The Reading Room Coordinator and Operations Assistant is the first point of contact for researchers and visitors to collections in the Kislak Center. This position provides crucial reference and guidance to researchers, as well as coordination of the retrieval and delivery of materials from UM Libraries’ stacks and from offsite storage. This position also ensures that all collection materials are used properly and safely. In addition to reading room responsibilities, this position helps to grow and publicize the collections by assisting in the acquisitions process, sharing materials through social media outlets, and assisting with Department events and exhibitions.

MAJOR RESPONSIBILITIES & SPECIFIC DUTIES

Reading Room Coordinator duties

• Provides reference assistance to in-person and distance researchers and refers researchers to the appropriate Special Collections or University Archives staff and/or faculty for in-depth services.
• Informs patrons of registration and security procedures/policies and ensures all researchers follow materials handling and security policies for Special Collections materials.
• Assists researchers in using the Libraries’ online catalog as well as other research resources, such as finding aids, digital collections, and external resources.
• Monitors and maintains security of all collection materials.
• Handles item reproduction requests, delivery, and payment in coordination with allied departments, such Digital Initiatives and Access Services.
• Works closely with researchers to identify the collections most closely aligned with their research goals.
• Identifies materials for rehousing and/or preservation stabilization in coordination with relevant colleagues

Operational Services

• Liaison to the Community Relations and Events Department to assist in the planning of Kislak Center events, including Special Collections events, coordination of schedules for outside events, and event staffing.
• Coordinates retrieval of materials from stacks and/or offsite storage locations.
• Assists patrons, Special Collections, and other Libraries’ staff with filling out, tracking, and archiving all forms documenting gifts, loans, and other transactions common to the operations of the Department.
• Assists with the cataloging of books and journals in coordination with the Special Collections Librarian and the Unit Lead for Digital & Distinctive Collections Cataloging. Assists with the accessioning, arrangement, and description of archival collections.
• Gathers, interprets, and reports usage data on research services activities in Special Collections.
• Assists in editing and updating Special Collections’ webpages and other online digital projects.
• Maintains mailing lists in coordination with the Community Relations and Events Department.
• Monitors and resolves departmental supplies needs.

Kislak Center Duties

• Arranges tours in coordination with curators.
• Assists with the development and implementation of Kislak Center and Gallery and online exhibitions.
• Provides informational overviews of Kislak Center and Gallery exhibits to visitors.
• Assists with social media outreach.

Acquisitions

• Conducts bibliographic research to determine if potential acquisitions duplicate existing holdings.
• Processes invoices for purchased books, maps, and other items.

Communications, Relationships, and Service Applicable towards all duties

• Maintains helpful, courteous, and supportive patron service behavior with all Special Collections visitors and colleagues.
• Establishes effective interdepartmental relationships to increase unit effectiveness and disseminate information.
• Communicates frequently and effectively with Special Collections staff, other library colleagues, and/or Library Administration regarding procedures, policies, and other necessary information.

Performs other duties as assigned

SUPERVISORY RELATIONSHIPS
The Reading Room Coordinator and Operations Assistant reports to the Special Collections Librarian.

MINIMUM QUALIFICATIONS (Education, Skills, Training, etc.)

• High School diploma required. Bachelor’s degree preferred.
• Minimum 3 years of relevant experience. One year relevant work experience in a library, archives, or academic setting. Any relevant education, certifications and/or work experience may be considered. • Proficiency with Microsoft Office programs, including Word, Excel, and Access.
• Working knowledge of web-editing software and/or HTML/XML preferred.
• Excellent organizational and customer service skills.
• Excellent oral and written communication skills.
• Ability to prioritize work and meet deadlines.
• Ability to think analytically and critically.
• Aptitude for accuracy and detail.
• Aptitude for following standards and local documentation.
• Ability to work productively, cooperatively, and cheerfully with colleagues and patrons.
• Ability to work independently and in a team environment.
• Ability to lift 30 pounds, push 40+ pounds, and reach while on a footstool.
• Ability to work with potentially dusty or dirty materials and materials that have been damaged by mold or mildew.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time

Employee Type: Staff

Pay Grade: A4 ($19 per hour)

Responsibilities

• Creates original catalog records and other bibliographic descriptions for special collections materials in all subject areas and formats, including ephemera, realia, serials, kits and other non-book printed materials. Applies descriptive standards, structural standards, controlled vocabularies, and local practices.
• Collaborates on the development and implementation of workflows, policies, and procedures to catalog efficiently and effectively incoming and backlog special collections materials.
• Collaborates with colleagues in department, the Special Collections & Archives Division, and across the Libraries to ensure consistent metadata description to provide seamless access to the collections.
• Contributes documentation for cataloging workflows and procedures and provides training on Special Collections metadata processes for library staff as needed.
• Identifies quality control issues with Special Collections metadata and coordinates data remediation projects in collaboration with library staff.
• Provides reports for the management and statistical analysis of Special Collections materials.
• Supervises library assistants as needed.
• Serves as Special Collections cataloging expert and liaison to inter- and intra-divisional working groups as well as representing FSU Libraries on statewide consortia committees. 
• Participates in state, regional, and national professional organizations.
• Coordinates with local and statewide colleagues to implement system-wide changes to the shared catalog environment.
• Keeps abreast of national and international developments in special collections librarianship and special collections cataloging.
• Participates in research, publication, and other professional and scholarly activities.

