Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com
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  • 27 May 2021 8:42 AM | Anonymous member (Administrator)

    FIU Libraries is seeking a Project Metadata Library Assistant. This short-term (May 2021 - April 2022) part-time position is intended to create basic original metadata and research-related activities associated to the description of grant digital audio files from the Diaz Ayala Collection (DAC) Cassette Series. Metadata library assistant job entails working with software and platforms requiring great attention to detail and sound judgment.

    Duties include, but are not limited to, researching data, creating and editing metadata records, applying Library of Congress name authority and other controlled vocabularies, building and establishing local authorities, and contributing to grant reporting. The library assistant will collaborate with the Cataloging and Metadata Librarian, the DAC Department, and the Digital Collections Department.

    Descriptive metadata records will be created in the FIU dPanther Digital Repository. The DAC - Cassette Series contains recordings in various languages, but mostly in Spanish. The metadata will require listening to every song in order to assign and identify proper keywords and subjects for the items. Therefore, fluency in Spanish (writing, oral, reading) is a necessary skill to be part of the staff. Additionally the metadata specialist will transcribe data from donor’s inventory to an excel spreadsheet with pre-define metadata fields. This task requires reading and comprehension of cursive handwriting content.

    Closes 6/9/2021

    Salary: $14 an hour

    Minimum Qualifications

    • High school diploma or GED
    • Knowledge of metadata standards and schemas, including MODS and Dublin core.
    • Core understanding of controlled vocabulary Library of Congress Subject Headings.
    • Proficiency with Microsoft Word and Excel.
    • Experience using a digital asset management system.

    Work Schedule: Monday-Friday, 8:30am-5:00pm

    DIRECTIONS TO APPLY:

    To apply for the position candidates must access https://hr.fiu.edu/careers/

    open “Prospective Employees” tab, and search “Temporary Project Metadata Library Assistant or job ID 523698. Review the job description and select the Apply button to begin your application.
  • 11 May 2021 8:46 AM | Anonymous member (Administrator)

    Plant City Photo Archives, Inc., a 501 (c) (3) not-for-profit organization, employs an Executive Director to manage the organization’s day-to-day operations, to develop the exhibits and the collections of historic photographs, and documents, and to continue the development of the organization’s public and community services.

    The Photo Archives & History Center is a small community and public history-oriented photo and document archives and history center in Plant City, Florida. The twenty-year-old organization has over 100,000 digitized images, many thousands of photographs, family papers and memorabilia, a research library, and has published two books and over 100 articles in addition to responding to several hundred information and photo requests.

    The Photo Archives is not affiliated with any governmental or educational entity, is supported by members and benefactors, and has been awarded a number of various grants over the years.

    • College degree relating to Public History, History, Archives, or related background is required.
    • Minimum of Two to Five years’ experience in an Archive, History Center, or Museum or similar organization is required.
    • Full time permanent.
    • Hours:  40 per week average
    • Annual Salary: $36,000 – $40,000 DOQ
    • Start date flexible between June 14 – July 5, 2021


    Send inquiries, cover letters, and applications to: gil@plantcityphotoarchives.org.

  • 04 May 2021 8:10 AM | Anonymous member (Administrator)
    The Preservation Foundation of Palm Beach is looking for graduate and undergraduate students enrolled in a degree-seeking program in Public History, Library and Information Science, or Historic Preservation to participate in a six-week program this summer. The Foundation is a private, nonprofit membership organization dedicated to the preservation of the historic, architectural, and cultural heritage of Palm Beach, Florida. The Foundation’s mission is to encourage the community to learn about and save the historic buildings that truly make Palm Beach special.

    More information and application can be found here:

    https://www.palmbeachpreservation.org/Archival-Internship

    The stipend is $1,000. The deadline states May 8th on the website, but it has been extended through the end of the month.

