Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

  • 06 Apr 2017 8:38 AM | Krystal Thomas (Administrator)


    Provides various technical skills and experience related to memorabilia/artifact collection documentation for one of the largest private movie, pop-culture, and music memorabilia collections in the world.


    • Completes necessary documentation associated with memorabilia collections and related activities including loans, gifts, and condition reports.
    • Uses a collection database system including file creation and data entry.
    • Uses collections management database software to track object locations and movement.
    • Uses a barcoding system.
    • Performs basic collection photography, image naming according to standard collection documentation protocols.
    • Assist with layout and design of memorabilia displays.
    • Performs highly organized and detailed focused work.
    • Takes initiative and ask questions.
    • Communicates clearly and uses interpersonal skills to facilitate workflow.
    • Works independently and in a team setting.
    • Performs other incidental and related duties as required and assigned.

    POSITION QUALIFICATIONS Competency Statement(s) * Problem Solving- Identifies root cause(s) and recognizes/resolves routine problems within a defined scope; duties and tasks standardized. * Decision Making- Work is generally performed according to standard procedures and/or detailed oral or written instructions; when decisions are required, they are made within the department. * Attributes/skills: -Customer service-ability to respond to client's needs or concerns -Judgment- ability and willingness to make decisions which can be reasoned and supported * Job specific attributes/skills: -Analytical and detail-oriented -Oral communications skills


    Education :

    BA in history, museum studies, public history or equivalent +1 year relevant experience working in museum or archives setting.


    Experience with Filemaker software (or other museum/archives collections database) and creation of catalog records preferred

    Related experience/knowledge in the area of museum/archives registration and record keeping principles and practices, preventative conservation, artifact handling and packing, and condition reporting * Valid Driver's license

    Job Type: Full-time

    To Apply, visit the job posting

  • 27 Mar 2017 8:12 AM | Krystal Thomas (Administrator)

    POSITION: Myers-Briggs Project Coordinator - Library Associate 2

    REPORTS TO: Manager, UF Institutional Repository and Theses and Dissertations Program

    SALARY: $38,378 annually. Actual salary will reflect selected professional’s experience and credentials

    JOB NO: 501788

    DEADLINE DATE: April 12, 2017

    ATTENTION: This is a time-limited appointment with an anticipated duration of 3 years. The position may be extended depending on funding.

    Also please be aware this position is not located on the main campus. The job location for this position is at: 4040 NE 49th Avenue (RTS – Job Corps Route 24).


    The Myers-Briggs Collection Project Manager is a time limited position in the Digital Production Services Department. The primary role and responsibilities of this position are to provide the day?to?day project management, and metadata creation for the digitization of the Isabel Briggs Myers Papers collection. The extensive collection contains Correspondence, research materials, notebooks, project data, memorabilia, diaries, publications pertaining to the life and work of Isabel Briggs Meyers. The Myers-Briggs Project Manager reports directly to the Digital Production Manager and works in close cooperation with curators in the Special and Area Studies Department, as well as representatives from the Center for Application of Psychological Type (CAPT), the Project Coordinator oversees the digitization of the content, schedules meetings and records minutes; compiles reports and statistical information; and prepares project documentation. This position is also responsible for providing quality control and creating descriptive metadata for the digitized materials, adhering to standards-based metadata schemas and department determined vocabularies.


    • Creates and enhances descriptive metadata
    • Reviews incoming collection materials based on established, criteria developed with CAPT, to ensure non-public materials are correctly identified and go into the correct workflow;
    • Creates minimal metadata for non-public materials based on finding aid and agreed upon levels of description;
    • Creates robust descriptive metadata based on the finding aid and following agreed upon templates;
    • Assign descriptive terms (subject headings) using agreed upon controlled vocabulary (i.e., FAST, JSTOR);
    • Creates structural metadata and updates descriptive metadata for digital packages;Oversees digitization process and provides quality control for records
    • Learns the digitization process well enough to provide training and assistance to OPS employee and serves as a backup when necessary;
    • Provides feedback to the OPS employee regarding the quality of the digitized images;
    • Provides quality control for all MB content ingested into UFDC
    • Coordinates with the Digital Production Manager to ensure availability of equipment;
    • Ensures new UF Digital Collections records are assigned a rights management statement, the proper aggregations code(s), wordmark(s), source institution code and holding institution code;
    • Consults with the Conservator and the appropriate curator/owner to determine physical repairs and treatments in advance of, during and after digitization;