Qualifications

MLS/MIS/MLIS degree from a program accredited by the American Library Association or master’s degree in a specialized area directly relevant to the position.

Preferred Qualifications

• At least one year of cataloging experience in an automated library system using AACR2/RDA, LCC, LCSH, and MARC21 standards.
• Demonstrated ability to take initiative, work independently and collegially, think creatively, and solve problems.
• Aptitude for planning and coordinating projects, prioritizing goals, and implementing effective workflows.
• Ability to adapt quickly to new technologies and evolving work-related expectations. Demonstrated ability to use technology effectively and to learn new technical skills quickly.
• An understanding of the unique role of primary source materials in today’s research environment and their use by faculty, scholars, and students.
• Effective oral, written, and verbal communication skills, including ability to develop written procedures and other documentation.
• Excellent interpersonal skills; experience working collaboratively with diverse groups within a complex organization and team environment. Ability to work both independently and collaboratively in a collegial team environment.
• Commitment to contributing to a respectful and inclusive community, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives.
• Strong public service orientation and commitment to user-centered service.
• Record of successful performance of duties in prior job(s).
• Knowledge of national and international standards for cataloging, description, and preservation of rare books and manuscripts, including DCRM, Getty AAT, RBMS, etc.
• Working knowledge of book and printing history, bibliography, and best practices related to rare books and special collections materials.
• Experience doing NACO/SACO authority control work.
• Bibliographic knowledge of non-English languages.
• Working knowledge of non-MARC metadata standards and schema, such as MODS.
• Familiarity with a shared catalog environment.
• Experience with OCLC cataloging products and the Ex Libris Alma library system.
• Experience editing and cross-walking metadata using data processing and transformation tools such as MarcEdit, OpenRefine, and Oxygen XML Editor.
• Experience with scripting languages, such as Python.
• Experience with Microsoft Office applications (Outlook, Teams, Word, Excel, etc.).
• Experience in an academic library.

Helpful

Florida State University Libraries seek a collaborative, innovative, and motivated Special Collections Cataloging Librarian to help realize the potential of the Libraries’ unique collections. In 2021, FSU Libraries migrated to the Alma library system, and the Libraries are making a concerted effort to improve the quality and accessibility of Special Collections records in our catalog. In addition to original and complex adaptive cataloging of rare books, archival collections, realia, ephemera, and other formats, the Special Collections Cataloging Librarian will help design and implement workflows aimed at improving the description of Special Collections materials; coordinate data remediation projects; and strategize with staff from around the Libraries to improve the accessibility of our rich resources.

The Special Collections & Archives collections at FSU comprise more than half a million items, ranging from ostraka, cuneiform tablets, papyri, illuminated manuscripts, and incunabula to modern artist books, literary manuscripts, and business records. The Cataloging & Metadata Department is responsible for the management and integrity of catalog records, the inclusion and accuracy of metadata for physical, electronic and digitized resources, and the reporting and visualization of library collections. The Special Collections Cataloging Librarian will report to the Head of the Cataloging & Metadata Department while working closely with staff from the Special Collections & Archives Division to ensure the quality and availability of Special Collections descriptions for the FSU community.

Contact Info

Alex Chisum, Head of Cataloguing and Metadata

achisum@fsu.edu 

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is $60,000, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://hr.fsu.edu/facultyjobs. If you are a current FSU employee, apply via myFSU > Self Service.

Link: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=59004&PostingSeq=1

Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita.

Considerations

This is a Faculty position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. 

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

UCF Libraries
Assistant Librarian, University Archivist

The Opportunity

The University of Central Florida (UCF) Libraries seeks a dynamic, forward-thinking, and service-oriented individual to join our team as the University Archivist. This individual will play a crucial role in managing the University Archives, which serves as the official repository of the University's history, ensuring the long-term preservation and accessibility of materials documenting UCF's development and history. The University Archivist will be responsible for overseeing materials in all formats, engaging in outreach and instructional activities, and providing research support for the collection.

This is a full-time, non-tenure track, 12-month faculty position. The University Archivist is expected to participate in research, professional development, and service activities. The position operationally reports to the Head of Special Collections & University Archives. We are hiring at the rank of Assistant Librarian. The successful candidate will be provided with mentoring, professional development, and training in support of their advancement and growth.

Responsibilities:

Provides research and outreach services with subject matter expertise on the history of UCF, including:

• Provides research assistance and support for UCF students, faculty, community researchers, and visiting scholars. 
• Promotes and fosters interest in the university's history. 
• Collaborates with faculty to integrate archival materials into the curriculum and provide instructional sessions to enhance student educational experiences. 
• Research, develop, and design engaging and educational physical and digital exhibits on UCF’s history.   