     

  • 19 Mar 2021 8:20 AM | Anonymous member
    The Winthrop Group is conducting a personnel search for a contract archivist to assist with a short-term project in downtown Miami, Florida.  The archivist will assist with the packing and loading of approximately 250-300 cubic feet of records from a Miami-based foundation for long haul transport to the Rockefeller Archive Center (RAC) in Sleepy Hollow, New York. The onsite work is scheduled for mid-April and expected to take approximately three days with two additional days of remote work. Throughout the project, the contract archivist will collaborate closely with another on-site archivist who will provide project oversight and supervise the contract archivist.  

    Key Responsibilities
    • Participate in virtual pre-move meetings with project stakeholders;
    • Conduct pre-move walkthrough and provide move preparation assistance at foundation headquarters in downtown Miami;
    • Assist with move of records, including oversight of pulling and prepping of material, and updating the pallet manifest during the move;
    • Supervise transport contractors as materials are palletized and loaded on truck;
    • Abide by all client and building management COVID-19 masking requirements and public health protocols.

    The contract archivist will physically handle and move some materials, although professional movers will handle most of the handling and packing of boxes.  

    Required Qualifications
    • MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification
    • Minimum of 2-4 years archives experience
    • Previous experience packing and moving archival collections
    • Strong communication, problem solving, and interpersonal skills
    • Positive attitude and ability to work collaboratively with a team and independently
    • Florida resident who lives in Miami or within commuting distance
    • Ability to lift/move boxes up to 40 pounds

    Compensation
    $28 - $32/hr based on experience and qualifications

    Contact Information
    To apply, please send a brief cover letter, resume, and contact information for two references to Sam Markham, smarkham@winthropgroup.com with the subject line “Contract Archivist – Miami.”


  • 02 Mar 2021 8:18 AM | Anonymous member (Administrator)

    The University of Miami Libraries seeks nominations and applications for a collaborative, innovative, service-oriented professional to serve as University Archivist (UA).  Reporting to the Associate Dean for Collection Strategies, the UA has curatorial responsibility for the official archival records and University focused collections of the University of Miami that make up the University Archives, the official institutional repository of records that document the history of the University of Miami.  The UA will develop and articulate a vision for the University Archives in the University’s 2nd century that accommodates new collection opportunities and formats while expanding documentation of under-represented groups in the campus community. The UA is the primary spokesperson for University history on behalf of University of Miami Libraries (UML).  The UA develops and implements public services related to the archives and the history of the University to provide access to the University Archives, including research and reference, instruction, and exhibition curation.  The UA develops collections through outreach to the University of Miami’s administration, faculty, and students, as well as with its Alumni communities.   In consultation with the Head of Manuscripts and Archives Management (MAM), the UA develops policies for acquisition, organization/processing, and access to University archival collections held by the Libraries. The UA advises University Administration, Schools, Colleges, Departments and Alumni communities on preservation and deposition of records and archives.  The UA will lead a signature project in developing the Libraries’ support for the University’s 2025 centennial observance.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    Performance

    • Administer all public services for the University Archives, including research, reference, instruction, website content, blog, reproduction guidelines and social media content, aligning service standards with those across the Libraries’ Distinctive Collections.
    • Provide a concierge archives research service to University Administration; liaise with University administrative units.
    • Engage administrative units across the University to educate and promote appropriate deposition of materials in the University Archives.  Solicits materials of historical value from student organizations.
    • In collaboration with staff in the Alumni Association, solicit archival materials from alumni organizations and individuals that will enhance the historical record of the University.
    • Serves as liaison to the University Records Management & Retention department which oversees records retention schedules and manages storage services.
    • In collaboration with Libraries Administration, contribute to fund raising, friend raising, and community outreach endeavors.
    • In consultation with the Chair of the Cuban Heritage Collection, Head of Special Collections, each head of the UML Branch Libraries, and subject liaison librarians, solicit faculty papers of enduring value.
    • Lead conception and preparation of exhibitions for the University Archives.
    • In consultation with the heads of Manuscripts and Archives Management and Preservation, develop policies for processing, accessing, and preserving materials held In the University Archives.
    • In consultation with the head of Manuscripts and Archives Management, develop and maintain archival processing guidelines and procedures for all analog formats.  Manuscripts and Archives Management is tasked with developing access, arrangement, and description for archival holdings including manuscript materials, and special formats such as maps, photographs, posters, and audiovisual materials.
    • In consultation with the head of Digital Production and the Associate Dean for Digital Strategies, develop and maintain archival processing guidelines, procedures and access procedures for all born digital formats.
    • In consultation with Manuscripts and Archives Management and UM Libraries Administration, determine processing priorities for University Archival collections. The University Archivist establishes the provenance and historical significance for the technical processing completed under the coordination of the Manuscripts and Archives Management Department.
    • Work with Libraries Administration and members of Access Services, Manuscripts and Archives Management, Preservation Strategies, and Digital Strategies to plan proper storage for the University’s records and archival collections.
    • Consult with UM Libraries Digital Production and Metadata and Discovery staff to coordinate the digitization of materials and develop metadata for digital reproduction of University Archives content added to the digitized collections.
    • Collaborate with Creative Services and Community Relations and Events staff to market University Archives collections and services.
    • Participate in outreach activities including orientations for students and researchers, events for donors and alumni, and presentations to large groups.
    • Establish effective interdepartmental relationships and communication with colleagues, administrators, students, faculty, and staff to increase effectiveness and to disseminate information.
    • Keep abreast of relevant literature for current awareness of trends, developments, and best practices in archival and library science, with particular emphasis on donor relations, policies, information technology, reference/instructional service, and collection management and development.