    Project Management:

    • Responsible for receiving, tracking and returning materials that are digitized for the project;
    • Manages project technician (OPS) and coordinates project workflows;
    • Maintains open communication with CAPT liaisons, providing updates regularly and as requested;
    • Coordinates flow of content review with CAPT liaisons to maintain project flow;
    • Monitors project status and tracks OPS hours to provide an accurate weekly report to the Production Manager to be used for verifying the project budget;
    • Transfers digitized images to hard drive and ensures delivery of materials-both digital and physical to CAPT on a to-be-determined schedule;
    • Ensures non-public materials are handled in the correct manner and described at the appropriate level;
    • Professional development and other duties as assigned
    • Maintains a course of relevant professional development and serves on committees as appointed
    • Performs other duties as assigned.



    Bachelor’s degree and four years of related library experience; or a Master’s degree and two years of related library experience; or an equivalent combination of experience, training and/or education.


    • Experience with and a solid understanding of digitization and digitization projects
    • Experience describing archival collections for the online environment
    • Supervisory experience
    • Strong verbal and written communication skills
    • Experience with standards-based metadata schemas (non-MARC and MARC) and principles governing standards in digital libraries.
    • Strong interpersonal, organizational, and communication skills, the ability to work collaboratively with a variety of people;
    • Ability to maintain high production levels, think creatively, learn quickly, and work independently;
    • Knowledge of digital reprographic practices and techniques employed with archival and library materials, or knowledge of and experience with digital photographic processing techniques. Familiarity with high-speed scanners, Copibook scanners, flatbed scanning techniques; and associated software;
    • Basic computer skills and experience with Microsoft Word, Excel and Outlook.
    • Flexibility and willingness to shift priorities according to current needs.

    The University of Florida

    The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF was ranked 9th among public universities in Forbes’ “America’s Best Employers 2015. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at


    The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries; six are in the system known as the George A. Smathers Libraries at the University of Florida. The libraries hold over 5,800,000 print volumes, 8,100,000 microfilms, 630,000 e-books, 121,016 full-text electronic journals, 889 electronic databases, 1,300,000 documents and 766,000 maps and images. The libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Children’s Literature, and Maps and Imagery Collections. The Smathers Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. The organizational chart is available at


    The Digital Library Center (DLC) is among the largest capacity digitization facilities in the southeastern United States. The DLC develops, manages, and publishes digital content from curatorial collections, in support of academic programs, organizes conversion and ingest capabilities, facilitates awareness and coordinates instruction in scholarly use and development of digital technologies and their application to collection and publishing services.

    The University of Florida Digital Collection (UFDC) is the set of digital collections hosted by UF, including the Digital Library of the Caribbean and the Caribbean Newspaper Digital Library (both are international collaboratives) as well as the State-wide Florida Digital Newspaper Library. For more information about the DLC and the UFDC, please visit


    Gainesville, Florida and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2015, Gainesville was named the “Best Midsize College City in America” by WalletHub and ranked no. 7 on’s “Top 10 College Towns”. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all of the reasons for calling Greater Gainesville your next home. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.


    Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at

    Application Process

    The University of Florida is an Affirmative Action, Equal Opportunity Employer and encourages applications from women and minority group members. We are dedicated to the goal of building a culturally diverse and pluralistic environment; we strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and veterans. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

    If you are interested in this position please apply online at

    For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.