Actively engages in acquisitions and collections work and provides oversight of University Archive collections including:

• Identify, appraise, acquire, arrange, describe, and preserve materials, in all formats, that document the history of UCF. 
• Works with campus administrative units and records managers to ensure records identified for permanent retention in University Archives are acquired, preserved, and accessible. 
• Ensures the proper storage and preservation of physical and digital materials. 
• Evaluates materials for digitization and works with Digital Initiatives department to digitize for access and/or long-term preservation.
• Coordinates cataloging of University Archives materials with the Cataloging department.

Minimum Qualifications:

• Master’s degree in library and/or information science from an accredited institution at the time of appointment. 
• Experience working in archives, library special collections, museums, records management, or other relevant area. 

Preferred Qualifications:

• Ability to evaluate, select, and process archival collections, and to create finding aids. 
• Experience using archival collections in research and teaching. 
• Experience with ArchivesSpace and familiarity with Ex Libris’ Alma and Primo VE. 
• Knowledge of best practices and national standards such as EAD, DACS, MARC, and Dublin Core. 

Additional Application Materials Required:

UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://ucflib.fyi/job-university-archivist.  In addition to the online application, candidates should upload a cover letter, a current curriculum vitae, and a list with contact information for three (3) professional references.

The selected candidate will be required to submit official transcripts (and, as applicable, U.S. degree equivalency evaluations) documenting the conferral of their qualifying academic credentials.

NOTE: Please have all documents ready when applying so they can be simultaneously uploaded. Once the online submission process is finalized, the system does not allow applicants to submit additional documents later.

Questions regarding this search should be directed to:  Rachel Trnka, search chair, at Rachel.Trnka@ucf.edu.

Special Instructions to the Applicants:

Application review begins 8/29/2024.

Assistant Librarian salary begins at $60,000.

Full details and to apply at: https://ucflib.fyi/job-university-archivist

Archivist Specialist (Florida International University)

Job Opening ID - 532585

Job Summary:

Reviews, processes, and arranges the Special Collections and University Archives records under the supervision of the Head of Special Collections and University Archives. Performs high level research for organization and description and detailed data entry into an Archival Management System according to standard archival practices and procedures to provide access to archival materials.

• Serves as information expert for archival materials and services. Processes collections for Special Collections and the University Archives material (appraise, arrange, research and describe, repackage, and provide access). Digitizes textual and image records using flatbed digital imaging hardware (EPSON large flatbed scanner) and image processing software (Adobe Photoshop).
• Assists with the coordination and management of multimedia and historical documents and applies knowledge of specialized subject area(s) and project management. Creates finding aids and performs specialized data entry into and maintenance of archival management system.
• Advises and assists researchers in the use of archival materials in research activities. Interprets requirements and consults on archival information. Provides in-person and online reference assistance to patrons using Special Collections and the University Archives material. (retrieving materials, scanning materials, copying videos).
• Works with student assistants, under the direction of the Head of Special Collections.
• Serves on libraries' and university committees and contributes to other relevant activities and events.
• Provides metadata access to materials in collections. Follows federal, state, and local policies and procedures pertaining to archival materials.
• Assists in the creation and promotion of exhibits, publications, presentations, etc.

 Minimum Qualifications:

• High school diploma or GED and eight (8) years of related experience or Bachelor's degree and four (4) years of related experience.

Desired Qualifications: 

• Experience with Microsoft Office.
• Experience with ArchivesSpace Content Management System. 

•  Criminal Background Check

Other Information:

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 532585

How to Claim Vet Preference:

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Title: Senior Archivist

Location: Revs Institute, Naples, FL

Salary: $100,000 - $120,000 commensurate with education and experience

Link: https://junegarcia.com/searches/senior-archivist-revs-institute 

Application deadline: open until filled

General description

Under the general direction of the Director of Archives and Research Center, the Senior Archivist is responsible for the accessioning, processing, and management of archival collections representing a wide variety of formats, including, but not limited to, paper, photographs, film, video, realia, artifacts, and born digital content held by Revs Institute.