    Service

    • Network, collaborate, and actively participate in local, regional, national, or international organizations focused on archival and library practices.
    • Represent and promote the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.
    • Serve on/participate in University organizations, committees, task forces, and teams as appropriate.
    • Serve on library committees, task forces, and teams as appropriate. Standing member of Departmental Representatives and Library Leadership groups.
    • In pursuit of the Libraries’ and University’s strategic objectives, models the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork).


    QUALIFICATIONS:

    Knowledge, Skills, and Abilities - Required

    • Demonstrated successful public service experience, including research/reference services, presentations, and instruction.
    • Strong interpersonal skills.
    • Broad and effective communication skills.
    • Knowledge and experience in archival processing and arrangement.
    • Demonstrated familiarity with best practices for collecting, processing and providing access to born digital archives.
    • Experience in academic collection development.
    • Ability to work collaboratively and effectively with staff, faculty, and University administration.
    • Excellent organizational and time management skills.
    • Ability to work effectively with a culturally diverse population.
    • Knowledge and experience in the development of finding aids.

    Knowledge, Skills, and Abilities – Preferred

    • Successful work experience with university administrators and alumni.

    Credentials

    • ALA-accredited graduate degree in library science or a master’s degree from a program in archives management or public history required.
    •  Advanced degree in History or a related field, desired.

    Work Experience Requirements

    • Relevant experience in an academic or research library.
    • Minimum 3-5 years professional experience in an archive or special collections.

    Minimum starting salary $60,000

    Applications should be received by 31 March 2021

    Click here for more information and to apply.

  • 23 Feb 2021 4:56 PM | Anonymous member (Administrator)

    HERstory: Women in History Internship Fund
    In honor of Jeanne Edge Evans & Bickley Wilson

    The Women in History Intern will work with the Orange County Regional History Center (OCRHC) to uncover and bring visibility to the important roles and contributions of women throughout Central Florida’s history. The intern must possess a strong interest in seeking valuable museum experience and demonstrate an interest in researching diverse women’s history stories and museum studies. The History Center will work with each individual’s area of interest, but some projects may be guided by current staff priorities, preferences, and deadlines. This internship will offer a stipend of $2,400 to help defray the cost of living, transportation, etc. in Orlando, Florida, and will be paid bi-weekly based on hours contributed. Due to the ongoing pandemic, whether this internship is onsite or virtual will be discussed and decided with the candidate and in keeping with the History Center’s safety precautions at the time.

    Timeline: This internship takes place during select internship cycles—spring, summer, or fall. The anticipated length of this internship is 6 weeks to 3 months. This internship can be full-time or part-time with a minimum of 240 total hours required, with a 16-hour minimum per week falling between Mon-Fri, or, when the internship supervisor is available.

