Archives Specialist - Jim Moran Foundation

Location - Deerfield Beach, FL (JM Family HQ)
Salary - $60K - $77K

Link to Apply:  https://jmfamily.wd1.myworkdayjobs.com/JMFamily_External/job/Florida---Deerfield-Beach/Archives-Specialist_JR101288

The mission of The Jim Moran Foundation Archives is to preserve and share the story of Jim Moran, the organizations he created, his vision, his philosophies, and his philanthropic contributions, through the identification, collection, and cataloging of memorabilia and other property (both physical and intellectual) of historical significance.  

Responsibilities:

• Collaborate and communicate with the Archives team to ensure the collection is properly cataloged and preserved

• Survey, inventory, and process physical and digital archival collections

• Arrange and describe collections using archival descriptive standards

• Apply appropriate archival metadata standards within the collection management system and digital preservation solution

• Digitize materials utilizing best practices

• Proactively identify incomplete or inaccurate catalog records and participate in data cleanup

• Contribute to physical preservation activities including collection care

• Contribute to the coordination and documentation of special archival collections

• Provide research assistance, as needed, in support of archives inquiries and requests

• Lead educational tours

• Assist in the creation, preparation, and maintenance of exhibits and displays

• May provide administrative support to The Jim Moran Foundation Board of Directors and assist with special projects as assigned  

Qualifications:

• Demonstrated knowledge of archival standards and best practices including content management, access, data migration, preservation, and auditing procedures

• Ability to contribute to the development and implementation of policies and procedures related to archival digital preservation

• Ability to analyze technology and/or operational objectives and establish or improve workflows

• Knowledge of metadata and data structure standards relevant to archival digital preservation and content description

• Demonstrated proficiency in the use of archival collection management systems, digital asset management systems, and/or digital preservation solutions; experience using Axiell Electronic Museum (EMu) database, and/or Axiell DAMs, Preservica, Archivematica, etc., preferred

• Proficient in Adobe Acrobat Pro, Adobe Photoshop, and Microsoft Office (Excel, Powerpoint, Publisher, Word)

• Ability to learn new technologies and apply knowledge to archival and preservation work

• Knowledge of the proper care and handling of archival collection materials

• Demonstrated ability to survey and process archival collections

• Proven ability to arrange and describe archival collections with a strong background in archival descriptive standards and controlled vocabularies

• Ability to leverage systems-based solutions to optimize data in the archival collection management system

• Evidence of strong project management skills including the ability to organize, prioritize, be proactive, follow through, and meet deadlines in a time-sensitive environment

• Strong research, analytical, and problem-solving skills

• Exceptional and highly effective written and verbal communication skills, professional demeanor, and extremely detail-oriented

• Strong interpersonal skills with the ability to work collaboratively with others at all levels, including internal and external partners

• Excellent presentation and public speaking skills

• Ability to work independently on multiple projects

• Must exercise good judgment, common sense, and sound decision-making

• Must maintain a very strict level of confidentiality

• Must be willing to work overtime, including weekends, as needed

• Must be able to physically lift and carry objects up to 25 pounds

• Degree in Library and Information Science, Museum Studies, History, or relevant field preferred and/or a minimum of three years equivalent professional experience in archival processing, collection management, and digital preservation

#LI-KJ1

#LI-Hybrid

JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER 

JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.

 

DISABILITY ACCOMMODATIONS 

If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family’s Talent Acquisition department at talentacquisition@jmfamily.com for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance. 

POSITION VACANCY ANNOUNCEMENT

POSITION: Florida Political Papers Archivist

RANK: Assistant University Librarian or Associate University Librarian

REPORTS TO: Head, Florida History Unit, Special and Area Studies Collections

SALARY: $57,383 minimum salary at the Assistant University Librarian rank $66,371 minimum salary at the Associate University Librarian rank

The Smathers Libraries offer a salary commensurate with experience and credentials. The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more.

JOB #: 528354 (Apply now)

DEADLINE DATE: September 28, 2023. Applications will be reviewed as received.

