The SFA Board uses this blog to post news items and announcements of interest to members. Additionally, you may want to read current and past issues of The Florida Archivist.
  • 22 Sep 2017 9:09 AM | Krystal Thomas (Administrator)

    We here at SFA hope everyone and their institutions came through Irma with minor or no damage and that you and your families are also all safe. Working to get back into the swing of things across the state this week!

    From the State

    Gainesville: University of Florida's Architecture & Fine Arts Library was expanded this summer.

    From the Country

    Little Rock, AR: One of many states, Arkansas praised open access to public records...and then put a lot of exceptions on the laws to keep them public.

    San Marcos, TX: Country singer and songwriter Jerry Jeff Walker has donated his music archives to The Wittliff Collections at Texas State University.

    Chicago, IL: The Newberry opens collection of 30,000 French Revolution pamphlets to digital scholarship.

    From the World

    Paris, France: France's top constitutional authority says presidential archives on Rwanda should remain secret, thwarting a genocide researcher.

    Monrovia, Liberia: The National Archives of Liberia have been working to revitalize their agency.

    Canberra, Australia: A look at how a small team is unearthing the indigenous peoples' history at the National Library of Australia.

    Harrow, England, United Kingdom: Westminster University's Harrow campus in the United Kingdom has claimed to have created the world's first dedicated archive of men's fashion open to public.

    From the Blogosphere

    For those librarians recovering from Harvey and Irma, some advice from those who recovered from Hurricane Katrina

    Ask an Archivist Day is right around the corner! Are you participating?

  • 18 Sep 2017 11:24 AM | Krystal Thomas (Administrator)

    We here at SFA hope everyone (and their archives) came through Irma without too much damage and stress.

    If you are in need of assistance, remember the Society of American Archivists has a National Disaster Recovery Fund for Archives available. Visit their website for more information and stay safe as Florida continues to get back up and running.

  • 01 Sep 2017 9:44 AM | Hannah Davis (Administrator)

    Happy September, everyone, and happy new semester for all of you at academic institutions! The Summer 2017 newsletter is now available, so make sure to check it out. There is also an open call for papers to be included in the inaugural issue of the Society of Florida Archivists Journal (SFAJ). More information about the journal can be found in the newsletter.

    From the State
    Miami, FL: The Eastern Air Lines Archive has landed at University of Miami.

    From the Country
    Washington, DC: Alexander Hamilton papers are now available online.
    Houston, TX: Hip-hop group UGK's archives were destroyed in the Houston flood.

    From the Blogosphere
    I really enjoyed this article about the Pack Horse Library "book women," and I think you will, too!

    Millennials are big fans of libraries.

  • 21 Aug 2017 2:36 PM | Krystal Thomas (Administrator)

    The Conservation Center for Art & Historic Artifacts (CCAHA) is pleased to be leading the Regional Heritage Stewardship Program (RHSP), serving Alabama, Mississippi, and the Florida Panhandle. With a goal of creating working communities of practice among small organizations facing related challenges, RHSP offers a unique opportunity to increase collections care in individual institutions, as well as to meet and network with other collections care professionals in the region.

    CCAHA would like to announce the following upcoming opportunities:

    Preservation Needs Assessment Grant

    We are seeking applicants for our RHSP Preservation Needs Assessment Program. Through funding from the National Endowment for the Humanities (NEH), CCAHA is able to offer a limited number of completely subsidized preservation needs assessments (valued at over $5,500). A preservation needs assessment is a key first step in the process of caring for collections. In addition to pinpointing areas of concern, the preservation needs assessment is widely recognized as a valuable tool in fundraising. Many funders strongly recommend that potential applicants cite the findings of these assessments within their grant applications for conservation and preservation projects.

    Applications are due September 1st. Click here for more information, and to download the application.

    Questions or concerns about your Preservation Needs Assessment application? Join us for an online question and answer session on Thursday, October 24th at 2:00 pm EST. Click here to register.

    Introduction to Emergency Planning and Risk Assessment Free Webinar

    Date & Time: August 30, 2017 at 2:00pm EST

    One of the most important steps any cultural institution can take to safeguard its collections is to be prepared in the event of an emergency or disaster. This webinar will provide a “big picture” overview of emergency planning and preparedness. The terminology of emergency planning, the basic components of an emergency preparedness and response plan, and the importance of risk assessment will be covered. Click here to register!

    In Person Workshops

    Essential Policies and Procedures for Cultural Collections

    An institution’s collections care and business practices are defined by its written policies and procedures. Institutional memory is often lost through staff changes, but best practices are encoded in these important documents. This workshop will provide an overview of policy and planning documents that are essential for collections care, such as collections management policies, handling guidelines, and maintenance policies.

