Special Collections Assistant Coordinator (Naples)

01 Nov 2021 3:12 PM | Anonymous member (Administrator)

Revs Institute, a 501(c)(3) not-for-profit educational foundation, based in Naples, FL, is the premier destination for automotive history ever preserved for scholars and connoisseurs alike. The museum documents the evolution of automobile design and the industry's influence on modern culture. We seek candidates for the Special Collections Assistant Coordinator position. This is a full-time, permanent, salaried, non-exempt position based in Naples, Florida. The salary range is $40,000-$45,000.

A resume and cover letter must be emailed to Mark Vargas, Chief Operating Officer, at mvargas@chmotorcars.com.

The Special Collections Assistant Coordinator helps coordinate the accessioning, cataloging, processing, research, and reference services for analog and born-digital materials to one of the world’s largest automotive history collections. Qualified applicants should have a background of automotive history, experience with archives, digital services, and non-print cataloging. Applicants are encouraged from a variety of backgrounds, including but not limited to libraries, museums, archives, and information technology fields.

Tasks & Responsibilities
Under the supervision of the Special Collections Coordinator, you will be responsible for various duties as assigned. Specific tasks and responsibilities will include:

  • Assist in processing archival collections in all formats according to internal standards and best professional practices.  Processing may include accessioning; conducting necessary conservation practices; sorting and re-housing documents in acid-free folders and containers; labeling; creating inventories and MARC records; and preparing collection guides and/or indices.
  • Assist in cleaning, organizing, and preparing collections for imaging.
  • Assist in compiling and entering information metadata into image databases.
  • Cataloging of non-print materials using WorldShare Management Services.
  • In collaboration with Revs colleagues, create and install physical or digital exhibits that showcase material from the Library collection.
  • Participate in the departmental planning process by attending staff meetings, submitting ideas, setting goals and contributing to problem solving.
  • Assist with special projects as assigned.
  • Participate in local, regional, or national professional associations.

Knowledge and Skills
The following skills are required:

  • Background knowledge of automotive and racing history.
  • Experience processing physical collections in an established archives.
  • Knowledge of the principles of arrangement and description of archival collections, such as DACS, Dublin Core, and current archival best practices and standards.
  • Knowledge of best practices and metadata standards for digital collections.
  • Ability to catalog non-print materials using OCLC WorldShare Management Services, LCSH, and current best cataloging practices.
  • Knowledge of museum app software.
  • Interest in and/or aptitude for learning new metadata standards and new technologies.
  • Highly organized and detail oriented.
  • Demonstrated ability to communicate effectively orally and in writing, with an ability to work with all levels of staff, vendors and consultants.
  • Ability to work independently on detailed, routine, and long running tasks with minimal oversight.
  • Demonstrated ability to create and manage project schedules and deadlines and develop and update any necessary project documentation.
  • Collaborate using online tools, create project plans and documentation, and perform other necessary technical activities to support above responsibilities without needing technical support.

The following skills are highly desirable:

  • Training and experience handling rare and fragile special collections materials.
  • Ability and willingness to routinely lift 20-40 lb. archival boxes.

Education and Experience Requirements

  • Master’s degree required in the humanities, history, or a field related to automotive history and/or technology.
  • MLS or equivalent preferred.
  • Archival certification preferred.
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