JOB SUMMARY

The Florida Political Papers Archivist position is a 12-month, tenure-track library faculty position in the Special and Area Studies Collections Department (SASC). The successful applicant will curate manuscript collections in the P.K. Yonge Library of Florida History related to the state’s political past, as well as those related to Native and Indigenous peoples. The Archivist builds archival collections, processes or supervises processing, and provides reference assistance for these collection areas. The Archivist plays an integral role in public and technical services aspects of the P.K. Yonge Library of Florida History, collaborating with personnel, providing access to, and promoting Florida history materials through programs, exhibits, and publications. In collaboration with SASC’s Collection Services Unit, the Archivist ensures that collections are processed in a timely fashion and accessible broadly.

The Florida Political Papers Archivist prioritizes collections for processing, coordinates with the head of Public Services when relevant collections are used, identifies materials for digitization and provides necessary metadata, delivers interpretive content for an online presence, and works closely with the Senior Director of Development and External Relations to secure funding for the collections. The Archivist coordinates with other department curators to preserve and describe the department’s rich and extensive digital holdings. The position also collaborates with and advises colleagues in Humanities and Social Sciences on related political and Native American archival collections and programming. The position supports academic areas such as Political Science, the American Indian and Indigenous Studies Program, and UF’s interdisciplinary programs. The Archivist develops archival collections to support current and emerging research and instructional needs, provides general and specialized subject area An Equal Opportunity Institution reference services, research assistance, and library instruction, and participates in departmental and Libraries-wide outreach programming.

The Smathers Libraries are committed to creating a thoughtful, equitable, and inclusive culture that provides space for innovation and creativity. We support that commitment by offering a fulfilling work experience that allows for collaboration, growth, and development, as well as shared perspectives. To support all colleagues, students, faculty, and staff and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives.

The Libraries encourage broad participation in reaching decisions, and consequently the Florida Political Papers Archivist will contribute to discussions and provide input and serve on various committees and teams. The Archivist will also pursue professional development opportunities, including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion.

RESPONSIBILITIES

Primary responsibilities of the Florida Political Papers Archivist include collection management and access to, promotion of, and outreach related to political papers and Native American archival collections.

• Provides vision and strategic direction for the political papers and archival materials related to Native and Indigenous history of what is now the state of Florida, skillfully managing and developing collections, services, and programs. Provides curatorial leadership, including creating and updating collection policies.
• Acquires materials to meet emerging needs and maintain strengths of collections, staying current in best practices and areas of expertise needed for advancing collection priorities. Establishes and maintains vendor relationships. 
•  Coordinates with technical services staff and others, manages all support and services for the Florida political paper collections and holdings related to Native and Indigenous peoples. Evaluates needs, plans for, and manages processing of materials, spaces and locations, preservation and conservation.
• Manages personnel, projects, materials, and space allocations effectively, with sound stewardship of assets (funds, data, holdings). Reports regularly on these activities, with efforts in seeking external funding through grants coordinated with Libraries grants staff. Maintains and cultivates relations with donors, in coordination with Libraries administration and development staff. 
• Facilitates access to collections under this position’s management by providing research assistance, consultations, and orientations, provides assistance for general public services as needed by department, and maintains knowledge of department collections and related resources to actively support library assets and services.
• Seeks out and responds to requests for course-integrated instruction and specialized sessions for academic courses, with time commitments for co-teaching or teaching a course approved by SASC Chair.
• Sets digitization priorities, creates structure and access to, and maintains relevant research tools such as bibliographies or other descriptive guides in support of research and teaching. Develops exhibitions, catalogs, or interpretive writings to promote access in and outside UF.
• Promotes awareness of the collections through programs and related outreach events and associated academic programs and tours.
• Pursues professional development including research, publication, and professional service activities to meet library-wide criteria for tenure and promotion. Acquires and maintains expertise in relevant specializations, pursuing external recognition through peer-reviewed publications and other means.
• Contributes to faculty governance and provides service to the profession, University, and Libraries, as well as to the public good through community and other stakeholder engagement, consistent with role and 

QUALIFICATIONS

Research indicates that applicants from underrepresented groups are hesitant to apply for positions if they do not meet all the required and preferred qualifications.1 We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop the preferred skills. Additionally, applicants are encouraged to communicate how their work and other experiences satisfy the required qualifications in ways that may not be obvious.