    Wednesday, October 25th, 2017, 9am – 4pm, the Goodwood Museum , Tallahassee, FL

    Monday, October 30th, 2017, 9am – 4pm, the DeSoto County Museum, Hernando, MS

    Risk Assessment for Cultural Institutions

    Before an institution can begin developing an emergency preparedness and response plan, it is important to understand just what kinds of risks its collections might face. A risk assessment identifies potential risks and outlines strategies that might mitigate damage in the event of an emergency or disaster. This workshop will offer tips for conducting these assessments on a site-wide level and for specific collections, as well as case studies of institutions that have dealt with disasters, and advice on forming relationships with first responders and other outside contacts who can help conduct risk assessments.

    Thursday, October 26th, 2017, 9am – 4pm, the Goodwood Museum , Tallahassee, FL

    Tuesday, October 31st, 2017, 9am – 4pm, the DeSoto County Museum, Hernando, MS

    Fees: $30 per day or $50 for both Workshops

    For more information and to register, please visit CCAHA’s program calendar here.

    Funding for RHSP is generously provided by the National Endowment for the Humanities.

    About CCAHA

    The Conservation Center for Art & Historic Artifacts (CCAHA) is a nonprofit conservation facility specializing in the treatment of works on paper, photographs, and books through conservation and state-of-the-art digital imaging services. Founded in 1977, CCAHA serves nonprofit cultural institutions, private individuals, and other collecting organizations. CCAHA's preservation services staff present educational programs, conduct preservation assessments, and develop emergency preparedness plans. CCAHA also offers fellowships, fundraising support, and disaster assistance.

  • 28 Jul 2017 8:55 AM | Hannah Davis (Administrator)

    Congratulations to State of Florida Archives and Records Management Bureau Chief Gerard Clark on his retirement, which was celebrated at a party in his honor on Monday, July 24th at the R.A. Gray Building, home of the State Archives of Florida. Gerard was the recent recipient of a lifetime achievement award presented to him at the Society of Florida Archivists annual meeting in St. Petersburg in May this year.

    Among his accomplishments in serving the archival profession for 38 years:

    - He played a key role in the acquisition and organization of many of the historical records that formed the core of the State Archives’ early collections.
    - He was an original SFA founder, charter member and one of its first presidents.
    - He served as coordinator of the State Historical Records Advisory Board and was instrumental in securing and      distributing grant funds to archives around Florida. 

    Gerard's passion for preserving, promoting, and making historical records accessible to the public has encouraged and inspired his staff, students and colleagues. We wish him well!

    From the State

    Cocoa, FL: The Brevard Museum of History and Natural Science will be featuring the traveling exhibition "Florida Before Statehood.

    From the Country

    Washington, DC: The National Archives have released thousands of records on the JFK assassination online. 

    From the World

    Minsk, Belarus: Look at this library. Just look at it.

  • 21 Jul 2017 11:51 AM | Hannah Davis (Administrator)

    From the State
    Tampa, FL: 1000 new historic photos of Tampa have been digitized as part of an ongoing project at the Hillsborough County Public Library Cooperative

    From the Country
    Chicago, IL: New Vivian Maier prints have been donated to the University of Chicago

    Stanford, CA: 2000+ audio cassettes from the Allen Ginsberg collection now streaming.

    College Station, TX: George R.R. Martin, author of Game of Thrones, has been depositing his papers at Texas A & M for the past 20 years. 

    From the Blogosphere

    There is a new exhibit on the Origins of Sound Recording available on the National Parks Service's website.

    Amidst concern that Soundcloud will shut down imminently, Archive Team has prepared to conduct a large scale backup of the site.

  • 14 Jul 2017 8:40 AM | Krystal Thomas (Administrator)

    Happy Friday all! Hope you're all having safe and productive summers. SFA is already busily working on next year's annual meeting. Stay tuned for an upcoming announcement on dates and location!

    Special note: The Smithsonian is looking for participants for the 2017 Archives Fair in October. Proposals are due by July 16th!

    From the State

    Bradenton: Hernando de Soto statue removed from South Florida Museum

    From the Country

    Provo, UT: A look at Special Collections at Brigham Young University.

    From the World

    Taipei, Taiwan: Taipei's National Palace Museum has placed 70,000 high-quality electronic images in a free-to-download archive so that online users can enjoy its exhibitions.

    Ottawa, Ontario, Canada: LAC is looking for its new home to last 500 years.

    Tokyo, Japan: More than a thousand books that demonstrate the Japanese government's strict censorship of materials in the first half of the 20th century are now available for public viewing as digital archives at the National Diet Library.

    Ottawa, Ontario, Canada: The Canadian Broadcast Museum Foundation is talking to federal officials about turning a mothballed NORAD complex into a secure repository for the country’s endangered audio-visual archive.

    From the Blogosphere

    In case you need a pick-me up on this Friday, the San Francisco Museum of Modern Art will text you!

  • 07 Jul 2017 9:21 AM | Hannah Davis (Administrator)

    Happy Friday! After lots of travel, I'm back in the saddle and ready to go with your weekly news update!