  • 21 Mar 2017 9:59 AM | Krystal Thomas (Administrator)

    The University of Miami Libraries seeks nominations and applications for a creative, innovative professional to serve as leader for preservation. Under the direction of the Associate Dean for Collection Strategies, the Head of Preservation Strategies is responsible for the operation and further development of a comprehensive preservation program for the UM Libraries. The Head of Preservation Strategies will oversee and coordinate all preservation/conservation efforts, including the management of general collection care activities, the conservation lab and services, disaster/emergency planning and recovery, environmental monitoring, integrated pest management, education and outreach efforts, and exhibition and digitization support activities. The incumbent collaborates in digital collection preservation activities; the incumbent will also be a team member on a four-year Mellon grant which brings together the University’s Libraries and Art Museum to explore opportunities for collaboration in service to the academic community.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


    • Provides leadership and direction for a comprehensive preservation program, including defining needs, establishing goals, objectives, and plans, and managing budget allocations in support of preservation activities;
    • Supervises, evaluates, develops and mentors a Conservator, technical staff, graduate fellows and student assistants
    • Identifies potential grant resources; in collaboration with the Libraries Administration, develops grant proposals for library preservation and conservation projects
    • Collaborates with the Associate Dean for Collection Strategies, subject liaisons, and special collections curators and archivists to develop preservation plans for all collections and set preservation/conservation priorities
    • In close collaboration with the Conservator, oversees traditional print conservation services. Provides administrative oversight and support for operations focused on the conservation, exhibition, digitization, and overall preservation of materials from special and general collections based on current archival and conservation practices
    • Coordinates preservation assessment surveys of the collection; maintains statistics, and compiles narrative and statistical reports as needed
    • Coordinates staff and user education training program for proper materials handling for both special and general collections.
    • In collaboration with the Head of Digital Production and the Heads of distinctive collection units, provides support for assessment, stabilization of collections selected for digitization, and logistics for outsourcing
    • Collaborates with Digital Strategies and Web and Application Development staff supporting digital preservation on management planning for all phases of the life cycle of the Libraries’ digital assets, to preserve and provide long-term access to them
    • Monitors environmental conditions of collections and exhibit areas and works with Facilities to resolve any pest issues
    • Manages the Libraries disaster response plan for collections and electronic resources, coordinates recovery efforts, and develops training programs for library response teams.
    • Other duties may be assigned.


    • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding preservation issues.
    • Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations, as appropriate.
    • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.



    • Master’s degree from an ALA accredited program or foreign equivalent; a relevant master’s degree with experience in preservation will also be considered
    • Minimum 2 years of experience in a preservation or conservation program
    • Training in library collection preservation. Knowledge of the treatment of print library materials and comprehensive knowledge of preservation practices, issues, and emerging trends.
    • Demonstrated knowledge of the life cycle management of digital assets; an understanding of issues related to digital formats, media, and migration, along with an aptitude for quickly mastering technical topics.
    • Successful administrative, budget management and supervisory experience.
    • Strong leadership skills and ability to work independently, collaboratively, and in teams within the Library and University.
    • Demonstrated effective oral, written, and interpersonal communication skills.
    • Demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population.
    • Demonstrated project management, organizational, analytical, and problem solving skills.
    • Evidence of continued professional development, involvement, and contribution.


    • Experience with preservation of digital resources.
    • Knowledge or experience in non-print media preservation, with an emphasis on photographic materials.
    • Experience planning and managing grant-funded projects.

    UNIVERSITY: The University of Miami ( is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is a privately supported, non-sectarian institution comprising eleven degree granting schools and colleges. The University is located in Miami, Florida, with three locations throughout the subtropical region: Coral Gables (a 260- acre campus serving as home to nine of the University’s eleven degree granting schools and colleges); downtown Miami (Miller School of Medicine and UHealth); and Virginia Key (Rosenstiel School of Marine and Atmospheric Science). The University is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. The University is committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through commitment to the values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT), the University strives to create an environment where everyone contributes in making UM a great place to work. By 2025, the University’s goal is to reach its greatest aspirations through realizing four defining visions with eight major initiatives. For more information, please visit the University of Miami’s “Roadmap to Our New Century” at

    THE LIBRARY: The University of Miami Libraries ( rank among the top 50 research libraries in North America with a collection of 3.75 million volumes and 104,330 current serials titles, including 102,726 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 10,849 undergraduates, 5,952 graduate students, and 14,746 full and part time faculty and staff. Excluding the independent libraries, the University Libraries employ 66 professional and 72 support staff and are a member of ARL, ASERL, CLIR, CRL, DLF, NERL, OCLC Research Library Partners, SEFLIN, IFLA, IATUL, HathiTrust, APTrust, SEFLIN and Lyrasis.

    SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant or Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:

    APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to: e-mail:

    The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural background.