Required:

• Masters or Ph.D. in a relevant academic field. 
• Minimum two (2) years of relevant experience for appointment as Assistant University Librarian. Minimum eight (8) years of relevant experience required for appointment as Associate University Librarian. 
• Demonstrated knowledge of Florida and United States history, as well as subject areas relevant to position. 
• Familiarity with academic library research resources and researcher practices. • Demonstrated ability to work effectively, independently, and collaboratively in a collegial environment with faculty, students, administrators, and the general public.
• Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.
• Evidence of excellent interpersonal skills, including oral and written communication, presentation and/or teaching and/or training skills.
• Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientations, and perspectives in research, teaching, service, and other work.
• Strong potential to meet the requirements for tenure and promotion outlined in the departmental by-laws. 3

Preferred: 

• MLS/MLIS from an ALA-accredited program.
• Minimum two (2) years of relevant library work experience.
• Experience in archives and/or collection management. 
• Experience with outreach and community engagement.
• Experience with, or coursework in, classroom instruction.
• Experience with, or coursework in, digital humanities. 

DEPARTMENT OF SPECIAL AND AREA STUDIES COLLECTIONS (SASC)
The Special and Area Studies Collections Department encompasses international, circulating, and special collections in its holdings, services, programs, and personnel. It contains four preeminent collections that distinguish Smathers Libraries, including the Latin American and Caribbean Collection; the Baldwin Library of Historical Children’s Literature; the Isser and Rae Price Library of Judaica; and Florida History Collections. The department is committed to further embedding diversity, inclusion, and equitable practices into how it serves the University of Florida and external communities. The Florida Political Papers Archivist will be part of a department-wide effort to reappraise and redress exclusion, in addition to building new directions for holdings. 1 Schmaling, K. B., Blume, A. W., & Baker, D. L. (2017). Characteristics of Faculty Position Advertisements Associated with Applicant Diversity. Journal of Higher Education Theory & Practice, 17(8), 10–17. Collier, D., & Zhang, C. (2016). Can We Reduce Bias in the Recruiting Process and Diversify Pools of Candidates by Using Different Types of Words in Job Descriptions? Mohr, T. S. (2014). Why Women Don’t Apply for Jobs Unless They’re 100% Qualified. Harvard Business Review, 25. 

UNIVERSITY OF FLORIDA LIBRARIES
The libraries at the University of Florida form the largest academic information resource system in the state of Florida with seven libraries and two off-campus facilities. The George A. Smathers Libraries are comprised of six campus libraries and the off-site facilities. In addition to this system, the Lawton Chiles Legal Information Center is part of the Levin College of Law. The Libraries hold over 6.27 million print volumes, 1.5 million e-books, 145,000 full-text electronic journals, over 1000 electronic databases, 1.3 million documents, and 1.4 million maps and images. Distinctive holdings include the Isser and Rae Price Library of Judaica, Latin American and Caribbean Collection, Baldwin Library of Historical Children’s Literature, and the P.K. Yonge Library of Florida History. The Libraries maintain partnerships and participate in a variety of collaborative, international projects while engaging with the UF community. We are a member of the Association of Research Libraries (ARL) and other regional library consortia.

The library staff comprises more than 300 FTE librarians, technical/clerical staff, and student assistants. The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. The Libraries’ commitment to both is articulated in the Inclusion and Intellectual Freedom Statements. The Smathers Libraries foster and maintain a culture that supports DEI, as values are foundational and permeate all aspects of our organization (see Strategic Directions 4: Diversity, Equity, and Inclusion). Support for professional development is central to the Smathers Libraries. Supports include a formal mentoring program, a robust training program, release time for research and professional service, a comprehensive grants program, and funding for professional development travel.

LAND ACKNOWLEDGMENT STATEMENT
The Smathers Libraries recognize that the main (Gainesville) campus of the University of Florida is located on the ancestral territory of the Potano and later the Seminole peoples. The Smathers Libraries acknowledge its obligation to honor the past, present, and future Native residents and cultures of Florida.