    From the Country

    New York, NY: Phone booths have been set up in Times Square where people can listen to oral histories.

    Tulsa, OK: Take a look at Bob Dylan's secret archives.

    Berkeley, CA: A group of students at UC Berkeley have created a digital archive documenting the City's history int he 1970s.

    Washington, DC: The Library of Congress is launching a Webcomics Web Archive.

  • 30 Jun 2017 8:18 AM | Krystal Thomas (Administrator)

    Engage… Explore… Enjoy !

    2017 Society of Georgia Archivists Annual Meeting

    Documenting the Present: Archival Conscience and Proactive Archives

    November 2-3, 2017
    Brasstown Valley Resort
    6321 U.S. 76
    Young Harris, GA 30582

    Nestled among the North Georgia Mountains, Brasstown Valley Resort & Spa is the premier North Georgia mountain destination that quietly redefines the typical mountain getaway. Enjoy exceptional accommodations against the backdrop of breathtaking Blue Ridge splendor, as you engage in SGA activities and network with your colleagues.

    Pre-conference Workshop Date: November 1, 2017
    Meeting Dates: November 2-3, 2017
    LocationBrasstown Valley Resort

    Venue Information

    Brasstown Valley Resort
    6321 U.S. 76
    Young Harris, GA 30582
    Rate: $169/night
    Resort Service Fee: $15/night (includes self-parking and other amenities)

    Resort registration is now open:

    • Follow the link above and click on the ‘check availability’ button at the bottom of the page.
    • enter arrival/departure dates and click on the ‘click here for special rates’ arrow box.
    • type in the GROUP code box: SOC1031 (SOC letters 1031 numbers).
    • click on green ‘check availability’ button -select room type and make reservation.

    2017 Annual Meeting Theme:

    Documenting the Present: Archival Conscience and Proactive Archives

    Documenting the Present reflects on the particular challenges archives face with contemporary material, and how archivists are preserving our present cultural environment for future generations.  How do we adapt and apply archival ethics and organizational concepts to new and emerging information and communication technology?  As advocates, how do we preserve our own work for future generations?

    Documenting the Present is a demanding issue in archives, and one with which we all grapple.  The 2017 Conference Program Committee asks that you share your personal and institutional approaches to current archi val procedures, and expound on the archival conscience in the face of changing technology, politics, and cultural values.

    Annual meeting Registration

    Early Bird Meeting Registration will open June 3, 2017 and run through Sept 15, 2017.

    • Member: $115
    • NON member: $140
    • Student: $80

    Additional guest tickets may be purchased for lunch buffet and the reception.

    • Lunch buffet and Reception package: $40
    • Lunch buffet only: $25
    • Reception only: $20

    Call for Proposals

    The 2017 SGA Program Committee seeks session proposals that highlight innovative research, applied projects, and collective insights which improve our understanding of the following key topics:

    • Practical tools and approaches for documenting the present, including contemporary materials in emerging formats, such as social media, and current traditional media practices
    • Nimble and creative funding strategies for nontraditional materials
    • Negotiating ethics, politics, and the role of archivists as advocates
    • Improving representation of under-documented groups via both external and internal inclusion and collaboration
    • Navigating the complexities of the private sphere as public record
    • Archival responsiveness to changing information and communication technology, including the use of global vendors and reliance on cloud storage.

    To submit a proposal, please use the form found here ( )

  • 16 Jun 2017 8:26 AM | Krystal Thomas (Administrator)
    Happy Friday everyone! Lot sof news from DC and London this week so enjoy!

    From the Country

    Washington, D.C.: The Library of Congress announced two new born-digital collections – the Webcomics Web Archive and the Web Cultures Web Archive.

    Springfield, IL: The Abraham Lincoln Presidential Library and Museum confirmed that the search for Lincoln documents is being suspended in Washington, D.C.

    Tempe, AZ: Arizona State University archivist makes Japanese Internment Camp Collection digitally accessible.

    Washington D.C.: An Illinois Representative introduced the Communications Over Various Feeds Electronically for Engagement (COVFEFE) Act which aims to amend the Presidential Records Act to make sure that social media posts, including deleted tweets, are archived and classified as "documentary material."

    Pittsburgh, PA: Taking care of the Charles “Teenie” Harris Archive at the Carnegie Museum of Art.

    Washington, D.C.:  The National Holocaust Museum seeks funds to preserve war diaries via Kickstarter. 

    From the World

    London, England, United Kingdom: A volunteer reflects on her experience in the archives of The Guardian.

    London, England, United Kingdom: British Film Institute launches major archive of films showing Britain at the seaside.

    London, England, United Kingdom: Michael Palin donates Monty Python's archive to British Library.

    From the Blogosphere

    The National Archives (NARA) shared its digital personas to help improve their digital presence for its researchers.

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