Job: Librarian/Archivist, City of Boynton Beach, Boynton Beach, FL

05 Nov 2018 3:06 PM | Krystal Thomas (Administrator)

Original posting may be viewed here:

Purpose of Classification

The purpose of this classification is to perform mid-level professional library work, including supervision of daily subdivision operations; participation in the planning and implementation process; monitoring of library service programs; assisting patrons; selecting and recommending materials for collection; determining patron informational needs; searching electronic databases; and creating reports. 

Compensation is determined based upon qualifications. 

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

  • Advises individuals seeking information.
  • Compiles bibliographies and assembles materials on special/timely topics.
  • Compiles statistical reports for variety of library services.
  • Develops, evaluates and monitors library materials for collection; reviews and recommends books and non-book selections for collection based upon national and local collection development standards.
  • Dispenses appropriate information to management.
  • Handles monies from sale of items and/or the printing jobs for patrons.
  • Participates in the goal setting, planning and budgeting process; participates in the planning, development and design for displays and exhibits.
  • Performs research and evaluates the relevance of information as related to patron informational needs; provides reference/research assistance to patrons by answering specific questions either in person or by telephone.
  • Plans, coordinates and implements library programs.
  • Provides bibliographic instruction to the public.
  • Provides telephone service by answering questions dealing with programs, services and the collection.
  • Searches databases for interlibrary loan information and evaluates the appropriateness of material to meet public needs.
  • Supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines and completes employee performance appraisals;  monitors and evaluates volunteer program; trains volunteers; and monitors and coordinates staff for seasonal programming.
  • Uses the Internet and other electronic resource databases to access/retrieve information; advises and instructs patrons in the use of the Internet and other electronic databases.
  • Collaborates with library colleagues on grant project development and proposal writing
  • Serves on appropriate committees and represents the Library in the community, as appropriate
  • Keeps abreast of national developments.

Librarians assigned to the Local History and Archives Department perform the following additional duties:

  • Develops, implements, and monitors standard operational procedures concerning the care of special collections in accordance with national library, archival, and preservation standards.
  • Manages Local History and Archives Department collection, including processing, cataloging, preserving, and otherwise caring for collections.
  • Describes, classifies, arranges and preserves books, other printed materials, artifacts, recorded audio, motion pictures, art, antiques, maps and other archival content
  • Catalogs collections and tracks archival collection donations and loans by using specialized computer software
  • Publicizes and expands awareness regarding the use of the Library Archives
  • Sets up digital preservation of historic photographs, documents and newspapers onto stable media in order to preserve the informational content
  • Participates in oral history documentation and historic reproduction programs
  • Retrieves items from the collection for use by patrons, ensuring due care is taken in handling materials


  • Assigns typing rooms, quiet study room, tutoring rooms, word processing and Internet computer to patrons based upon individual needs.
  • Troubleshoots copier and other equipment problems.
  • Performs other related duties as required.


  • The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including, but not limited to, e-mail and social media.
  • Effectively communicates with supervisor, employees, other departments, contractors, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
  • Ability to prepare accurate and thorough written records and reports.
  • Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
  • Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Minimum Qualifications

Master's degree in Library and Information Science, from an ALA accredited university or college; supplemented by one (1) year of previous experience involving professional library work, which includes experience in the relevant area of assignment.  Must possess and maintain a valid Florida driver's license.
Previous employment in a Public or Academic library

  • Three (3) years of relevant library/archives experience
  • Experience providing patrons services in a special collections environment
  • Familiar with technical platforms (Adobe Photoshop, ArchivesSpace)
  • Grant writing and/or grant administration experience
Supplemental Information

Knowledge of professional library principles, practices and techniques, current literature, trends and developments in the field of library science which is in the relevant area of assignment.
Knowledge of the field of library science in general and of area of responsibility in particular.
Ability to work with the public and library colleagues in a professional manner.
Ability to utilize a wide variety of reference, descriptive, statistical and informational resources.
Ability to exercise judgment, decisiveness and creativity in frequently changing situations. 
Ability to apply principles of influence, such as motivation, incentives, and leadership and to exercise independent judgment in solving problems. 
Ability to write in a professional manner, to document events, as required, and to speak to public groups, when required.
Ability to operate a computer and basic Office and library programs.  Ability to perform database searches in appropriate subject areas.
Ability to use Microsoft Office software.
Librarians who work in the archival area must meet the following additional KSA's:
Knowledge of current archival standards, practices, and technologies.
Knowledge of best practices for intellectual and physical control of archival collections.
Knowledge of DACS standards; experience with EAD and MARC standards a plus.

Physical Ability:  Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20 pounds).
Sensory Requirements: Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.

Powered by Wild Apricot Membership Software