Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

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  • 04 Apr 2016 9:32 AM | Krystal Thomas (Administrator)

    TITLE: Library Intern REPORTS TO: Librarian

    CLASSIFICATION: Temporary; non-Exempt; Part-Time

    FUNDING: Position is funded through the Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant program. The position will last up to 180 hours during the summer months to start no earlier than May 16, 2016 and end no later than Aug 12, 2016.


    To assist the Librarian and Special Projects Library Assistant in the physical processing of materials, generation of EAD finding aids, and research on carillon related topics to fulfill the project goals of the CLIR funded “Cataloging the Vertical Files of the Anton Brees Carillon Library” project.


    • Substantial work towards a Bachelor or Masters degree in either Library Science, Archives, Carillon, or a related field of study. Recent graduates are also encouraged to apply.
    • Proficiency with the MS Office suite (Word, Excel, etc.) and the ability to learn new library software systems
    • Must be detail oriented
    • Research and database experience preferred
    • Ability to work effectively independently or as part of a team
    • Must have reliable transportation
    • Strong organizational skills desired
    • Excellent verbal and written communication, interpersonal and problem solving skills desired
    • Ability to manage multiple tasks, with excellent organizational and follow-up skills
    • Must have the ability to climb stairs


    • Assist staff and volunteers with the physical organization of materials.
    • Research and record historical, biographical, and technical information on relevant carillon related resources.
    • Work with the Special Projects Library Assistant on the generation of EAD Finding Aids.
    • Identify items in the collection than need special physical and/or cataloging processing.
    • Communicate with carillon and other related professionals about best practices.
    • Assist the Librarian and Special Projects Library Assistant in the preparation of reports to support the requirements of the granting agency.

    Bok Tower Gardens is centrally located between Tampa and Orlando among rolling hills of citrus. Dedicated in 1929, the National Historic Landmark and Olmsted designed gardens was planned as a bird sanctuary and meditative garden surrounding an art deco and neo-Gothic 205 foot carillon tower of pink marble and tan coquina stone. The 60-bell carillon and its facilities is the finest in the world.

    Bok Tower Gardens is an Equal Opportunity employer and a Drug-Free Workplace.

    Application Process:
    Email, fax or mail cover letter and resume to:

    Human Resources
    Fax: 863-676-6770
    Bok Tower Gardens 1151 Tower Blvd. Lake Wales, FL 33853

    Applications are due by April 30, 2016. 

  • 15 Feb 2016 12:05 PM | Krystal Thomas (Administrator)

    Position Summary:

    The Revs Institute for Automotive Research, Inc. seeks an experienced and team oriented Special Collections Librarian to coordinate the administration and operation of the Institute’s special collections. The Special Collections Librarian will ensure that the collections are maintained according to current library standards and archival practices. The position requires services to visiting scholars, students, researchers, and historians, as well as responding to inquiries from outside sources via electronic media, and maintains a supervisory role of six supporting library staff, volunteers and student interns. Activities to include, but not limited to, research services, reference and instructional activities publications, preservation of materials, archival processing, cataloguing and metadata processing. Additionally, s/he assists with the development of short and long range plans of the special collections, to include future digitization efforts. The Special Collections Librarian reports to and works closely with the Vice President of The Revs Institute who oversees the operations of the library and related auto museum collection.


    • Supervising the recruitment, training and performance management of library staff; contributing to the development of policies and procedures; representing the library and archive to visiting historians, researchers, faculty, staff and the auto history community.
    • Coordinating outreach and engagement initiatives for the special collections, to include, but not limited to, providing reference, research and instructional assistance.
    • Coordinating the production of select print and electronic publications directly related to special collections, and the Institute’s overall mission.
    • Planning, managing and implementing library policy, including creating and monitoring budget.
    • Select /Recommend new collection materials for the library
    • Assist in analyzing possible acquisitions of automotive collections
    • Assist in content development and creative process for Institute’s website and other social media outlets.
    • Ensures the preservation needs are maintained, and that provenance records and archival organization needs are met.