    Eligible for Academic Credit: OCRHC does not award credit, though interns may receive program or course credit for this experience only if approved by their educational institution. Interns are responsible for providing all documentation, requirements, and evaluation materials to their supervising curator at the beginning of the internship. OCRHC and staff reserve the right to refuse or terminate interns who do not meet the minimum requirements for the position at any point during the program which may result in incomplete course credits.

    Eligibility:
    • The OCRHC aims to help diversify the museum field by providing guided learning opportunities to individuals from varied economic, ethnic, cultural, social, and educational backgrounds. All gender identities are welcome to apply.
    • Must be interested in pursuing a museum, public history, history, public administration, education, or other related career
    • Have completed their junior year of undergraduate study, be a graduate student, or have recently graduated from a related degree program.

    Preferred Qualifications
    • Excellent written and verbal communication skills
    • Basic research skills
    • Proficiency in Microsoft Suite and working knowledge of Adobe Suite
    • Pursuing a museum career

    Apply by Providing:
    • A cover letter that clearly states how your skills/experience qualify you for the position, why you are interested, and how the internship fits into your academic and/or career goals.
    • Resume
    • A letter of recommendation from a former or current employer, professor, or advisor
    • A 3 page (or 3 page excerpt) writing sample.
    • An essay, in no more than 500 words, “If you could dream up any project to uncover women’s history, what would it be and why?” (This will not necessarily correspond with your potential project at The History Center.)

    Application packages are due by March 29, 2021, please send to Lesleyanne.Drake@ocfl.net

  • 05 Feb 2021 8:54 AM | Anonymous member

    Position # 45945153

    OPS Clerk – Archives Assistant

    Bureau of Archives and Records Management

    The State Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students, genealogists and others interested in Florida’s government, its people and the events that have shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email.

    Task

    Provide assistance to the Archives Reference staff.

    Assist with the transport and shelving of boxes.

    Duplicate archival records.

    Enter patron and use data into the Archives automated cataloging system.

    List or index records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel).

    Other related duties as assigned.

    Minimum Qualifications

    At least two years’ credit toward a bachelor's degree from an accredited college or university.

    Familiarity with desktop computer applications.

    Preferred Qualifications

    Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.

    Coursework in Florida history or government.

    Coursework, formal training or work experience in archives or records management.

    Understanding of Florida Public Records Law.

    KSAs

    Effective oral and written communications skills.

    Ability and willingness to lift and carry boxes weighing up to 40 pounds repeatedly on a daily basis.

    Ability and willingness to carry out routine duplicating tasks for many hours at a time.

    Strict attention to detail in organizing and performing assigned tasks.

    Discretion in maintaining confidentiality of information in records.

    Reliable attendance.

    Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, 9:00 a.m. to 1:00 p.m.

    Pay: $10.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Jacklyn Attaway at Jacklyn.Attaway@dos.myflorida.com. Application or resume must include all previous employment.

    CRIMINAL BACKGROUND CHECKS: 

    A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:

    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

    The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

    Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

    The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

    Application or resume must include all previous employment.


  • 11 Dec 2020 12:30 PM | Anonymous member

    The Wounded Warrior Project (WWP) Digital Media Archive Specialist provides ongoing support of Brandfolder, the digital asset management solution of WWP, by collecting and organizing WWP’s digital assets and making them available and accessible to the organization. The Digital Media Archive Specialist will be the lead for the organization's digital assets, including archiving, organizing and maintaining a digital library. This position will establish a centralized repository to streamline the process for accessing digital assets. The Digital Media Archive Specialist will manage an extensive portfolio of projects and provide relevant support to colleagues throughout the organization.

    Position Based in Jacksonville, FL

    $45,000 to $75,000, based on experience and Great Benefits. Salary + Bonus Potential + Excellent Benefits. Work-life balance is a priority.