The Senior Archivist supervises a team of archivists, interns, and volunteers. Archival tasks include but are not limited to:

• Assists the Revs Institute management and other library staff to clarify and document the collection scope.
• Creates written processing plans for collections that stipulate to what depth and in what order materials are to be processed. Evaluates processed collections to ensure that they comply with the initial processing plans.
• Arranges and describes materials according to the processing plans as approved by Revs Institute management and may perform basic preservation work such as fastener removal, unfolding and flattening materials, and rehousing in acid-free folders and boxes.
• Collaborates with other library staff to coordinate location and shelving decisions to effectively manage storage space.
• Provides basic reference services including assisting researchers, visitors, and staff to locate information and/or specific items.
• Collaborates with Revs Institute staff and contractors to create and maintain a robust Oral History collection focusing on the role of the automobile in society.
• Identifies items that are candidates for digitization to support digitization efforts.
• Works with Revs Institute management to set priorities for digitization of archival collections.
• Collaborates with Revs Institute staff to ensure collections are accurately and appropriately available on Revs Institute’s website.
• Collaborates with Revs Institute staff and consultants to identify and curate materials that can be used to support displays, exhibitions, publications, classes, digital productions, etc.
• Works with Preservation Specialist to set priorities for repair and conservation of archival materials.
• Identifies collections held by individuals and organizations that Revs Institute should consider acquiring.
• Keeps abreast of developments in archival standards, applies new rules, interpretations, and techniques as appropriate.
• May oversee the development and maintenance of the rare book collection.

Supervisory tasks include but are not limited to:

• Sets clear goals and ensures that team members understand what is expected of them.
• Provides training, instruction, or coaching, as needed, for team members.
• Allocates necessary resources (space, materials, technology etc.) needed by team members to complete their assigned tasks.
• Delegates tasks and sets deadlines.
• Monitors progress and makes adjustments to assignments, tasks, and deadlines as need.
• Monitors performance of team members and takes corrective action if needed.
• Updates Revs Institute management on team’s progress on a regular basis.

Preferred Qualifications

Education

• Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic or special libraries. Any combination of education and experience which provides the requisite knowledge, skills, and abilities will be considered.
• MLS from an ALA-accredited program or equivalent with a concentration in archives is preferred.

Knowledge, Skills, and Abilities:

• Minimum of five (5) years’ experience processing and cataloging a broad variety of archival collections required.
• Supervisory or managerial experience is required.
• Demonstrated knowledge of relevant aspects of library operations, including understanding of contemporary archival practices, trends, and emerging technologies such as AI for managing, processing, and providing access to archival collections in physical and digital formats.
• Experience preserving, arranging, and describing archival collections.
• Experience applying library and archival descriptive and metadata standards, ability to rapidly learn and implement new descriptive practices adopted by Revs Institute, Inc.
• Knowledge of automotive history is desirable, but not required.

Physical Requirements:

• Able to sit and perform desk-based computer tasks.
• Can position self to access and move 40 lbs., including but not limited to, boxes, book carts, hand carts, audio/visual equipment, archival materials, and artifacts.

Librarian Archivist - Charlotte County, FL

Link: https://www.governmentjobs.com/careers/charlottecountyfl/jobs/4355560/librarian-archivist?keywords=librarian&pagetype=jobOpportunitiesJobs 

General Summary & Essential Responsibilities

Performs professional library work in the application of technical skills and knowledge to a variety of library functions such as archives, cataloging, acquisitions, book selection, and children and/or reference services.  Work may include providing leadership and instruction to a small staff engaged in work related to library activities.  Work requires the use of sound judgment and initiative in developing solutions to problems, interpreting general policies, and determining work methods in meeting public needs for library materials and services.  Work involves continuous public contact, requiring the exercise of considerable patience, tact, and diplomacy.

ESSENTIAL JOB FUNCTIONS

• Provides exceptional customer service to library patrons and the public; greets visitors and directs to areas of library; provides assistance and information related to library programs, services, materials, facilities, equipment, fees, and procedures; resolves problems and/or complaints via all forms of communication. 
• Assists patrons in requesting, selecting, and locating library materials; researches book titles, book availability, patron records, or related information and assists patrons in the use of public access computers and internet. 
• Participates in the selection, retention, and general development of library collections; reviews patron requests; makes recommendations and/or selects books for purchase; prepares order lists for purchase of library materials; and removes/weeds outdated, worn, and little-used materials from library collections as needed. 
• Develops and implements library programs; plans, organizes, and conducts educational and cultural programs, book talks and other programs and events to facilities/Recreation Centers/Libraries within the County.
• Visits all Charlotte County locations/schools/other locations to provide community outreach and special events to promote services; and maintains records of program participation.  Travel may include out of the County for training, conferences, special events, etc.
• Processes inter-library loan requests from patrons and other libraries; verifies and identifies requested materials; receives/processes borrowing requests and incoming material; and completes internal/external documentation. 
• Instructs patrons in use of various library systems and resources, such as the Internet, Dewey Decimal system, indexes, databases, printers, software programs, network programs, etc.; provides guidance, direction, and technical expertise. 
• Conducts computer training classes for library staff and members of the public and prepares instructional materials. 
• May plan, assign, schedule, and review the work of a small team of employees and/or volunteers engaged in general library work. 
• Prepares reports and maintains records relating to library activities. 
• Performs original cataloging, oversees the cataloging format, and makes decisions pertaining to bibliographic data. 
• Research, locate, and provide information in response to public requests, programming and activities.  
• May properly safeguard cultural assets and historical collection and make those assets available for research and study.  
• May maintain environmental and storage conditions and supplies necessary to preserve cultural assets and historical collection.  
• Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication. 