    Minimum Qualifications:

    • An MLS /MLIS from an ALA accredited institution, or equivalent work experience
    • Minimum of 3-5 years’ relevant experience in special collections or archives in a research library.
    • Experience being responsible for the recruitment, training and performance management of staff.
    • Experience attending to budget matters related to department operations and management.
    • Demonstrated experience in providing effective research assistance to visitors and in electronic requests.
    • Evidence of the ability to participate in professional organizations, and to be engaged in research and scholarship as required.
    • Experience in handling of rare books, and of proper archival practices.
    • Exceptional research skills utilizing all facets of digital, print and related media.
    • Good understanding of proper cataloguing and metadata methods.
    • Understanding of digital collections, the use of online databases, and facility in using common software packages (Excel, PowerPoint, Word, Photoshop)
    • Excellent verbal and written communication skills
    • Excellent attention to detail

    Preferred Qualifications:

    • Excellent understanding and knowledge of automobile history.
    • Successful completion of the Academy of Certified Archivists program.13926
    • Evidence of successful collaborative initiatives.
    • Experience supervising of student interns and volunteers.
    • Familiarity with digitization projects and formats, and related metadata frameworks.
    • Experience in production/editing of published materials and creation of website content related to the institution.

    For more information, click here.

  • 15 Feb 2016 12:02 PM | Krystal Thomas (Administrator)

    Job Summary

    Assist in the daily oversight and preservation of the museum's permanent collection. This position reports to the chief registrar and will be involved in the full range of registration and collections management activities. Responsibilities include the care and handling of object collections, contributing to cataloging and collections documentation, and providing exhibition installation support as needed. Utilizies best museum practices in cataloguing a wide variety of fine and decorative art objects.

    Assist with the full range of routine registration and collections management activities, including but not limited to processing/cataloging, integrated pest management, environmental monitoring and object condition reporting.

    Assist in the care, handling, packing/unpacking and moving of furniture, decorative arts, fine art, textiles, two-dimensional and three-dimensional objects. Assist with shipping and receipt of crates.

    Aid in the maintenance of and updates to physical and electronic object records; assist with the cataloging and documentation of incoming acquisitions and collections backlog.

    Work closely with the staff photographer to handle objects for digital photography.

    Participate in rolling inventory of the permanent collection; update object records in the collection management database accordingly, document and track physical location of objects in storage and offsite locations.

    Minimum Qualifications

    • Bachelor's degree in related discipline.

    Desired Qualifications

    • Minimum 3 years' experience handling museum collections.
    • Knowledge of professional museum quality art preparation techniques, principals and best practices ; knowledge of accepted museum collection management practices.
    • Technically literate, with experience in data entry and office software (Microsoft word, excel).
    • Experience working with diverse collections and materials; specific experience with works on paper, fine art, furniture, textiles, decorative arts relevant to The Wolfsonian's holdings is an advantage.
    • Experience with cataloging, inventory, and pest management
    • Experience with art handling, packing, crating, preparing objects for storage and exhibition (including removing mats and frames, making storage mounts), location tracking, and local transport of objects to/from storage facility

    For full description or to apply, see FIU's job site.

  • 02 Feb 2016 3:31 PM | Krystal Thomas (Administrator)

    A Legal Technology Manager job in Tampa, FL is now available!  This is a great opportunity in the Research and Information Services group of a well-respected international law firm located in Tampa.  This position offers a great working environment in a beautiful location. 

    Roles and Responsibilities for the Legal Technology Manager Job:

    • Ensures all key library systems and databases are managed effectively and fully leveraged
    • Participates in the overall strategic planning activities of the R&IS group
    • Serves as project manager for key projects within the department
    • Ensures all technical issues are tracked and resolved fully and expediently
    • Develops Requests for Proposals, functional requirements, evaluates vendor solutions and negotiates service level agreements for new technology projects
    • Performs other duties as assigned


    • Seven plus (7+) years of law firm library experience
    • Proficiency in legal research platforms
    • Experience in legal technology, specifically library information systems and reference/request tracking systems and knowledge management platforms
    • Proficiency in Quest, Research Monitor and Sydney Plus is preferred
    • Management experience is preferred
    • Excellent verbal and written communication skills
    • Superior attention to detail and accuracy
    • Keen ability to prioritize and meet deadlines

    If you’d like to be considered for this contract to hire Legal Technology Manager job in Tampa, FL, submit your resume today below or email it in Word.doc format to Please visit the Special Counsel website at to review all current career opportunities!

  • 22 Jan 2016 2:27 PM | Krystal Thomas (Administrator)

    Job Summary

    The Director of Digital Services manages, promotes, and consults on Digital Services and Digitization efforts within SEFLIN Libraries; guides planning, implementation, and evaluation of digital services projects; guides planning, implementation, and evaluation of the cooperative digitization and preservation efforts; guides office social media and communications; and writes grant applications and reports pertaining to SEFLIN technology- based services.