    Responsibilities

    • Serve as the lead for the organization's digital asset management solutions
    • Create and manage a central repository for the organization's digital assets
    • Archive and organize photos and other assets for us by the entire organization
    • Provide support to colleagues on an ongoing basis to assist with their digital asset needs
    • Identify areas for improvement and establish solutions to improve the digital assets archiving process

    Qualifications

    • 2+ years of relevant work experience in digital archiving
    • Ability to manage a high volume of projects simultaneously
    • Familiarity with digital asset management solutions

    Knowledge, Skills Abilities

    • Demonstrated working understanding of Digital Access Management (DAM) solution services and processes.
    • Demonstrated understanding of media storage solutions.
    • Demonstrated understanding of media-related software especially,Adobe Creative Cloud.
    • Demonstrated ability to use different modules of integrated, library systems.
    • Demonstrated proficiency using Microsoft Office using MAC and Windows.
    • Demonstrated diligence in troubleshooting and problem solving.
    • Demonstrated ability to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment. Good organizational skills. Effectively prioritize tasks and requests and complete assignments and meets deadlines.
    • Good written and oral communication skills.
    • Good interpersonal skills with an ability to collaborate effectively with internal teammates and external resources.
    • High energy level. Self-starter. Ability to work independently to accomplish tasks and assignments.
    • Mission-driven, guided by core values, and a pleasure to work with.

    Education & Experience Requirements

    • Bachelor’s degree. Equivalent combination of education, experience, training, or certification may be considered in lieu of degree.
    • Two years of experience coordinating digitization projects.
    • Two years of experience working with digital archiving, multimedia, or in an audiovisual setting.
    • One year of experience maintaining relationships with vendors.

    Preferences

    • Bachelor’s degree in a digital media-related field.
    • Three years of experience working with Premiere Pro or similar software


    Equal opportunity employer.

    https://recruiterflow.com/bridgepointassociates/jobs/166


  • 08 Sep 2020 8:25 AM | Anonymous member (Administrator)

    The purpose of this position supports the implementation, management, assessment of discovery and repository tools for digital collections. The selected candidate will take a lead role in the creation, maintenance and stewardship of digital collections, including the digitization of special collections. This position will also provide strategies for effective management and preservation of library digital assets and will coordinate workflows and policies as they pertain to the libraries' digital program; provide technical expertise in the application of methods used to grow, develop and manage digital collections; identify grant opportunities and work collaboratively to create proposals in support of digital initiatives. Primary duties include but are not limited to: training and guidance of project participants as well as plan, coordinate, and oversee the basic digitization workflow; handling rare or fragile originals based on archival and preservation standards; scanning a variety of materials to archival specifications using image capture technologies, networks, computer hardware, and software; organizing, inspecting and ensuring quality of captured image files produced by others in the unit;  delivering files and related technical metadata to next stage of workflow. 

    Also, this position will assist and support the initiatives of the section, to expand access to and  promote the Libraries archives, manuscripts and its special collections at the Flagship locations. Our Flagship libraries have a rich collection documenting the anthropology, geology and archival history; it features manuscript writings and books, including first edition titles, limited printings autographed and rare publications, and the African American experience and the African Diaspora; the extensive collection of books, personal papers, organizational and institutional records supports research in education, literature, and community.

    Additionally, this position will lead responsibility and significant input into digital collections procedures related to managing, scanning and uploading documents to ContentDM, and other Library systems while ensuring full and accurate metadata for those objects.  Other responsibilities include but are not limited to, assisting with metadata creation using non-MARC metadata schema and standards, such as Dublin Core or DACS and assist in directing the work assignments of a team of metadata specialists and scanning technicians.  

    Salary: $46,325.34 - $73,935.06 Annually

    Location: Fort Lauderdale, FL

    Full information and to apply: https://www.governmentjobs.com/careers/broward/jobs/2746160/librarian-digital-initiatives


  • 01 Sep 2020 3:08 PM | Anonymous member (Administrator)

    Requirements: Bachelor’s degree in History, Art History, English, Library Science, Archival Science or related field. Certificate in Archives from accredited institution or a minimum of one year archiving experience.

    Closing Date: Wednesday, September 23, 2020

    Location: Miami-Dade Public Library System, Special Collections & Archives, Main Library, 101 West Flagler Street, Miami, Florida

    Recruitment Notes: This is a 58 hour bi-weekly, part-time position, hourly wage range $23-35.

    Job Opening Number: 60206


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