Min. Education, Licenses and Certifications

Education and Experience:

• Master’s Degree in Library Science (MLS)
• One (1) year work experience in customer service
• Preferred:
  • Experience working in libraries

Licenses and/or Certificates:

• Maintain a valid driver’s license. 

Knowledge, Skills and Abilities

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of the principles and practices of modern library work. 
• Knowledge of the methods, practices, and techniques used in library classification and cataloging, and the ability to apply this knowledge to specific work assignments. 
• Knowledge of reference methods, techniques, and sources used in library work. 
• Knowledge of book selection standards and policies of the library system. 
• Skills in use of standard office equipment and software applications including personal computer and microfilm viewer operations. 
• Skill in proficient in internet searching techniques and use of electronic resources. 
• Skill in effective communication, both orally and in writing.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to learn and teach standard library tasks and routines. 
• Ability to communicate clearly and concisely, both orally and in writing; ability to understand and follow oral and written instructions. 
• Ability to establish and maintain effective working relationships with employees and library patrons; proficiency in providing positive customer service. 
• Ability to operate a motor vehicle. 
• Ability to provide internal/external guidance and customer assistance via all forms of communication. 
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals. 
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

Salary: $23.31-$30.88 hourly

Job Type: Full Time

Closing Date: 9/15/2024

Collections Specialist

Description:

Plant City Photo Archives seeks a full-time Collections Specialist to oversee its collections' physical care, preservation, and documentation, comprising more than 100,000 digitized images, community papers, and memorabilia.

Reporting directly to the Executive Director, this position maintains the organization’s special collections, records, and corresponding documentation by adhering to archival best practices.

The Collections Specialist is essential in establishing and achieving goals to improve our collections' care, preservation, and public access.

Job Details:

Salary: $34,000 per year

*This full-time position includes a benefits package, PTO, and paid holidays.

Qualifications:

• A bachelor’s degree with a preference for collection management and exhibit experience.
• A firm knowledge of collections management, standards, procedures, accession, and deaccession processes.
• Proficiency with Microsoft Office; knowledge of online collection management cloud solutions like CONTENTdm, Omeka, Past Perfect, and Catalog-it.
• A reasonable knowledge of central Florida history is preferable but not required.
• Excellent communication and customer service skills.
• Proficient project management, organization, and problem-solving skills.
• Ability to perform moderate physical activity, such as climbing ladders, lifting, kneeling, standing, and walking for extended periods.
• Ability to work occasional evening and weekend hours for special events.

Job Duties and Responsibilities:

• Care for the archives’ collection of 3D objects, photos, and paper ephemera while adhering to best practices set by this position regarding acquisition, documentation, housing, and exhibiting.
• Managing all aspects of archival donations, including deeds of gifts, bequests, donations, and deaccessions.
• Carry out and oversee volunteers and interns correctly cataloging, digitizing, and storing artifacts and other items.
• Respond to inquiries and photo and research requests from the public, researchers, and other institutions.
• Serving as a critical contact point between donors, lenders, and the archive.
• Maintaining the collections management cloud-based software, object files, and other essential records.
• Assist with educational and outreach programming.
• Special projects and other duties as assigned.

*This position is based on a 36-hour work week, four days a week, Tuesday through Friday.

To learn more about our work, visit https://plantcityphotoarchives.org.

To apply: Please submit your resume and cover letter to david@plantcityphotoarchives.org.

Plant City Photo Archives, Inc., is a 501 (c) (3) not-for-profit Florida corporation in historic downtown Plant City, Florida. Since 2000, the mission of the Photo Archives has been to preserve the history of the greater Plant City community, East Hillsborough County, and West Central Florida, making our special collections accessible to the community.

Plant City Photo Archives, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, disability status, or any other characteristic protected by law.

Part-Time Archives Specialist LB9936

Link to apply: https://jobs.silkroad.com/Stetson/Careers/jobs/1167

Under the general supervision of the Library Archivist, the Archives Specialist is responsible for the many stages of processing incoming and existing physical and digital materials in the library’s Archives and Special Collections. Processing tasks include, but are not limited to, accessioning items; creating metadata in spreadsheets; scanning and/or photographing physical objects; using established Archives software for inventory and dissemination; and boxing, filing, or storing material. Position responsibilities include, but are not limited to, the specific duties listed below.

Please submit a cover letter with an application outlining how your experience relates to the position requirements.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: 

• Processes large amounts of incoming archival materials using established software and standards.
• Maintains existing collections using established department procedures.
• Processes backlogs of material for the physical and/or digital archives.
• Demonstrates an active concern for meeting the needs of both the Stetson and great communities.
• Engages in library committees as needed.
• Performs other duties as assigned.

Required Skills

• Skilled knowledge of Excel required.
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Attention to detail and the ability to multi-task.
• Experience supervising work-study students.

Required Experience

• Ability to work in-person, 20 hours per week, Monday through Friday.
• Associate’s degree or related work experience required.