    • Develops, writes grant applications and reports pertaining to SEFLIN digital services
    • Plans innovative digital strategy services activities based on evaluation results and member needs to include in SEFLIN’s grant applications
    • Conducts and evaluates an annual regional digital strategies needs assessment
    • Manages grant contracts, activities, expenditures, and evaluations (including statistics, surveys, and narrative reports)
    • Manages, promotes, and consults on Digital Services and Strategies.
    • Consults with libraries to develop a Digital Strategy
    • Consults with libraries to increase their visibility through an active social media presence
    • Consults with libraries to assess and enhance their web presence and virtual library services
    • Assesses the need and develops opportunities for training in digital services planning
    • Works with the Executive Director and digitization experts to support the growth of regional digitization and preservation efforts.
    • Develops on-site training, site visits, and consulting to develop local plans and strategy for developing digital collections with accessible metadata to be harvested for aggregation in Florida’s digital hub/portal.
    • Develops and supports a network of libraries, archives, museums, and historical agencies to build a Southeast Florida digital collections directory and identify organizations and people to serve as resources for those getting started with digital programs.
    • Works with Bureau of Library Development staff to make sure the directory and expertise resources are collected in a format compatible for adding to statewide data.
    • Enhances SEFLIN web presence by modeling the use of social media and e-communications.
    • Increases visibility of SEFLIN activities through an active social media presence.
    • Collects news and items for SEFLIN’s monthly newsletter
    • Writes and distributes marketing and advocacy messages on behalf of SEFLIN
    • Maintains SEFLIN Meeting Room Event Display
    • Supports the region and the state’s libraries’ advocacy efforts.
    • Develops templates and messages for showcasing library services
    • Supports the use of social media for library advocacy
    • Supports SEFLIN member services as assigned

    Minimum Experience

    • Master of Library and Information Science from an ALA accredited program
    • 5 years of experience, including 2 years directing digital and/or digitization related projects

    Knowledge, Experience and Skills

    • Demonstrated experience in managing digital projects and services is required
    • Experience with Social Media development, maintenance, and improvement
    • Experience in developing and managing strategic communication plans.
    • Knowledge of current trends in digitization and preservation of library collections.
    • Previous experience in managing and producing a library e-communication plan
    • Demonstrated skills for innovative thinking and creativity in planning, implementing, and evaluating services is required
    • Demonstrated excellence in office productivity computer skills including intermediate level proficiencies in Microsoft Office applications as well as web editing and data management .
    • Experience in using graphic design with Adobe Photoshop, Connect, Captivate, etc. for using graphic design and establishing organizational identity is preferred
    • Experience in working with multi-type library consortia and experience with developing collaborative services is preferred.
    • Demonstrated excellent interpersonal, written, and oral skills is required

    To apply, send CV and cover letter to:

    Jennifer S Pratt, MLS
    Executive Director
    Office 452 |Wimberly Library | FAU | 777 Glades Road | Boca Raton, FL 33431
    P: 877-733-5460 X 229 | D: 561-208-0984 X 229| F: 561-208-0995 |E:

  • 21 Jan 2016 12:21 PM | Krystal Thomas (Administrator)

    The John and Mable Ringling Museum of Art has various summer internships posted. See here for more information.

  • 21 Jan 2016 12:20 PM | Krystal Thomas (Administrator)

    The Harry P. Weber University Archives at Evans Library, Florida Institute of Technology, is seeking a 2016 summer intern. Internship start and end dates are flexible. A minimum of 10 hours a week is required, during the work week (M-F, 8am-5pm). This internship is unpaid, but may be used for course credit.

    This position involves processing archival collections with both physical and digital components. Activities include creating inventories, rehousing materials, arranging collections, providing descriptions, and creating finding aids. Interns will also add their completed finding aid to ArchivesSpace and digitize selected materials with accompanying metadata.