  • 07 Mar 2017 1:05 PM | Krystal Thomas (Administrator)

    Hours of Work: Flexible between 8:00 am to 5:00 pm, 24 hours a week mandatory, Monday-Friday
    Date Available: February 2017
    Rate of Pay: $10.00 per hour


    The Revs Institute, a 501c3 not-for-profit educational foundation, based in Naples, FL, is the premier destination to study and explore one of the largest archives of automotive history ever preserved for scholars and connoisseurs alike. The Library and Archives document the evolution of automobile design and the industry's influence on modern culture. The collection consists of nearly two million items, and includes photographs, artifacts, books, journals, paper archives, promotional material, and more. In coordination with third-party vendors and the Stanford University Libraries, The Revs Institute makes the photographic collections accessible by building an online digital library.

    Position Summary

    The Revs Institute seeks a Digital Project Intern to help coordinate the accessioning, processing, and reference services to one of the world’s largest automotive history collections.

    We are currently digitizing images from the collection for inclusion in an online database. Under the supervision of the Digital Library Coordinator, the Digital Project Intern will clean, prepare, organize and inventory negatives and prints or other materials prior to scanning. The assistant may also be asked to assist in preparing or editing metadata for the individual images once they have been scanned.

    • Assist in the classification of photographic slides and negatives or other materials from the history of automobile racing;
    • Verify and cross-check metadata;
    • Assist in creating consistent metadata records;
    • Ensure consistent filing and labeling, apply preservation criteria to individual assets;
    • Make recommendations for publishing photos on social media and web;
    • Assist with other related tasks as needed.

    Required Qualifications

    • Ability to work according to an established schedule and meet deadlines
    • Minimum of one semester or summer commitment required
    • Experience working with Microsoft Excel
    • Computer literacy
    • Dependable
    • Excellent organizational skills and attention to detail
    • A strong sense of teamwork and collaboration
    • Ability to lift and move boxes up to 40 pounds

    Education and Experience Requirements

    • The Digital Project Internship is open to students in graduate and undergraduate programs. Junior or senior class university standing towards a Bachelor's degree required in the humanities, history, or a field related to automotive history and/or technology is required.
    • Students that have graduated from an undergraduate or graduate program within 6 months of applying are eligible for the internship. Previous internship(s) and/or professional work experience preferred. Strong research and writing skills, and an ability to work independently are needed.
    • Interest and understanding of historical methods, research or museum/archival studies
    • A background check and drug test are mandatory for the internship.

    Interested applicants, please submit resume and cover letter by APRIL 28, 2017 to: Mark Vargas at

  • 07 Mar 2017 1:02 PM | Krystal Thomas (Administrator)

    Hours of Work: Flexible between 8:00 am to 5:00 pm, 24 hours a week mandatory, Monday-Friday
    Date Available: February 2017
    Rate of Pay: $10.00 per hour


    The Revs Institute, a 501c3 not-for-profit educational foundation, based in Naples, FL, is the premier destination to study and explore one of the largest archives of automotive history ever preserved for scholars and connoisseurs alike. The Library and Archives document the evolution of automobile design and the industry's influence on modern culture. The collection consists of nearly two million items, and includes photographs, artifacts, books, journals, paper archives, promotional material, and more. In coordination with third-party vendors and the Stanford University Libraries, The Revs Institute makes the photographic collections accessible by building an online digital library.

    Position Summary

    The Revs Institute seeks a Special Collections Intern to help coordinate the accessioning, processing, and reference services to one of the world’s largest automotive history collections.

    Under the supervision of the Special Collections Coordinator, the Special Collections Intern will assist in processing manuscript collections in all formats according to internal standards and best professional practices.

    • Processing may include accessioning; conducting necessary conservation practices; sorting and re-housing documents in acid-free folders and containers; labeling; creating inventories and MARC records; and preparing collection guides and/or indices.
    • Shelve archival and library collections as needed.
    • Assist with other related tasks as needed.

