Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to
  • 10 Jun 2020 10:12 AM | Anonymous member (Administrator)

    Position Details

    • Type: Full Time
    • Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    • Salary: Salary Dependent on Experience and Includes Full Benefits Package, range $45,000-60,000/year
    • Deadline: July 31, 2020
    • Position Reports To: Executive Director
    • Position Description: Director of Archives

    The Director of Archives is responsible for the access to, professional care, daily management, and maintenance of the Foundation's archives including its organization, preservation, and storage.

    The Director of Archives is responsible for promoting the Foundation's archives and collections through programming and social media strategies that increase awareness of the Foundation and cultivate the next generation of stewards.

    The Director of Archives is responsible for collaborating on special exhibitions and publications that advance scholarship in the architectural, cultural, and ecological heritage of Palm Beach.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at askier AT Please indicate "Director of Archives Recruitment" in the email-subject line. Please submit all applications by close of business on July 31, 2020.

    Major Qualifications:

    • M.A. or M.L.I.S. in Archives, Library Sciences, Museum Studies, or related field with formal training in archives management and preservation or commensurate experience.
    • Three years of archives experience is required.
    • Experience with professional archives management software and environmental monitoring applications.
    • Supervisory experience.
    • Excellent interpersonal, communication, and administration skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.

    Primary Responsibilities

    • Coordinate and facilitate archives access requests by staff, members, and the public, as well as responding to archives information inquiries and requests.
    • Work with donors and staff to acquire new collections.
    • Responsible for archival maintenance including: Organizing, digitizing, and rehousing collections; Ensuring accurate and up-to-date inventories, describing collections and writing finding aids.
    • Manage archival policies and procedures.
    • Reassess collections in storage and space needs.
    • Facilitate Preservation Foundation publications through communication with publishing houses and authors.
    • Produce scholarly articles and publications.
    • Assist Director of Programming with research for exhibitions and preparation of information.
    • Promote Foundation's collections and resources by developing and implementing public programming and social media campaigns.
    • Collaborate with other institutions to facilitate reciprocity in resource sharing.
    • Train and supervise archival interns and volunteers.
    • Update and manage department's webpages.
    • Coordinate with vendors for best IT practices.
    • Maintain yearly budget.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.

  • 21 Mar 2020 2:33 PM | Anonymous member

    Full Immersion.

    Records Analysts:
    Work for Our Water Resources.

    Dive in, explore your potential, and commit to a cause that matters—for today and generations to come. Take up challenges that take on greater meaning by the day. Drive a variety of projects and initiatives with life-changing impact. Be part of an entrepreneurial team that is committed to preserving one of our most vital resources. And build a career that can become your life’s work with the Southwest Florida Water Management District (District).

    Join our General Services Bureau
    and make a lasting impact.  

    Support our Document Services Section by providing guidance, instruction, and coordination of records retention objectives to our District staff. You will have the opportunity to serve as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures, and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention, and disposition in accordance with administrative, legal, fiscal, and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. You’ll have the chance to work with a wide range of teams in this promising position, each of which plays a vital role in our efforts to preserve our most valuable natural resources.

    For helping to maintain our valuable water resources, we offer:

    • Real work-life balance

    • Paid holidays, vacation and sick leave

    • Medical, dental and vision insurance

    • Basic and voluntary life and AD&D insurance

    • Long-term disability

    • Supplemental insurance

    • Prescription drug coverage & mail order program

    • Health savings & flexible spending accounts

    • Employee assistance program

    • Legal and identity theft

    • Wellness program

    • Florida retirement system/retirement benefits

    • Deferred compensation

    • Public service loan forgiveness qualified employer

    • Tuition reimbursement

    • State adoption benefit program qualified employer

    • Training and development resources

    • Innovative projects

    • Advanced technologies

    Compensation: $49,462.40 - $82,451.20

    Essential Functions

    • Develop, implement, and administer a District-wide Records Management training program.

    • Perform records inventories and audits on an established schedule.

    • Manage and direct projects for 1B-26 compliance.

    • Review retention schedules and make recommendations for maintenance and protection of records.

    • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage.

    • Assist in the research, coordination, and maintenance of new technology and methods related to records management, including document imaging systems and methods.