THE UNIVERSITY OF FLORIDA
The University of Florida (UF) is the state of Florida’s preeminent university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities and won the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF is currently fifth among “Top Public Universities” in the U.S. News and World Report. UF has a long history of established programs in international education, research, and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. At UF we have some of the top faculty in the country. In addition to attracting over $900 million in research each year, they foster the uniquely collaborative environment that transforms potential into actual results. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. The University of Florida seeks to address key challenges of our time, from COVID-19 to racism. In 2020 President Fuchs announced a UF-Anti-Racism Initiative. For more information, please consult the UF homepage and the Office of the Chief Diversity Officer website. A snapshot of the student body diversity statistics is available online from UF Institutional Planning and Research.

BENEFITS
University benefits for this position include retirement plan options, insurance benefits, paid family leave (parental and medical), tuition fee waiver program, and employee assistance program, as well as paid time off and holidays. Gainesville, Florida, has no state or local income tax. The University of Florida provides ongoing guidelines and resources related to COVID-19.

AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment An Equal Opportunity Institution including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are dedicated to the goal of building a broadly diverse and inclusive faculty and staff within a culturally diverse and pluralistic environment; we invite all qualified applicants including women, members of underrepresented groups, individuals with disabilities, and veterans. The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws.

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call the University of Florida Human Resources at 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

GAINESVILLE COMMUNITY
Gainesville and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. The city is surrounded by more than 40 nature parks, including many spring-fed lakes and rivers, with many paved and unpaved trails for recreation. The city is just over an hour from the Gulf of Mexico and the Atlantic Ocean. Gainesville is an award-winning, innovative city, friendly to professionals and families. The Guide to Greater Gainesville combines award-winning photography and compelling articles that capture all the reasons for calling Gainesville your next home. The City of Gainesville is a progressive municipality that seeks to promote racial equity. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

APPLICATION PROCESS
To apply, submit

• a cover letter detailing your interest in and qualifications for this position 
• your current resume or CV 
• a list of three references including their contact information (telephone number and email address) 
• a written statement of 500 words on the following topic: Describe your vision for building, interpreting, and promoting the manuscript collections in the P.K. Yonge Library of Florida History relating to the state’s political past and to the Native and Indigenous history of what is now the state of Florida. 

Apply by 11:55 pm (EST) on September 28, 2023 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Job 528354. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process, please contact Joe Piazza, George A. Smathers Libraries Human Resources Office, at jpiazza@ufl.edu.

Position Vacancy Announcement

Florida A&M University's Carrie Meek - James N.  Eaton, Sr. Southeastern Regional Black Archives Research Center and Museum (MEBA) is accepting applications for its OPS Project Archvist IMLS position; This is a two-year grant funded position that specifically supports a priority project for MEBA.  The Project Archivist responsibility is to manage and oversee the organization, preservation, and accessibility of specific archival collections and projects associated with the grant. This role involves cataloging, digitizing, supervising, and ensuring the proper care of historical materials, as well as facilitating access for researchers, scholars, and the general public. The Project Archivist collaborates with colleagues and reports to the Director of the Meek-Eaton Black Archives Research Center and Museum to ensure the successful completion of assigned projects.  

Responsibilities

Organizes, catalogs, and processes archival materials, adhering to established archival standards and practices; Plans and oversees the digitization process of archival materials, ensuring the creation of high-quality digital reproductions; Creates detailed and accurate metadata records for each item or collection, facilitating efficient search and retrieval; Implemenst proper preservation techniques to ensure the long-term conservation of physical and digital materials;
Aids researchers, students, and other users seeking access to archival materials; Promotes the collection through outreach activities and presentations;
Manages and coordinates specific archival projects, including timelines, budgets, and resources; Works closely with colleagues, curators, librarians, and researchers to ensure effective project completion and access to materials; Assists researchers in locating and utilizing archival materials for academic and historical research; Regularly update and maintain archival databases and catalogs to reflect changes, additions, or improvements;
Documentation: Maintain thorough documentation of processes, decisions, and procedures related to archival projects; Provides guidance and training to interns, volunteers, or junior staff members involved in the project; and keep up-to-date with advancements in archival practices, technology, and standards;