Ideal Candidate Qualifications: Bachelor’s degree.

Salary Grade: 5 ($16-$17/hour)

Archives Specialist - Jim Moran Foundation

Location - Deerfield Beach, FL (JM Family HQ)
Salary - $60K - $77K

Link to Apply:  https://jmfamily.wd1.myworkdayjobs.com/JMFamily_External/job/Florida---Deerfield-Beach/Archives-Specialist_JR101288

The mission of The Jim Moran Foundation Archives is to preserve and share the story of Jim Moran, the organizations he created, his vision, his philosophies, and his philanthropic contributions, through the identification, collection, and cataloging of memorabilia and other property (both physical and intellectual) of historical significance.  

Responsibilities:

• Collaborate and communicate with the Archives team to ensure the collection is properly cataloged and preserved

• Survey, inventory, and process physical and digital archival collections

• Arrange and describe collections using archival descriptive standards

• Apply appropriate archival metadata standards within the collection management system and digital preservation solution

• Digitize materials utilizing best practices

• Proactively identify incomplete or inaccurate catalog records and participate in data cleanup

• Contribute to physical preservation activities including collection care

• Contribute to the coordination and documentation of special archival collections

• Provide research assistance, as needed, in support of archives inquiries and requests

• Lead educational tours

• Assist in the creation, preparation, and maintenance of exhibits and displays

• May provide administrative support to The Jim Moran Foundation Board of Directors and assist with special projects as assigned  

Qualifications:

• Demonstrated knowledge of archival standards and best practices including content management, access, data migration, preservation, and auditing procedures

• Ability to contribute to the development and implementation of policies and procedures related to archival digital preservation

• Ability to analyze technology and/or operational objectives and establish or improve workflows

• Knowledge of metadata and data structure standards relevant to archival digital preservation and content description

• Demonstrated proficiency in the use of archival collection management systems, digital asset management systems, and/or digital preservation solutions; experience using Axiell Electronic Museum (EMu) database, and/or Axiell DAMs, Preservica, Archivematica, etc., preferred

• Proficient in Adobe Acrobat Pro, Adobe Photoshop, and Microsoft Office (Excel, Powerpoint, Publisher, Word)

• Ability to learn new technologies and apply knowledge to archival and preservation work

• Knowledge of the proper care and handling of archival collection materials

• Demonstrated ability to survey and process archival collections

• Proven ability to arrange and describe archival collections with a strong background in archival descriptive standards and controlled vocabularies

• Ability to leverage systems-based solutions to optimize data in the archival collection management system

• Evidence of strong project management skills including the ability to organize, prioritize, be proactive, follow through, and meet deadlines in a time-sensitive environment

• Strong research, analytical, and problem-solving skills

• Exceptional and highly effective written and verbal communication skills, professional demeanor, and extremely detail-oriented

• Strong interpersonal skills with the ability to work collaboratively with others at all levels, including internal and external partners

• Excellent presentation and public speaking skills

• Ability to work independently on multiple projects

• Must exercise good judgment, common sense, and sound decision-making

• Must maintain a very strict level of confidentiality

• Must be willing to work overtime, including weekends, as needed

• Must be able to physically lift and carry objects up to 25 pounds

• Degree in Library and Information Science, Museum Studies, History, or relevant field preferred and/or a minimum of three years equivalent professional experience in archival processing, collection management, and digital preservation

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JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER 

JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.

 

DISABILITY ACCOMMODATIONS 

If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family’s Talent Acquisition department at talentacquisition@jmfamily.com for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance. 

POSITION VACANCY ANNOUNCEMENT

POSITION: Florida Political Papers Archivist

RANK: Assistant University Librarian or Associate University Librarian

REPORTS TO: Head, Florida History Unit, Special and Area Studies Collections

SALARY: $57,383 minimum salary at the Assistant University Librarian rank $66,371 minimum salary at the Associate University Librarian rank

The Smathers Libraries offer a salary commensurate with experience and credentials. The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more.

JOB #: 528354 (Apply now)

DEADLINE DATE: September 28, 2023. Applications will be reviewed as received.

JOB SUMMARY

The Florida Political Papers Archivist position is a 12-month, tenure-track library faculty position in the Special and Area Studies Collections Department (SASC). The successful applicant will curate manuscript collections in the P.K. Yonge Library of Florida History related to the state’s political past, as well as those related to Native and Indigenous peoples. The Archivist builds archival collections, processes or supervises processing, and provides reference assistance for these collection areas. The Archivist plays an integral role in public and technical services aspects of the P.K. Yonge Library of Florida History, collaborating with personnel, providing access to, and promoting Florida history materials through programs, exhibits, and publications. In collaboration with SASC’s Collection Services Unit, the Archivist ensures that collections are processed in a timely fashion and accessible broadly.