    • Train District staff in records management, including records retention procedures and automated records retention systems; assist in the development of training materials to meet users’ needs; schedule and coordinate training sessions.

    Required Credentials for Records Analyst Opportunity

    • Bachelor’s degree (or higher) from an accredited college or university in Library Sciences, Public Administration, Business, or related field.

    • Four (4) years related work experience in records management principles and practices.

    • Ability to manage multiple projects effectively using time management skills.

    • Ability to effectively communicate technical and procedural information to groups and individuals.

    • Knowledge of electronic records management tools and practices.

    • Experience performing records inventory and audits.

    • Valid driver's license.

    Preferred Credentials for Records Analyst Opportunity

    • Records Management coursework.

    • Experience managing electronic document repositories, inclusive of storage, retrieval and life-cycle management.

    • Records Management professional certification such as IGP (Information Governance Professional), CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Management), or ECM (Enterprise Content Management).

    How to Apply: 

    Please use the link provided to submit your application. All applications must be submitted through the District’s careers page to undergo consideration. 

  • 29 Feb 2020 6:05 AM | Anonymous member

    The Sallie B. Phillips Archival Scholarship provides future archivists with the opportunity to gain firsthand experience working with special collections. Ms. Phillips is a longtime Trustee of the Foundation and graciously underwrote the digitization of the organization's architectural collections.

    The Preservation Foundation of Palm Beach is looking for graduate and undergraduate students enrolled in a degree-seeking program in Public History, Library and Information Science, or Historic Preservation to participate in a six-week program this summer. The Foundation is a private, nonprofit membership organization dedicated to the preservation of the historic, architectural, and cultural heritage of Palm Beach, Florida. The Foundation’s mission is to encourage the community to learn about and save the historic buildings that truly make Palm Beach special.

    Interns will be exposed to challenging, professional opportunities while working in the archives of the Preservation Foundation of Palm Beach. Interns will learn to properly store, preserve, digitize, and restore architectural renderings, rare photographic materials, and other special collections items.

    Download the application

    Applications are due May 3, 2020.

    For questions regarding the internship, please contact our Director of Archives, Shellie Labell, at

  • 25 Feb 2020 4:54 PM | Anonymous member (Administrator)

    The Digital Scholarship Librarian will be responsible for implementation of a program of support for innovative digital research projects and activities. This position will work collaboratively to support the scholarly and research activities of FSU faculty, researchers, and students by developing specialized research and instructional partnerships; contributing to the digital scholarship support efforts of the Libraries; and providing general research support, instruction, and outreach to campus partners. This position will also support the growth of the Libraries’ efforts to support expansive digital publication projects through library publishing endeavors.

    Anticipated Salary Range: Low- mid $50,000's; commensurate with experience and academic/professional qualifications.

    More information and to apply

  • 25 Feb 2020 4:48 PM | Anonymous member (Administrator)

    This position is located in Southeast Archeological Center.

    This is a temporary appointment not-to-exceed one year with potential to be extended for an additional one year for a maximum of two years based on agency needs and potential funding.

    Catalogs objects with designated NPS catalog program using established NPS procedures. Implements museum maintenance and housekeeping schedules and performs routine cleaning of museum collections storage. Prepares, maintains, and organizes automated curatorial records including accession records, catalog records, and donation forms. Maintains and updates cataloging and database. Performs annual museum inventory and reporting. Uses archives and museum collection to provide answers to research requests from outside researchers and from park staff and monitors museum facility during research appointments.

    $34,916 to $45,393 per year

    More information and to apply:

  • 22 Feb 2020 4:28 AM | Anonymous member

    This position is on the Governors’ Records Review and Redaction Team. Working with electronic and paper records, the employee reviews, identifies and redacts confidential and exempt information, as identified by Florida Statutes, from archival collections, specifically governors’ records.


    · Review, identify and redact confidential and exempt information from archival collections.

    Minimum Qualifications

    · Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.

    · Familiarity with desktop computer applications.

    Preferred Qualifications

    · Master’s degree in History, Political Science, Public Administration, or Information Studies.

    · Coursework in Florida history or government.

    · Coursework, formal training or work experience in archives or records management.

    · Understanding of Florida Public Records Law.