Responsible for processing (arrangement and description) of physical components, manuscripts collections, and museum artifacts; Surveys collections and determines the level of descriptive detail necessary to facilitate discovery and access; Processes collection materials and may supervise work of logistics staff; Identifies materials appropriate for disposition; coordinates that work in collaboration with the Director and Lead Archivist; Determines appropriate discovery and access mechanisms for processed collection materials, including any restrictions based on legal agreements, copyright law, privacy law, university policy, preservation assessments, or related concerns, in consultation with the Director as needed; Completes end-processing activities such as labeling and barcoding containers and updating bibliographic and item records or supervises logistics staff and/or students on this effort;
Creates, updates, and publishes EAD XML finding aids; Transfers materials to/from storage in collaboration with other staff; May support the remediation of legacy finding aids and catalog records Helps to develop and maintain documentation of archival processing processes and procedures; Promotes newly processed collections available for teaching and research via Libraries blog posts and the Special Collections’ Twitter and Instagram accounts; and performs other duties as assigned.

Minimum Qualifications

Post-graduate qualification in Archives & Records Management or History;
MLS from an ALA-accredited program, Museum studies; a concentration in archives preferred;
Basic knowledge of archival processing and how academic archives function;
Two or more years of experience in a library or related setting with evidence of capacity to work at a high level of responsibility or a combination of education and relevant experience demonstrated.

Recommended Competencies

Experience in an archival repository cataloging and processing archival or manuscript collections; Basic knowledge of archival descriptive and metadata standards (e.g., Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD); ability to rapidly learn and implement new descriptive practices adopted by the Meek-Eaton Black Archives; Familiarity with collections management and tracking applications, e.g., Omeka and Atom; Basic knowledge of relevant aspects of library operations, including understanding of contemporary archival practices, trends, and emerging technologies for managing, processing, and providing access to archival collections in physical and digital formats; High level of proficiency with computers and desktop applications, including, e.g., Microsoft Office, Google Apps, Trello, MarcEdit, Oxygen, and OpenRefine; Basic knowledge of current cataloging procedures and principles as defined in AACR2, the MARC Bibliographic, Holdings, and Authorities formats, and LC subject headings and classification; Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity; Ability to work independently and as a team member in a rapidly changing environment on a variety of simultaneous workflows; Basic understanding of the broad scope of library operations with ability to understand how their role impacts and interacts with the rest of the organization; Excellent analytical and problem-solving skills; and strong verbal and written communication skills.

Anticipated Salary Range

Salary range is $40,000.00 - $47,000.00

Pay Plan

This is an Other Personnel Support (OPS)/Temporary position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

 

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

 

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Link: https://irattlerhcm.ps.famu.edu/psp/famhrprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=4457&PostingSeq=1

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity/Access

Florida A&M University is an Equal Opportunity Employer including minorities, Veterans’, and individuals with disabilities. The university supports the Florida Board of Governor’s “Statement of Free Expression”; activities protected under the First Amendment to the United States Constitution and Article 1 of the State Constitution. Expressive activities protected do not include defamatory or commercial speech.”

Affordable Care Act Statement

OPS employees may be covered under the Affordable Care Act. OPS employees that meet certain criteria may be offered affordable health care coverage. For more information, please contact the Benefits Section within the Office of Human Resources.

Other Information

Must be able to push and maneuver a fully loaded cart; may work is small or confined spaces. 

Librarian II (Genealogy)

Salary:  $1,773.36 biweekly

Location:  Brevard County, Cocoa, FL

Job Type:  Full Time

Brevard County is an EEO and Veteran's Preference Employer

CLOSE DATE:  09/07/2023 

$1,773.36 biweekly.  Actual salary negotiable based on experience and qualifications.  Central Area/Cocoa/Catherine Schweinsberg Rood Central Library.  Work schedule is Monday through Friday 8 a.m. to 5 p.m. and may include evenings and weekends as necessary.  Performs skilled professional work as a staff specialist in the Genealogy Department of the library.  Work involves managing all aspects of the Genealogy Department, including reference assistance, collection development, coordination of volunteers, special programs, genealogy classes, and special seminars and events; coordinating with the County's genealogy societies and other libraries within the system that have genealogy collections;  overseeing the archives/collection of the Brevard County Historical Commission, acquiring, maintaining, preserving, organizing, and promoting items related to the history of Brevard County and providing access to the public to this collection and assisting with its use; keeping records and preparing financial and statistical reports, and supervising a staff of professional, paraprofessional, and clerical employees and volunteers.