    • Willingness to learn new programs, methods, and skill sets
    • Able to work independently
    • Experience using basic hardware: computers, printers, copiers, and scanners
    • Strong research and writing skills
    • High levels of responsibility and attention to detail
    • Must be able to work in the presence of dust
    • Knowledge of the following is helpful, but not required:
    • Familiarity with archival arrangement and description
    • Familiarity with descriptive metadata schemas
    • Experience with Adobe Pro, Photoshop, and Microsoft Office
    • Experience with audiovisual materials, both analog and digital
    • Experience working with or handling fragile materials

    If interested, please send a short statement of interest and current CV to

  • 21 Jan 2016 12:19 PM | Krystal Thomas (Administrator)


    Metadata Librarian (search extended)

    Roux Library and the McKay Archives Center at Florida Southern College seek an enthusiastic, innovative, technologically savvy Metadata Librarian who will have responsibility for planning and coordinating all aspects of the cataloging and classification of library and archives materials, including management and maintenance of bibliographic holdings locally and in OCLC. This is a full-time, twelve-month non-tenure track faculty appointment at the rank of Librarian. Salary is commensurate with experience and benefits are competitive. Applications received by January 29, 2016 will be given preference and consideration of applicants will continue until the position is filled. The target start date is March 14, 2016.


    The Metadata Librarian reports to the Director of the Library, supervises one library assistant, and co-supervises several student assistants. The Librarian performs original and copy cataloging of a wide variety of materials in diverse formats (including serials and e-resources), and collaborates with library colleagues to create and implement best practices for the creation and maintenance of digital collections and to catalog and assign metadata to digital materials. The Librarian leads the DDC to LCC reclassification project, creates and runs reports for accreditation and other purposes, co-manages the Florida Southern College Digital Repository, is a liaison to college faculty and to the Innovative Users Group, serves on faculty committees, attends faculty meetings and other required functions, maintains superlative relationships with library and archives stakeholders, participates in the library’s scheduled public services weekend staff rotation, and performs other duties as assigned.



    A master’s degree in library or information science from an ALA-accredited library school with an emphasis on cataloging and/or metadata is required; as is a demonstrated familiarity with current theory, practice, and trends in library and information services; and one to two years of successful professional experience. The successful candidate will have experience using bibliographic utilities including OCLC Connexion, integrated library systems (Innovative Interface’s Millennium or Sierra preferred), and CONTENTdm; knowledge of cataloging and metadata standards and schema such as MARC, RDA, XML, EAD, Dublin Core, LCSH, AACR2, and ANSCR; will evince strong analytical, verbal, written, and interpersonal communication skills; and will have prior work experience in an academic institution.


    NACO/SACO training will be beneficial, as will be the ability to handle project planning and management and supervisory experience in a college library setting. The Metadata Librarian will be skilled in engaged learning, the use of instructional technology, and should be a college-wide citizen skilled in effective committee work and other activities supportive of the college at large.

    The College

    Founded in 1883, Florida Southern College is the oldest private comprehensive college in Florida. The College maintains its commitment to academic excellence through 52 undergraduate programs and distinctive graduate programs in business administration, education, and nursing. Florida Southern has a 13:1 student-to-faculty ratio; is an award-winning national leader in engaged learning; and boasts 28 NCAA Division II national championships. It is ranked the No. 5 Regional College in the South by U.S. News and World Report; named a Top Baccalaureate College by Washington Monthly; and included in The Princeton Review’s 379 Best Colleges, The Fiske Guide to Colleges 2015, and Forbes magazine’s America’s Top Colleges Guide. The College is committed to the development of the whole student through vibrant student life programs that prepare graduates to make a positive, consequential effect on society. Nestled by scenic Lake Hollingsworth, the College is conveniently located within an hour’s drive of both Orlando and Tampa. FSC is home to the world’s largest single-site collection of Frank Lloyd Wright architecture and was designated a National Historic Landmark in 2012. Named the “Most Beautiful Campus in the Nation” for two consecutive years by The Princeton Review and one of the nation’s “Ten College Campuses with the Best Architecture” by Architectural Digest, Florida Southern is an internationally-recognized place of beauty and academic excellence.

    To Apply

    To apply for the position of Metadata Librarian submit a letter of application indicating how your qualifications meet the requirements of the position, a complete curriculum vitae, contact information for three professional references, and a completed Employment Application and Disclosure form through the following page:

    To be considered, an applicant must be a U.S. citizen or have legal authorization to work in the United States. The type of legal work authorization must be indicated on the employment application when the applicant is not a U.S. citizen and qualifies for U.S. employment.

    Florida Southern College has a strong commitment to the principles of equal employment opportunity. The college recruits, hires, trains, transfers, promotes and compensates individuals and makes all personnel decisions without regard to race, color, religion, age, sex, sexual orientation, national origin or ancestry, marital status, veteran status, or physical or mental disability unrelated to an individual’s ability to perform the job, in accordance with applicable law.

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