    · Current Department of State employee.


    · Exceptional attention to detail.

    · Professional discretion.

    · Consistent, reliable attendance.

    Ability and willingness to lift and carry boxes weighing up to 40 pounds.

    Working hours: Part-time, Monday thru Friday, not to exceed 28 hours per week

    Pay: $18.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Tyeler McLean at

    CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.


    Relatives of current Florida Department of State employees will not be considered.

    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

    Application or resume must include all previous employment.

    An Equal Opportunity Employer/Affirmative Action Employer.

  • 21 Feb 2020 8:08 AM | Anonymous member

    The Electronic Records Specialist reports to and advises the University Records Manager on best practices for electronic records management; recommends strategies for the preservation, maintenance, and disposal of the University’s electronic records and data, websites, and social media; and advises on the management of the digital information of the University to ensure compliance with regulatory requirements for retention, appropriate disposal processes, and/or long-term preservation. This position also collaborates with others to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive electronic records management program. Serves as a resource regarding applicable laws, policies, and guidelines to University of Florida administrative personnel, faculty, and staff creating, managing, preserving, and providing access to born-digital and digitally reformatted records.

    The library encourages staff participation in reaching management decisions and consequently the Electronic Records Specialist will serve on various committees and teams. To support all students and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.

    The search will remain open until March 30, 2020, and applications will be reviewed as received. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries staff recruitment webpage at

    The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

    Address inquiries to Tina Marie Litchfield, Smathers Libraries Human Resources Office, at:

  • 22 Jan 2020 2:32 PM | Anonymous member (Administrator)

    The purpose of this position is to assist in the organization and maintenance of archeological project document collections. The incumbent is responsible for a broad range of functions, including accessioning, arranging, preserving, and providing reference services for and disposition of these documents. Catalogs and indexes a large variety of materials. Examines for content, and identifies and selects significant concepts and characteristics to be recorded for use in automated retrieval. Recognizes the need for cross referencing related fields. Determines locations and subjects for additional level of coding for source materials. This involves identifying various buildings or areas within parks, utilizing many reference sources (e.g., maps, atlases, reports), and consulting with professional staff as necessary. Anticipates long and short term user requirements in making indexing choices. Uses the automated cataloging system (ICMS or its successor) and procedures to catalog and manage archival collections. Enters data into systems. Assists in the preparation of finding aids. Ensures proper maintenance, storage, control, and record management of materials. Determines proper plans for arranging/rearranging materials within space limitations.

    $43,251 to $56,222 per year
    Temporary - NTE 1 year

    More information and to apply.

  • 15 Jan 2020 8:38 AM | Anonymous member (Administrator)


    • Manage the installation's Records and Information Management (RIM) program, the RIM training program, the operation of the base records staging area and centralized destruction facility
    • Represent Records and Information Management to a variety of installation and/or tenant organizations.
    • Plan, organize, and direct the activities of the command's records management, publications management, and eDiscovery programs, ensuring that all programs comply with legal and regulatory requirements and meets customer needs.
    • Assist with Headquarters-level publications and forms program administration, providing program analysis and advice to senior-level management and assistance and training to staff.
    • Provide guidance and assistance to action officers on all aspects of the Freedom of Information Act (FOIA), Privacy Act (PA) and Declassification Programs.

    Salary: $33,304 to $95,388 per year

    Open & closing dates: 01/04/2019 to 12/31/2020

    More information and to apply

  • 04 Dec 2019 8:45 AM | Anonymous member (Administrator)

    The Harry P. Weber University Archives & Special Collections at the John H. Evans Library, Florida Institute of Technology in Melbourne, FL is hiring an Assistant Archivist. The Assistant Archivist supports the library by assisting in the acquisition, organization, description, management, preservation, and provision of access to archival materials.

    This position works with the University Archivist and Special Collections Curator to plan and implement programs to promote the collections, coordinates archives and library exhibits, and provides on-site and remote reference services for and access to archival collections. Regular hours for this position are Monday - Friday 8 am - 5 pm.

    This position requires a Master’s degree with archival concentration, Public History, or similar graduate degree. Minimum 0-2 years relevant work experience, salary $40,000.

    For more information or to apply, please visit:

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