REQUIREMENTS:  A Master's degree from a graduate library school program accredited by the American Library Association.  Public Library and supervisory experience are preferred. 

SPECIAL REQUIREMENTS:  When usage statistics change, library employees may be assigned to another library.  In the event of a hurricane, major storm, natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.

How to apply/Instructions:

Please go to Brevard County Government page.  brevardfl.gov/home.  Click on County Jobs hyperlink (directly under Public Libraries and Search Jobs.  Title of Job is Librarian II.

https://www.governmentjobs.com/careers/boyntonbeachfl/jobs/4148313/librarian-archivist?pagetype=jobOpportunitiesJobs

Salary: $50,294.40 - $62,878.40 Annually

Location: Boynton Beach, FL

Job Type: Full Time

Job Number: 2023-0802

Department: Library

Division: Library

Opening Date: 08/02/2023

Closing Date: 8/16/2023 11:59 PM Eastern

FLSA: Exempt

Purpose of Classification

The purpose of this classification is to perform mid-level professional library work, including supervision of daily subdivision operations; participation in the planning and implementation process; monitoring of library service programs; assisting patrons; selecting and recommending materials for collection; determining patron informational needs; searching electronic databases; and creating reports. 

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned. 

• Advises individuals seeking information.
• Compiles bibliographies and assembles materials on special/timely topics.
• Compiles statistical reports for variety of library services.
• Develops, evaluates and monitors library materials for collection; reviews and recommends books and non-book selections for collection based upon national and local collection development standards.
• Dispenses appropriate information to management.
• Handles monies from sale of items and/or the printing jobs for patrons.
• Participates in the goal setting, planning and budgeting process; participates in the planning, development and design for displays and exhibits.
• Performs research and evaluates the relevance of information as related to patron informational needs; provides reference/research assistance to patrons by answering specific questions either in person or by telephone.
• Plans, coordinates and implements library programs.
• Provides bibliographic instruction to the public.
• Provides telephone service by answering questions dealing with programs, services and the collection.
• Searches databases for interlibrary loan information and evaluates the appropriateness of material to meet public needs.
• Supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines and completes employee performance appraisals;  monitors and evaluates volunteer program; trains volunteers; and monitors and coordinates staff for seasonal programming.
• Uses the Internet and other electronic resource databases to access/retrieve information; advises and instructs patrons in the use of the Internet and other electronic databases.
• Collaborates with library colleagues on grant project development and proposal writing.
• Serves on appropriate committees and represents the Library in the community, as appropriate.
• Keeps abreast of national developments.
• Develops, implements, and monitors standard operational procedures concerning the care of special collections in accordance with national library, archival, and preservation standards.
• Manages Local History and Archives Department collection, including processing, cataloging, preserving, and otherwise caring for collections.
• Describes, classifies, arranges and preserves books, other printed materials, artifacts, recorded audio, motion pictures, art, antiques, maps and other archival content. 
• Catalogs collections and tracks archival collection donations and loans by using specialized computer software. 
• Publicizes and expands awareness regarding the use of the Library Archives. 
• Sets up digital preservation of historic photographs, documents and newspapers onto stable media in order to preserve the informational content.
• Participates in oral history documentation and historic reproduction programs. 
• Retrieves items from the collection for use by patrons, ensuring due care is taken in handling materials.

 
ADDITIONAL FUNCTIONS

• Assigns typing rooms, quiet study room, tutoring rooms, word processing and Internet computer to patrons based upon individual needs.
• Troubleshoots copier and other equipment problems.
• Performs other related duties as required.

 
COMMUNICATION COMPETENCIES
 
The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media.
 
Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
 
Accurately and expeditiously responds to inquiries for information from various individuals.
 
