OPS Clerk – CCR Assistant

15 Nov 2021 8:21 AM | Anonymous member (Administrator)

Position # 45945198
OPS Clerk – CCR Assistant
Bureau of Archives and Records Management


The State Archives of Florida announces the availability of one part-time position assisting State Archives’ Capital Postconviction Public Records Repository staff with clerical duties relating to the duplication of public records. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

The Repository maintains copies of public records sent by Florida law enforcement offices and agencies after affirmance of a death sentence by the Florida Supreme Court. Requests for copies of Repository records usually come from attorneys representing death row inmates. The records maintained by the Repository contain confidential, exempt or sensitive information.

The State Archives of Florida seeks a detailed-oriented person to duplicate and scan records including paper records, oversized documents, color images and videos of crime scenes, agency-submitted CDs and DVDs, audio tapes of 911 calls, and complete Supreme Court case files for death penalty cases. These requests can range from several hundred pages to many thousands of pages of records and include ten to hundreds of disks, cassettes, or oversized records for duplication. A request can take several days or weeks or more to complete.

Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, flexible schedule

Pay: $13.00/hr.

 
Task

  • Duplicate and scan public records in the custody of the State Archives’ Capital Postconviction Public Records Repository.
  • Review and correct issues with electronic files created from scanned paper records.
  • Lift and carry boxes of public records weighing up to 40 pounds between archival storage areas and records duplication area.
  • Perform other duties as required.


Minimum Qualifications

  • At least two years’ credit toward a bachelor's degree from an accredited college or university.
  • Lift and carry boxes weighing up to 40 pounds.

 
Preferred Qualifications

  • Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.
  • Coursework in Florida history or government.
  • Coursework, formal training or work experience in archives or records management.
  • Experience working with confidential, exempt or sensitive records or information.


KSAs

  • Effective oral and written communications skills.
  • Ability and willingness to view and duplicate graphic still and video images of crime scenes.
  • Ability and willingness to carry out routine duplicating tasks for many hours at a time.
  • Strict attention to detail in organizing and performing assigned tasks.
  • Discretion in maintaining confidentiality of information in records.
  • Reliable attendance.


Required Application Documents (Please submit to Collections Management Supervisor Tyeler McLean at Tyeler.McLean AT dos.myflorida.com)

  • State of Florida Employment Application form and/or resume showing all current and previous employment
  • Transcripts documenting degree(s) earned and/or in progress
  • At least two employment references with current contact information


CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:
Relatives of current Florida Department of State employees will not be considered.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
 
Application or resume must include all previous employment.

An Equal Opportunity Employer/Affirmative Action Employer.

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