REPORTS TO: University Archivist
SALARY: $44,481 annually. Actual salary will reflect selected professional’s experience and credentials
JOB NO: 505058
DEADLINE DATE: November 21, 2017, applications will be reviewed as received
The University of Florida, George A. Smathers Libraries seeks a University Archives Associate to be part of the Department of Special and Area Studies Collections. Reporting to the University Archivist, the University Archives Associate participates in management of the University of Florida Archives and represents the collections to the University of Florida community as well as patrons, visitors, donors, and the general public.
Responsibilities include processing institutional records; managing and enhancing digital collections; providing instruction, orientations, and other education and outreach activities; and providing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution. To support all students and faculty and foster excellence in a diverse and global society, the University Archives Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities
Participates in all aspects of processing archival materials in all formats (including appraisal, selection, acquisition, arrangement, preservation, and description). Develops processing plans and workflows, particularly for digital materials. Works with the departmental personnel to establish and coordinate workflows and efficient processes. May train and supervise OPS workers, student assistants, interns and volunteers participating in unit projects and collection management activities. Prepares and improves descriptive data for collections.
Consults with the University Archivist to set goals and priorities for developing and improving the University Archives collections. Assists in developing collections documenting institutional history and supporting research and curriculum. Responsible for acquisition and management of born-digital materials, including designing and establishing workflows and maintenance processes. Maintains and analyzes management of technological infrastructure, ensuring continuity of content across platforms, and optimal migration of data. Consults as necessary with preservation and IT personnel. Collection Services Unit of the department, serves as University Archives liaison regarding physical and digital transfer of materials for collaborative management and access. Interprets policies and procedures, or programs in consultation with University Archivist. Assists the University Archivist, the University Records Manager and the Electronic Records Manager in identifying institutional records with potential historical or cultural relevance to the University.
Contributes to web resource development, digitization and metadata projects, or other initiatives. Oversees, maintains and improves digital access of print, manuscript and digital materials, as well as online databases, web pages, Libguides, and social media of the University Archives. Serves as liaison with Digital Production Services to align expansion of University of Florida Digital Collections (UFDC) content with the goals and mission of the University Archives. Coordinates and ensures appropriate metadata for University Archives materials in the UFDC.
Reference, Instruction, and Outreach
Develops and participates in outreach programs. Provides reference assistance to patrons, with priority response as needed. Provides general and specialized reference, instruction, and outreach services regarding University Archives. Serves as liaison to campus units, departments, colleges and university support organizations for orientations, information sessions and individual assistance with faculty and student research projects. Manages reference queries by e-mail, phone and in person for university faculty, staff and students; visiting researchers; off-site researchers; and others through knowledge of on-site and online resources. Promotes collections through preparation of exhibits, presentations, programs and other methods of interpretation and dissemination. Participates in programs, events, and outreach of the Special and Area Studies Collections Department, undertakes business travel in support of University Archives initiatives and may at times serve as acting archivist at intervals when the archivist is away from campus.
OTHER DUTIES AS ASSIGNED
Serves on library, campus or professional committees. Participates in other departmental activities, including public service and special projects as assigned. Participates in staff development opportunities as needed and keeps abreast of current trends in research and teaching related to collections to gain and maintain knowledge for responsibilities assigned. Performs other duties as needed.
Bachelor’s degree and six years of related library experience; or a master’s degree and three years of related library experience; or any equivalent combination of experience, training and/or education.
- Experience working with institutional records in college or university archives
- Experience applying principles and standards relating to processing and management of college or university records
- Ability to handle library and archival materials, in all formats, with sound judgment regarding care and access to historical items
- Experience with instruction and outreach, including creation of exhibits or public interpretation of historical materials
- Experience creating and/or managing digitized collections and associated metadata
- Experience processing and/or managing born digital archival records
- Knowledge of record retention schedules and records management policies
- Specialization by coursework or experience in history or related field
- Effective and accurate oral and written communications skills
- Project management experience including supervision and training
- Proven ability to work both independently and collaboratively with a variety of audiences, such as faculty, students, administrators, and the general public
- Strong planning and organizational skills
- Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service, and other work
For more information, visit http://library.ufl.edu/pers/documents/UnivArchivesAso_PVAOct2017.pdf for a full job description and information for how to apply.