    Required Qualifications

    • Ability to work according to an established schedule and meet deadlines
    • Minimum of one semester or summer commitment required
    • Experience working with Microsoft Excel
    • Computer literacy
    • Dependable
    • Excellent organizational skills and attention to detail
    • A strong sense of teamwork and collaboration
    • Ability to lift and move boxes up to 40 pounds

    Education and Experience Requirements

    • The Special Collections Internship is open to students in graduate and undergraduate programs. Junior or senior class university standing towards a Bachelor's degree required in the humanities, history, or a field related to automotive history and/or technology is required.
    • Students that have graduated from an undergraduate or graduate program within 6 months of applying are eligible for the internship. Previous internship(s) and/or professional work experience preferred. Strong research and writing skills, and an ability to work independently are needed.
    • Interest and understanding of historical methods, research or museum/archival studies.
    • A background check and drug test are mandatory for the internship.

    Interested applicants, please submit resume and cover letter by APRIL 28, 2017 to: Mark Vargas at

  • 07 Mar 2017 7:59 AM | Krystal Thomas (Administrator)

    The Delray Beach Historical Society seeks a Part-Time Archivist for approximately 15 hours per week; Hours may increase seasonally and based on project needs. Submit resume and cover letter to:

    Mission Statement

    The Delray Beach Historical Society believing that a sense of history is fundamental to understanding human experiences, collects, preserves and shares materials from Delray Beach’s past, so that present and future generations can comprehend more fully our predecessors, our communities and ourselves. The Society encourages and assists people of all backgrounds and interests to learn more about Delray Beach’s diverse history.

    Our Campus

    Three buildings encompass the Delray Beach Historical Society campus. Authentically furnished and reflecting the South Florida lifestyle from 1915 to 1935, The Cason Cottage Museum is an education institution devoted to the preservation of Delray Beach History, named after the family of Dr. J.R. Cason, Sr., the town’s first physician. Visitors enjoy rotating exhibits of art, artifacts and records pertaining to the City’s storied past.

    The 1926 Florida Bungalow and Gift Shop provides the Society with additional space for exhibits on local Florida history and is a rental space for various events and meetings.

    The Hunt House is an original Florida farmhouse, which was dedicated and named the Ethel Sterling Williams Archive and History Learning Center in 2009. This state-of-the-art and award-winning center houses the City’s archives and is open for local research, school classes and exhibits. Individuals, writers, researchers, homeowners, students, businesses, government agencies and organizations are routinely served.

    Job Summary

    Reporting to the Executive Director, the Archivist oversees the acquisition, preservation and expansion of the Society’s curatorial and archival collections. This person is responsible for overseeing the organization, cataloging, maintenance and public accessibility of the DBHS archival collection. In keeping with our Mission, the Archivist will work with the Executive Director to explore content and research and acquire materials for exhibits and educational programming in each of the three campus buildings.


    • Oversee the careful preservation of the City of Delray Beach’s archival collection, spanning over 20,000 items; study and become familiar with all items in the collection.
    • Accept and process new materials into the archival collection in accordance with the Society’s policies and procedures.
    • Monitor the condition of the archival collections and make recommendations to the ED for their continued preservation and access.
    • Serve the public with research, image and information requests.
    • Work with the ED to prepare and monitor budget for archive expansion and maintenance; assist the ED in identifying and pursuing funding and grant opportunities as it pertains to the preservation of the Society’s archival collection.
    • Access content for and maintain archive news and materials for the website; assist the ED with content gathering for writing assignments, media releases, the Society’s newsletter and article submissions.
    • Maintain records of archive projects, programs and activities; write monthly report of activities for Board of Governors.
    • Assist the ED in identifying modern and technologically sound preservation protocol for archival collections; keep informed about developments in the archival community as well as open source and proprietary tools for collection preservation.
    • Participate in community-wide professional activities and organizations; nurture and maintain good relationships with local and regional Libraries, Historical Societies and Cultural Centers.
    • Assist in preparing materials for off-site presentations to Delray Beach’s area clubs and organizations.
    • Research and develop protocol for the Society to expand its archives in the digital age, fill gaps in time and implement necessary digitization measures.


