Call for Proposals for 2024 Annual Meeting

The 2024 Annual Meeting of the Society of Florida Archivists will take place in-person on May 14-16, 2024, at the Wyndham Deerfield Beach Resort in Deerfield Beach, FL.

Call for Proposals

The 2024 Annual Meeting Committee proudly presents this year’s theme:

Community Creates Opportunities

The Committee encourages proposals that address the conference’s main theme within some key aspects of archival practice such as:

  •  ‘Getting creative’ with unfinished projects. Tell us about the status of a major project you're working on and what remains to reach completion? What creative strategies have you tried or would you like to use to tackle it? Are there collaboration opportunities?
  • Legacy collections and backlogs. What work have we inherited, and how do we apply current practices and priorities to these legacies? What new opportunities await when reviving or expanding our collections?
  • How have practices evolved over time in the areas of collection development, description, discovery, access, etc.? Tell us what is working well for you in these arenas and what challenges you have encountered. Which of these domains would you like to become competent in as our practices evolve?
  • Opportunities for engagement, collaboration, and teaching and learning. How are we facilitating awareness of our collections? How are our efforts at promoting primary source literacy? How important is programming around collections to sustain an interest in the past?
  • How are we approaching new technologies and how are they affecting our work? Where are the pain points and where do you see opportunity on these new digital horizons?
  • Data literacy: are we viewing our collections as data points? To what extent are we deploying computational analysis tools? At the intersection of AI, archives, and history, what have we experimented with or used for beneficial results? 
  • With our varied work experiences, past and present, and our evolving knowledge of the field, what can we do differently in the future to improve archives for both practitioners and patrons? How can SFA help in this work?
  • On the 41st Anniversary of the Society of Florida Archivists’ founding, where has SFA been and where is it going? How has this organization’s establishment of networks and communication informed archival practices in Florida? What can we expect from SFA going forward?

The above list is merely a starting point for generating topics. The committee encourages first-time presenters and proposals that highlight institutional commitment to diversity, inclusion, equity, and accessibility.

Presentation Formats:

  • Individual papers: 10-15 minutes in length and typically combined into a 45-minute session followed by a comment-and-discussion period.
  • Papers in a complete panel session: 2 or 3 papers with a common theme and a chair/moderator, comprising a 45-minute session followed by a comment-and-discussion period.
  • Discussion-based panel sessions: Visual or media presentations (e.g., videos, films, physical items from collections) followed by group discussion. 1-3 presenters may comprise a single session. Session length must be mentioned in the proposal.
  • Lightning talks: Short individual talks (5-10 minutes) given in rapid succession, followed by a comment-and-discussion period.
  • Poster sessions: Visual displays of projects, activities, or applied or theoretical research, to be incorporated into a larger poster session.
  • Other formats: Hands-on demonstrations or other formats that encourage engagement and conversation.

Proposal Criteria:

Submissions should be simple narratives of no more than 300 words that explain the purpose of the session, the intended audience, and how the session will proceed. You need not name specific presenters, but a designated chair or moderator must be identified. Please include that individual’s contact information. Collaborative sessions are encouraged, but individuals with multiple presentations will be subject to the committee’s approval.

Preference will be given to session proposals that demonstrate the following characteristics:

  • Inclusion of geographically and demographically diverse perspectives and initiatives.
  • Potential impact on archives and records management practice.
  • Relevance of the topic to Society members and other interested attendees.
  • Interaction and engagement with session participants.

Presenters need not be SFA members, but are expected to arrange their own conference registration, travel, and accommodations.

Proposals are due by the end of the day Wednesday, January 17th, 2024.

Please submit your proposals through the Annual Meeting Proposal Submission Form, linked here:

If you have any questions or issues submitting, please contact Carolina Rocha (carolina.c.rocha AT

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