Ability to prepare accurate and thorough written records and reports.
 
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
 
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

 

Minimum Qualifications

Master's degree in Library and Information Science, from an ALA accredited university or college; supplemented by one (1) year of previous experience involving professional library work, which includes experience in the relevant area of assignment. Must possess and maintain a valid Florida driver's license.
 
 
PREFERRED QUALIFICATIONS
 
Previous employment in a public library preferred.

• Three (3) years of relevant library/archives experience 
• Knowledge of current archival standards, practices, and technologies
• Knowledge of best practices for intellectual and physical control of archival collections
• Experience providing patrons services in a special collections environment
• Knowledge of DACS standards; experience with EAD and MARC standards a plus
• Facility with technical platforms (Microsoft Office, Adobe Photoshop, ArchivesSpace)
• Grant writing and/or grant administration experience

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES
 
Knowledge of professional library principles, practices and techniques, current literature, trends and developments in the field of library science appropriate to the area of assignment.
 
Knowledge of the field of library science in general and of area of responsibility in particular.
 
Ability to work with the public and library colleagues in a professional manner.
 
Ability to utilize a wide variety of reference, descriptive, statistical and informational resources.
 
Ability to exercise judgment, decisiveness and creativity in frequently changing situations. 
 
Ability to apply principles of influence, such as motivation, incentives, and leadership and to exercise independent judgment in solving problems. 
 
Ability to write in a professional manner, to document events, as required, and to speak to public groups, when required.
 
Ability to operate a computer and basic Office and library programs.  Ability to perform database searches in appropriate subject areas.
 
PHYSICAL & SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
 
Physical Ability:  Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20 pounds).
 
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.
 
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
 

VETERANS' PREFERENCE
 
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.   


The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
 
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.

Agency: City of Boynton Beach

Address

100 E. Ocean Ave
City Hall - Human Resources
Boynton Beach, Florida, 33435

Phone

5617426275
5617426275

Website

http://www.boynton-beach.org

The Sarasota County Department of Libraries and Historical Resources is looking for a full-time Archivist for the Sarasota County History Center, the Department’s one-stop shop for information and records relating to local history and culture.

The History Center is home to more than 300 archival collections containing historical photographs, maps, architectural drawings, films, oral histories, and the papers of local individuals, families, businesses, and organizations. The collection also includes a reference library and artifacts documenting both the history and prehistory of the region.

This is a particularly exciting time for the History Center, as we are now in the design phase for developing a brand-new 30,000-square-foot facility to house the collection, plus spaces for research and public programming. We are also looking to ramp up our digitization program to expand public access to our growing collection. Our new Archivist will be very involved in the planning and implementation of both projects.

Job Description:

The Archivist works at the nerve center of the History Center’s vast collection, ensuring that all materials are properly cataloged and stored. Just as important, the Archivist also focuses on providing broad public access to the collection through exhibits, outreach, and digitization. Here’s a more specific breakdown of the Archivist’s responsibilities:

Collections Management

• Oversees the management of the Sarasota County History Center’s collections, including the accessioning, cataloging, storage, and arrangement and description of artifacts, archival records, books, maps, films, sound recordings, and other research materials.
• Evaluates prospective donations and existing collections to ensure alignment with the History Center’s collecting strategy and other departmental policies.
• Monitors the security and environmental suitability of the collection’s storage facilities
• Maintains accurate records relating to collections, donors, and intellectual property rights
• Coordinates digitization activities, including selection, scanning, and metadata creation
• Stays abreast of current trends in the management of archives and collections of historical artifacts.

Exhibition Design, Planning, and Installation

• Coordinates the development of new exhibits, including design, research, artifact selection, layout, fabrication, and marketing.
• Stays abreast of current trends in exhibit design
• Coordinates exhibit preparation and installation
• Monitors and rotates exhibits and their components as necessary.