    • Passion for Delray Beach and Palm Beach County History and a desire to share it!
    • ALA-accredited MLS degree with specialization in archives administration or CA certification, or an equivalent combination of education and similar experience.
    • Minimum 3-5 years experience working with archives and special collections.
    • A desire to embrace the opportunities and challenges of working within a non-profit environment.
    • Must be flexible and a team player.
    • Museum experience preferred.
    • Experience with cataloging and providing library reference, preferable in an academic or museum setting.
    • Knowledge of current archival organization and description standards.
    • Knowledge of computer standards for application in archives or libraries. Proficient with MS Office programs, database software and Photoshop; knowledge of Wordpress website platform.
    • Ability to work independently and manage highly sensitive material in a confidential and secure manner.
    • Excellent written and verbal communication skills, organizational skills and attention to detail. Must enjoy serving the public and possess a pleasant demeanor.
    • Strong problem solving and multi-tasking skills; strong ability to serve the public with a variety of requests.
  • 19 Jan 2017 9:02 AM | Krystal Thomas (Administrator)

    SALARY: $49,462.40 - $57,720.00 Annually

    CLOSING DATE: Continuous

    LOCATION: Brooksville, Florida


    The Southwest Florida Water Management District (District), a leader in protecting Florida's water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District's records retention policies, procedures and processes. A key responsibility of this position is supporting the District's Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management.

    Accepting applications until filled.


    • Develop, implement and administer a District-wide Records Management training program
    • Provide technical support related to records inventories
    • Review retention schedules and make recommendations for maintenance and protection of records
    • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
    • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
    • Training District staff in records management, including records retention procedures and automated records retention systems
    • Assist in the development of training materials to meet users' needs
    • Schedule and coordinate training sessions



    • Bachelor's degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
    • Four (4) years of directly related work experience
    • Valid driver's license


    • Bachelor's degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
    • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
    • Able to effectively communicate technical and procedural information to groups and individuals
    • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
    • Experience leading records inventory and audit
    • 3 years' experience in records management principles and practices


    Please visit for a more detailed job posting, as well as information on the Benefits offered by the District. Applications are submitted online through the District’s Careers page.

  • 27 Oct 2016 8:15 AM | Krystal Thomas (Administrator)

    Position Information

    Job Title:  University Archivist, Nova Southeastern University

    Position Number:  997272

    Center:  Alvin Sherman Library, Research & Information Technology Center

    Location:  Main Campus, Fort Lauderdale, FL 33314

    Job Open Date:  10-14-2016

    Job Close Date:  Open Until Filled

    Job Category:  Exempt

    Hiring Range: Commensurate with Experience

    Pay Basis:  Annually

    Subject to Grant Funding?: No

    Job Grade/level: 90

    Type of Shift:  Non-Faculty Full time

    Benefits Eligible:  Reg FT w/Benefits

    Primary Purpose: The University Archivist is responsible for appraising, collecting, organizing, describing, preserving, and making available for research and reference use those official University records and those ancillary records of the University community of sufficient historical, legal, fiscal, and/or administrative value to warrant permanent preservation, including special collections.

    Essential Job Functions:

    1. Arranges and describes archival collections of organizational records and personal papers, performs rehousing and other basic preservation needs, and prepares finding aids in accordance with local and national standards.
    2. Analyzes current condition of materials and implements appropriate preservation measures for use and long term storage.
    3. Provides information services that will assist the operation of the University. Serves research and scholarship by making available and encouraging use of its collection by members of the University and the community at large.
    4. Develops effective systems for recording and retrieving information on the collections held in the NSU Archives.
    5. Directly supervises assigned staff and is responsible for hiring, conducting performance evaluations, training, and any other employee related actions.
    6. Develops methodologies for locating and acquiring materials campus wide including enforcing the university wide Records Management and Destruction Policy as it relates to collections which must be relocated to the University Archives.
    7. Advises administrators and directs staff regarding scheduling records for permanent retention or weeding in the archives.
    8. Manages the NSU institutional repository.
    9. Performs other duties as assigned.

    Marginal Job Functions:

    1. Represents the Archives through active participation in NSU Libraries committees and professional organizations, engaging in research, publication, and presentation.
    2. Develops exhibits and make presentations to relevant internal and external groups.
    3. Seeks opportunities for grant funding and prepare funding proposals.
    4. Works with appropriate college office, alumni and other entities in identifying potential donors and materials that support the university's mission.

