARCHIVIST SUPERVISOR II - SES - 45000696
    Position Number: 45000696 

    Salary:  $47,521.08 

    Posting Closing Date: 04/22/2022 

    Apply here: https://jobs.myflorida.com/job/TALLAHASSEE-DOS-ARCHIVIST-SUPERVISOR-II-SES-45000696-FL-32301/867324300/

    Department of State

    Archivist Supervisor- SES
    Division of Library & Information Services
    Bureau of Archives & Records Management

    Open Competitive

    Minimum Qualifications:

    Master's degree in archives, records management, history, public history, or library or information science and at least two years of professional FTE experience in archival work; OR Bachelor's degree in archives, records management, history, public history, or library or information science and at least five years of professional FTE experience in archival work. Graduate Course work in history, public history, archives, or library or information science may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for a year of the required work experience; OR Bachelor's degree and at least seven years of professional FTE experience in archival work.  Graduate Course work in history, public history, archives, or library or information science may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for a year of the required work experience.

    Preferences:

    Certified Archivist: Master's degree in archives or records management; Bachelor's degree in archives or records management; Completed coursework or workshops in archives or records management outside of a completed degree or certification; At least two years FTE experience working in archives collections management, archival appraisal or archives reference in a formally-established archival program (e.g. municipal, county, state or national, historical society, university, corporate, etc.); At least two years FTE experience in providing technical assistance to municipal, county and state government agencies regarding archival issues; At least two years FTE experience working in Florida government..

    Special Note:

    Responses to qualifying questions must be clearly supported in your employment history.

    Duties and Responsibilities:

    Manages State Archives acquisition and processing activities, including the identification, archival appraisal, and transfer of legal and physical custody of archival public records and historical manuscripts collections. Appraises the historical, legal, fiscal and administrative value and assesses the physical condition and preservation concerns of public records and manuscripts, including working with records analysis staff to develop records retention schedules and coordinating archival appraisal of records stored in the State Records Center. Recommends to and informs supervisors of needs, priorities and concerns regarding for State Archives collections.

    Manages and documents Capital Post-Conviction Public Records Repository activities, including accessioning, processing, reproduction and delivery to counsel and courts of capital post-conviction public records.

    Manages maintenance and upgrading of automated archival collections management system and coordinates section's automated systems planning with other sections.

    Provides technical assistance and training to municipal, county and state government agencies about archival resources, managing historical records collections, and the care and use of records with extended or permanent retention. Responds to telephone, mail and email requests for information about the programs or activities of the section.

    Supervises section employees and evaluates their work performance. Prepares reports and statistical summaries on work status, work statistics and accomplishments. Develops and maintains section procedures.

    Performs other work related duties as required.

    Knowledge/Skills/Abilities:

    Knowledge of archival and records management methods, standards, practices and automated tools; Knowledge of Florida government, history and public records; Knowledge of historical research techniques and trends; Ability to catalog archival and manuscript materials using archival descriptive tools; Ability to supervise people; Ability to communicate effectively both verbally and in writing;

  • 01 Apr 2022 11:52 AM | Anonymous member

    Please visit Careers@USF to apply: https://www.usf.edu/work-at-usf/careers/.

    Job Code/Title: 4372 / Coordinator Library Operations
    Hiring Salary: $50,000
    Job Opening Number: 30244
    Posting End Date: 04/16/2022


    POSITION SUMMARY:

    This position is integral to developing, supporting, and facilitating research and curricular use of primary and secondary source materials within Special Collections' strategic collecting areas, with an emphasis on the Florida Environment and Natural History (FLENH) collections. Reporting to the Director of Special Collections, the Coordinator of Library Operations actively works to promote FLENH and other, relevant special collections through targeted efforts that emphasize the research and curricular values of these collections and that encourage faculty and student engagement with these resources. It is expected that this position will provide support for greater integration of these resources into undergraduate- and graduate-level courses through arrangement and description of archival, digital, and reformatted materials, working with faculty, staff, and administrators to actively build and enhance existing print and digital resources, facilitating instruction, and creating exhibits.

    RESPONSIBILITIES:

    • Coordinates, conducts, or contributes to cataloging, archival processing, digitization, and metadata of print and digital resources in Special Collections, with an emphasis on FLENH collections.
    • Coordinates assessment of FLENH collections by evaluating access, use, and research value of collections.
    • Provides public service support through reference assistance and research consultations, with an emphasis on FLENH collections.
    • Provides curriculum support through collaborative design of instruction sessions, creation and maintenance of physical and online exhibits, and targeted programming, with an emphasis on FLENH collections.
    • Supervises students and interns engaged in relevant projects.
    • Performs other duties as assigned.


    POSITION QUALIFICATIONS:

    MINIMUM:

    This position requires a Bachelor's degree in an appropriate field with two years of work experience in a library. Appropriate college coursework may substitute for the required experience.

    PREFERRED:

    Bachelor's or Master's degree in conservation biology, environmental science, geoscience, or marine science. Master's degree in library or information science from an ALA-accredited program. Demonstrated commitment to diversity in an academic environment, in a workplace setting, and/or in the community. Experience working with archival materials. Experience working with science-focused collections. Familiarity or experience with cataloguing and archival processing tools and online exhibit platforms including Ex Libris Alma, OCLC Connexion, MARCH, LCSH, ArchivesSpace, DACS, ArcGIS StoryMaps. Aptitude for learning new tools and technologies. 

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