The Florida Political Papers Archivist prioritizes collections for processing, coordinates with the head of Public Services when relevant collections are used, identifies materials for digitization and provides necessary metadata, delivers interpretive content for an online presence, and works closely with the Senior Director of Development and External Relations to secure funding for the collections. The Archivist coordinates with other department curators to preserve and describe the department’s rich and extensive digital holdings. The position also collaborates with and advises colleagues in Humanities and Social Sciences on related political and Native American archival collections and programming. The position supports academic areas such as Political Science, the American Indian and Indigenous Studies Program, and UF’s interdisciplinary programs. The Archivist develops archival collections to support current and emerging research and instructional needs, provides general and specialized subject area An Equal Opportunity Institution reference services, research assistance, and library instruction, and participates in departmental and Libraries-wide outreach programming.

The Smathers Libraries are committed to creating a thoughtful, equitable, and inclusive culture that provides space for innovation and creativity. We support that commitment by offering a fulfilling work experience that allows for collaboration, growth, and development, as well as shared perspectives. To support all colleagues, students, faculty, and staff and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives.

The Libraries encourage broad participation in reaching decisions, and consequently the Florida Political Papers Archivist will contribute to discussions and provide input and serve on various committees and teams. The Archivist will also pursue professional development opportunities, including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion.

RESPONSIBILITIES

Primary responsibilities of the Florida Political Papers Archivist include collection management and access to, promotion of, and outreach related to political papers and Native American archival collections.

• Provides vision and strategic direction for the political papers and archival materials related to Native and Indigenous history of what is now the state of Florida, skillfully managing and developing collections, services, and programs. Provides curatorial leadership, including creating and updating collection policies.
• Acquires materials to meet emerging needs and maintain strengths of collections, staying current in best practices and areas of expertise needed for advancing collection priorities. Establishes and maintains vendor relationships. 
•  Coordinates with technical services staff and others, manages all support and services for the Florida political paper collections and holdings related to Native and Indigenous peoples. Evaluates needs, plans for, and manages processing of materials, spaces and locations, preservation and conservation.
• Manages personnel, projects, materials, and space allocations effectively, with sound stewardship of assets (funds, data, holdings). Reports regularly on these activities, with efforts in seeking external funding through grants coordinated with Libraries grants staff. Maintains and cultivates relations with donors, in coordination with Libraries administration and development staff. 
• Facilitates access to collections under this position’s management by providing research assistance, consultations, and orientations, provides assistance for general public services as needed by department, and maintains knowledge of department collections and related resources to actively support library assets and services.
• Seeks out and responds to requests for course-integrated instruction and specialized sessions for academic courses, with time commitments for co-teaching or teaching a course approved by SASC Chair.
• Sets digitization priorities, creates structure and access to, and maintains relevant research tools such as bibliographies or other descriptive guides in support of research and teaching. Develops exhibitions, catalogs, or interpretive writings to promote access in and outside UF.
• Promotes awareness of the collections through programs and related outreach events and associated academic programs and tours.
• Pursues professional development including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion. Acquires and maintains expertise in relevant specializations, pursuing external recognition through peer-reviewed publications and other means.
• Contributes to faculty governance and provides service to the profession, University, and Libraries, as well as to the public good through community and other stakeholder engagement, consistent with role and 

QUALIFICATIONS

Research indicates that applicants from underrepresented groups are hesitant to apply for positions if they do not meet all the required and preferred qualifications.1 We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop the preferred skills. Additionally, applicants are encouraged to communicate how their work and other experiences satisfy the required qualifications in ways that may not be obvious.

Required:

• Masters or Ph.D. in a relevant academic field. 
• Minimum two (2) years of relevant experience for appointment as Assistant University Librarian. Minimum eight (8) years of relevant experience required for appointment as Associate University Librarian. 
• Demonstrated knowledge of Florida and United States history, as well as subject areas relevant to position. 
• Familiarity with academic library research resources and researcher practices. • Demonstrated ability to work effectively, independently, and collaboratively in a collegial environment with faculty, students, administrators, and the general public.
• Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.
• Evidence of excellent interpersonal skills, including oral and written communication, presentation and/or teaching and/or training skills.
• Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives in research, teaching, service, and other work.
• Strong potential to meet the requirements for tenure and promotion outlined in the departmental by-laws. 3

Preferred: 

• MLS/MLIS from an ALA-accredited program.
• Minimum two (2) years of relevant library work experience.
• Experience in archives and/or collection management. 
• Experience with outreach and community engagement.
• Experience with, or coursework in, classroom instruction.
• Experience with, or coursework in, digital humanities. 