    Required Knowledge, Skills and Abilities: 

    1. Demonstrated knowledge of the archives and records management field with supporting experience and education, preferably in a university setting.
    2. Thorough knowledge of best practices in digitization, metadata, storage, and management of archival and digital assets and ability to maintain a current awareness of trends and developments in the field of archives management.
    3. Strong analytical and problem-solving skills to address challenges and opportunities associated with evaluating the current program and making recommendations concerning the future management and development of the archival institutional records.
    4. Demonstrated ability to work both independently as a self-motivated, performance-driven professional as well as in a collegial and collaborative manner across library departments and campus wide including the ability to communicate effectively orally and in writing including public speaking and presentations.
    5. Demonstrated ability in establishing and maintaining relationships with a wide range of users and constituencies including faculty, staff and the public to support the building and use of archival and special collection holdings.
    6. Knowledge of web development tools and technologies and also markup languages to include: HTML, XML, and EAD.
    7. Extensive knowledge of the online platforms for displaying archival collections.
    8. Knowledge of ethical and legal concerns (including copyright) affecting acquisition, management and access to archival holdings and digital collections.
    9. Ability to lift 40 pounds.

    Required Education:  Master's Degree

    Major (if required): Library Science

    Required Experience:

    1. Masters of Library Science degree from an ALA accredited school.
    2. Minimum seven (7) years of professional library experience to include experience in a university or corporate archives or special collection library, with a minimum of 3 years in a supervisory or leadership role.
    3. Minimum one (1) year experience in with digitizing archival holdings for online access.
    4. Extensive experience with digitization workflows, institutional repositories, and online presentation of archival and special collection resources, as well as reference experience in institutional archives and in developing exhibitions, presentations and other programming.

    Preferred Qualifications:

    1. Management experience in a university archives and special collection library.
    2. Track record of participation, publication or presentation in the archival profession.
    3. Experience in conducting oral interviews.
    4. Specialized training in archives, special collections or related areas.

    Is this a safety sensitive position (are applicants potentially subject to drug testing)? No

    Does this position require a criminal background screening? Yes

    Quick Link:

  • 29 Aug 2016 8:12 AM | Krystal Thomas (Administrator)

    Position Details

    Type: Full Time
    Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    Salary: Salary Dependent on Experience and Includes Full Benefits Package
    Deadline: September 30, 2016
    Position Reports To: Executive Director

    Position Description

    Director of Archives and Programming

    The Director of Archives and Programming is responsible for managing the Foundation’s collections and planning lectures and exhibitions that foster our mission of preserving the architectural, cultural and ecological heritage of Palm Beach. Programming will encompass a broad range of subject matter, including architecture, interior design, landscape design and historic preservation, and appeal to members of the Foundation and the general public.

    The Director of Archives and Programming is responsible for updating and managing the Foundation’s website in addition to developing and implementing a social media strategy that will increase awareness of the Foundation and cultivate the next generation of preservationists.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at Please indicate “Director of Archives and Programming Recruitment” in the email-subject line. Please submit all applications by close of business on September 30, 2016.

    Major Qualifications:

    • A Master of Science in Library and Information Science is required.
    • Strong understanding of and experience with collections and cataloguing of digital resources.
    • Experience with project management.
    • Experience in not-for profit organizations, design, historic preservation, or planning a plus.
    • Excellent interpersonal, communication, administration and personnel management skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.
    • Knowledge and understanding of the important and developing historic preservation and urban planning issues of the day.
    Primary Responsibilities
    • Work with donors and staff to acquire new collections.
    • Reassess collection policy.
    • Organize and rehouse collections.
    • Describe collections and write finding aids.
    • Assist researchers using collections.
    • Develop digital library for internal use.
    • Reassess collections in storage and space needs.
    • Coordinate the digitization of collections.
    • Create a plan for ongoing maintenance of the library.
    • Schedule lectures that foster the Foundation’s mission.
    • Curate exhibitions featuring our collections and related subject matter.
    • Produce scholarly articles.
    • Update and manage Foundation website.
    • Develop and implement social media campaign.
    • Manage community outreach to promote the Foundation’s collections and resources.
    • Maintain yearly budget.
    • Direct archival volunteers.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.