Customer Service

• Contributes to educational mission by promoting and encouraging knowledge and appreciation of local history and prehistory through the design of exhibits, publications, public programs, and content for the History Center’s website and social media.
• Assists with research requests as needed.
• Contributes to public tours, presentations, and workshops relating to the collection and best practices for preserving historical resources

Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You:

Minimum Qualifications:  

• Bachelor’s degree from an accredited college or university in Collections Management, Museum Studies, or Public History or job-related field and 2 years job-related experience
• OR- 6 years professional job-related experience can be substituted at management discretion for the required education.
• OR- Related professional program/ project management may substitute for the required education at management discretion.

Preferred Qualifications:

• Master’s Degree from an accredited college or university in Collections Management, Museum Studies, or Public History, or an MLIS degree, and two years of professional experience directly related to the position.

Salary: $51, 542.40 - $69,284.80 based on experience

Please apply at https://scgov.wd5.myworkdayjobs.com/en-US/SCGOV/job/History-Center-Porter-Way/Archivist--Sarasota-County-History-Center_R15832

The Sarasota County Department of Libraries and Historical Resources is looking for an Assistant Manager for the Sarasota County History Center, the Department’s one-stop shop for information and records relating to local history and culture.

The History Center has two main functions: (1) maintaining an extensive collection of locally significant archival records, photographs, maps, books, artifacts, and archaeological specimens; and (2) administering Sarasota County’s historic preservation programs. The Assistant Manager plays a crucial role in keeping these operations going while ensuring a top-notch customer service experience for the researchers who come in to use the collections.

This is a particularly exciting time for the History Center, as we are now in the design phase for developing a brand-new 30,000-square-foot facility to house the collection, plus spaces for research and public programming. Our new Assistant Manager will be involved in planning for this new facility and growing the team that will staff it.

Job Description:

The Assistant Manager oversees the day-to-day operations of the Sarasota County History Center’s public research facility. This employee also supervises assigned staff and coordinates essential staff projects and functions.

More specifically, this employee will do the following:

Administration

• Oversee the Sarasota County History Center’s public research functions, including fulfilling requests for information and resources and supervising the use and handling of those resources by visitors.
• Develop, implement, and evaluate special projects, services, and programs.
• Participate in strategic planning for Historical Resources and the library system.
• Maintain a current knowledge of best practices for maintaining archives and collections of historical artifacts.
• Maintain and assist with the implementation of Historical Resources COOP and emergency response plans.
• Participate in the oversight of historic preservation policies and services.
• Manage, train, and evaluate assigned staff, and serve as the person in charge when the Manager is not present.
• Assist with managing the work unit’s budget and make necessary purchases.
• Prepare periodic reports describing the activities of Historical Resources staff.
• Serve as the History Center’s Volunteer Coordinator, overseeing volunteer recruitment, placement, and documentation of service.

Customer Service

• Develop and implement standards of service that ensure the prompt and efficient resolution of each inquiry by internal and external customers, delivered with the utmost respect and courtesy.
• Provide research assistance as required.
• Promote effective communication of information to all internal and external customers.
• Develop solutions to escalated Customer Service issues.

Staff Development

• Ensure training and development of assigned staff.
• Provide opportunities for continuing professional development of self and others, especially in acquiring relevant understanding and skills.
• Train, direct, and supervise volunteers as needed. Encourages volunteers to use individual talents to creatively address tasks.

Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

• Master’s Degree in Library and Information Services, History, Public History, or a related discipline, and 2 years of related experience.

Preferred Qualifications: Experience working in a public library or archive.

Salary: $54,038-$57,000

Please apply at https://scgov.wd5.myworkdayjobs.com/en-US/SCGOV/job/Library-Assistant-Manager---History-Center_R15290

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Museum Archivist is responsible for the physical and intellectual management of Vizcaya’s archival collections, which include 2,300 historic architectural drawings and blueprints; 3,000 historic photographs; and 30,000 pieces of historic correspondence. The position is on the Engagement & Cultural Resources Team in the Art & Artifact Stewardship Department, reports to the Director of Art & Artifact Stewardship and from time-to-time may supervise interns.

Compensation: Vizcaya offers competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Salary will be based on the selected candidate’s experience and skills. The anticipated compensation is approximately $58,000 for someone meeting the requirements of the position to approximately $65,000 for someone exceeding them.

To apply, and for more information: https://vizcaya.org/about/jobs/