DEPARTMENT OF SPECIAL AND AREA STUDIES COLLECTIONS (SASC)
The Special and Area Studies Collections Department encompasses international, circulating, and special collections in its holdings, services, programs, and personnel. It contains four preeminent collections that distinguish Smathers Libraries, including the Latin American and Caribbean Collection; the Baldwin Library of Historical Children’s Literature; the Isser and Rae Price Library of Judaica; and Florida History Collections. The department is committed to further embedding diversity, inclusion, and equitable practices into how it serves the University of Florida and external communities. The Florida Political Papers Archivist will be part of a department-wide effort to reappraise and redress exclusion, in addition to building new directions for holdings. 1 Schmaling, K. B., Blume, A. W., & Baker, D. L. (2017). Characteristics of Faculty Position Advertisements Associated with Applicant Diversity. Journal of Higher Education Theory & Practice, 17(8), 10–17. Collier, D., & Zhang, C. (2016). Can We Reduce Bias in the Recruiting Process and Diversify Pools of Candidates by Using Different Types of Words in Job Descriptions? Mohr, T. S. (2014). Why Women Don’t Apply for Jobs Unless They’re 100% Qualified. Harvard Business Review, 25. 

UNIVERSITY OF FLORIDA LIBRARIES
The libraries at the University of Florida form the largest academic information resource system in the state of Florida with seven libraries and two off-campus facilities. The George A. Smathers Libraries are comprised of six campus libraries and the off-site facilities. In addition to this system, the Lawton Chiles Legal Information Center is part of the Levin College of Law. The Libraries hold over 6.27 million print volumes, 1.5 million e-books, 145,000 full-text electronic journals, over 1000 electronic databases, 1.3 million documents, and 1.4 million maps and images. Distinctive holdings include the Isser and Rae Price Library of Judaica, Latin American and Caribbean Collection, Baldwin Library of Historical Children’s Literature, and the P.K. Yonge Library of Florida History. The Libraries maintain partnerships and participate in a variety of collaborative, international projects while engaging with the UF community. We are a member of the Association of Research Libraries (ARL) and other regional library consortia.

The library staff comprises more than 300 FTE librarians, technical/clerical staff, and student assistants. The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. The Libraries’ commitment to both is articulated in the Inclusion and Intellectual Freedom Statements. The Smathers Libraries foster and maintain a culture that supports DEI, as values are foundational and permeate all aspects of our organization (see Strategic Directions 4: Diversity, Equity, and Inclusion). Support for professional development is central to the Smathers Libraries. Supports include a formal mentoring program, a robust training program, release time for research and professional service, a comprehensive grants program, and funding for professional development travel.

LAND ACKNOWLEDGMENT STATEMENT
The Smathers Libraries recognize that the main (Gainesville) campus of the University of Florida is located on the ancestral territory of the Potano and later the Seminole peoples. The Smathers Libraries acknowledge its obligation to honor the past, present, and future Native residents and cultures of Florida.

THE UNIVERSITY OF FLORIDA
The University of Florida (UF) is the state of Florida’s preeminent university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities and won the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF is currently fifth among “Top Public Universities” in the U.S. News and World Report. UF has a long history of established programs in international education, research, and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. At UF we have some of the top faculty in the country. In addition to attracting over $900 million in research each year, they foster the uniquely collaborative environment that transforms potential into actual results. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. The University of Florida seeks to address key challenges of our time, from COVID-19 to racism. In 2020 President Fuchs announced a UF-Anti-Racism Initiative. For more information, please consult the UF homepage and the Office of the Chief Diversity Officer website. A snapshot of the student body diversity statistics is available online from UF Institutional Planning and Research.

BENEFITS
University benefits for this position include retirement plan options, insurance benefits, paid family leave (parental and medical), tuition fee waiver program, and employee assistance program, as well as paid time off and holidays. Gainesville, Florida, has no state or local income tax. The University of Florida provides ongoing guidelines and resources related to COVID-19.

AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment An Equal Opportunity Institution including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are dedicated to the goal of building a broadly diverse and inclusive faculty and staff within a culturally diverse and pluralistic environment; we invite all qualified applicants including women, members of underrepresented groups, individuals with disabilities, and veterans. The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws.

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call the University of Florida Human Resources at 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

GAINESVILLE COMMUNITY
Gainesville and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. The city is surrounded by more than 40 nature parks, including many spring-fed lakes and rivers, with many paved and unpaved trails for recreation. The city is just over an hour from the Gulf of Mexico and the Atlantic Ocean. Gainesville is an award-winning, innovative city, friendly to professionals and families. The Guide to Greater Gainesville combines award-winning photography and compelling articles that capture all the reasons for calling Gainesville your next home. The City of Gainesville is a progressive municipality that seeks to promote racial equity. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

APPLICATION PROCESS
To apply, submit

• a cover letter detailing your interest in and qualifications for this position 
• your current resume or CV 
• a list of three references including their contact information (telephone number and email address) 
• a written statement of 500 words on the following topic: Describe your vision for building, interpreting, and promoting the manuscript collections in the P.K. Yonge Library of Florida History relating to the state’s political past and to the Native and Indigenous history of what is now the state of Florida. 

Apply by 11:55 pm (EST) on September 28, 2023 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Job 528354. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process, please contact Joe Piazza, George A. Smathers Libraries Human Resources Office, at jpiazza@ufl.edu.