  • 29 Jul 2016 8:48 AM | Krystal Thomas (Administrator)

    Job title: Archivist (part educator, part researcher, part event planner)
    Department: Adult Services
    Pay range: $38,000.00 annually, DOQ
    Position type: Full-time, exempt position with excellent benefits
    Applications due August 19, 2016

    Job description:

    In a community passionate about its past, you make history come alive. You create amazing experiences for our Library patrons. You care about preservation. You use your tech-savvy skills to digitize our unique collection. You are the person who connects patrons with information they seek. You develop and implement outstanding programs. You are a trainer and program coordinator at the library. You forge connections with local history organizations. You are a leader, knowledgeable on all Library operations and respected for your ability to make patrons thrilled about the Library. Ready to join our dynamic team and help us launch exceptional Library services into the 21st century?

    Who you are:

    • Whether in front of a group of people or working one-on-one, you’re a natural-born teacher.
    • You understand patron needs and enjoy connecting them with the right solutions; you’re a sleuth at heart.
    • You love discovering and sharing history.
    • You are an active listener with lots of patience; you’re intuitive to people’s needs.
    • You engage well with others and are passionate about providing an exemplary customer experience.
    • You’re a team player who thinks quickly on their feet.
    • You’re excited about the prospect of growing and learning in a changing environment.
    • You geek out about organization, metadata and finding new ways to catalog.
    • You inspire fun in the people around you.

    Work you’ll love:

    • You develop and conduct programs, presentations and workshops and create participatory experiences for our patrons.
    • You are the genius, go-to local history expert in the Library.
    • You are a wizard at running our upcoming memory lab and teaching our Library patrons and staff how to use the equipment and online databases.
    • You design “how to” training for Library patrons and staff on history center resources.
    • You share your passion by acquiring new items for our collection and creating engaging, beautiful exhibits and displays.
    • You love meeting and inspiring new people. You enjoy talking about history and family trees.
    • You are the outgoing tour guide of our local history; you share your knowledge about our community’s history while inspiring your group.
    • You are an explorer; you get out from behind your desk and engage with patrons, helping them with their journey through our amazing Library.
    • You are a leader, happily taking on lead responsibilities, including person in charge, trainer of staff, and lead over other staff.
    • You reach out to the community, providing classes, talks and workshops in the area.
    • You make friends; you build relationships and collaborate with key community partners.
    • You know your way around technology, having the ability adapt and seek out new ways to promote and preserve our collection, and maintain our online history portal.
    • You are an experienced preservationist with solid knowledge of preservation best practices and experience in managing digital-archival projects.
    • You’re an outside-the-box thinker, skilled in collaboration, and want to lead the development and growth of innovative information delivery.
    • You have experience curating physical and online collections and you’re eager to try new approaches; you’re skilled in managing special collections resources in print, digital and other formats.
    • You keep up-to-date on archival management practices, procedures, and trends.
    • You inform patrons and staff about intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies.
    • You do the right thing. Every decision you make and action you take is an opportunity to demonstrate our collective integrity.

    Do you have what it takes?

    • Bachelor’s degree in history or related field
    • Accredited MLS or Master’s degree preferred
    • Experience with special collections digitization
    • Continuous learner
    • Digital literacy
    • Library experience preferred
    • Ability to obtain a valid Florida driver’s license
    • Flexible schedule, including nights and weekends

    Your job will involve being “on the move” in our Library and community: You need to stand, walk, crouch, stoop, squat, twist, climb, push/pull up to 50 pounds, and lift up to 25 pounds.

    We are guided by these shared values:

    • Passion for sharing knowledge
    • Caring for our patrons and each other
    • Eagerness to learn
    • Optimistic attitude

    Why Winter Park Public Library? A job with us is a chance to use your knowledge and experience to enable transformations every day. You will be instrumental in entertaining, educating and enlightening our patrons, whether they’re researching genealogy, scanning old photo albums, discovering our history collection or learning something new at one of our many intriguing and entertaining history programs. As you help and inspire others, you will also be inspired.

    This opportunity comes in the wake of our community approving a multi-million-dollar new state-of-the-art library and events center, which includes an expanded history center. You will bring a strong vision for the future of this exciting project.

    Email a resume and cover letter by August 19, 2016.
    Nicole Heintzelman, Head of Adult Services -
    No phone calls, please.

    [Original Job Posting]

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