University Archivist (Miami)

02 Mar 2021 8:18 AM | Anonymous member (Administrator)

The University of Miami Libraries seeks nominations and applications for a collaborative, innovative, service-oriented professional to serve as University Archivist (UA).  Reporting to the Associate Dean for Collection Strategies, the UA has curatorial responsibility for the official archival records and University focused collections of the University of Miami that make up the University Archives, the official institutional repository of records that document the history of the University of Miami.  The UA will develop and articulate a vision for the University Archives in the University’s 2nd century that accommodates new collection opportunities and formats while expanding documentation of under-represented groups in the campus community. The UA is the primary spokesperson for University history on behalf of University of Miami Libraries (UML).  The UA develops and implements public services related to the archives and the history of the University to provide access to the University Archives, including research and reference, instruction, and exhibition curation.  The UA develops collections through outreach to the University of Miami’s administration, faculty, and students, as well as with its Alumni communities.   In consultation with the Head of Manuscripts and Archives Management (MAM), the UA develops policies for acquisition, organization/processing, and access to University archival collections held by the Libraries. The UA advises University Administration, Schools, Colleges, Departments and Alumni communities on preservation and deposition of records and archives.  The UA will lead a signature project in developing the Libraries’ support for the University’s 2025 centennial observance.



  • Administer all public services for the University Archives, including research, reference, instruction, website content, blog, reproduction guidelines and social media content, aligning service standards with those across the Libraries’ Distinctive Collections.
  • Provide a concierge archives research service to University Administration; liaise with University administrative units.
  • Engage administrative units across the University to educate and promote appropriate deposition of materials in the University Archives.  Solicits materials of historical value from student organizations.
  • In collaboration with staff in the Alumni Association, solicit archival materials from alumni organizations and individuals that will enhance the historical record of the University.
  • Serves as liaison to the University Records Management & Retention department which oversees records retention schedules and manages storage services.
  • In collaboration with Libraries Administration, contribute to fund raising, friend raising, and community outreach endeavors.
  • In consultation with the Chair of the Cuban Heritage Collection, Head of Special Collections, each head of the UML Branch Libraries, and subject liaison librarians, solicit faculty papers of enduring value.
  • Lead conception and preparation of exhibitions for the University Archives.
  • In consultation with the heads of Manuscripts and Archives Management and Preservation, develop policies for processing, accessing, and preserving materials held In the University Archives.
  • In consultation with the head of Manuscripts and Archives Management, develop and maintain archival processing guidelines and procedures for all analog formats.  Manuscripts and Archives Management is tasked with developing access, arrangement, and description for archival holdings including manuscript materials, and special formats such as maps, photographs, posters, and audiovisual materials.
  • In consultation with the head of Digital Production and the Associate Dean for Digital Strategies, develop and maintain archival processing guidelines, procedures and access procedures for all born digital formats.
  • In consultation with Manuscripts and Archives Management and UM Libraries Administration, determine processing priorities for University Archival collections. The University Archivist establishes the provenance and historical significance for the technical processing completed under the coordination of the Manuscripts and Archives Management Department.
  • Work with Libraries Administration and members of Access Services, Manuscripts and Archives Management, Preservation Strategies, and Digital Strategies to plan proper storage for the University’s records and archival collections.
  • Consult with UM Libraries Digital Production and Metadata and Discovery staff to coordinate the digitization of materials and develop metadata for digital reproduction of University Archives content added to the digitized collections.
  • Collaborate with Creative Services and Community Relations and Events staff to market University Archives collections and services.
  • Participate in outreach activities including orientations for students and researchers, events for donors and alumni, and presentations to large groups.
  • Establish effective interdepartmental relationships and communication with colleagues, administrators, students, faculty, and staff to increase effectiveness and to disseminate information.
  • Keep abreast of relevant literature for current awareness of trends, developments, and best practices in archival and library science, with particular emphasis on donor relations, policies, information technology, reference/instructional service, and collection management and development.


  • Network, collaborate, and actively participate in local, regional, national, or international organizations focused on archival and library practices.
  • Represent and promote the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.
  • Serve on/participate in University organizations, committees, task forces, and teams as appropriate.
  • Serve on library committees, task forces, and teams as appropriate. Standing member of Departmental Representatives and Library Leadership groups.
  • In pursuit of the Libraries’ and University’s strategic objectives, models the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork).


Knowledge, Skills, and Abilities - Required

  • Demonstrated successful public service experience, including research/reference services, presentations, and instruction.
  • Strong interpersonal skills.
  • Broad and effective communication skills.
  • Knowledge and experience in archival processing and arrangement.
  • Demonstrated familiarity with best practices for collecting, processing and providing access to born digital archives.
  • Experience in academic collection development.
  • Ability to work collaboratively and effectively with staff, faculty, and University administration.
  • Excellent organizational and time management skills.
  • Ability to work effectively with a culturally diverse population.
  • Knowledge and experience in the development of finding aids.

Knowledge, Skills, and Abilities – Preferred

  • Successful work experience with university administrators and alumni.


  • ALA-accredited graduate degree in library science or a master’s degree from a program in archives management or public history required.
  •  Advanced degree in History or a related field, desired.

Work Experience Requirements

  • Relevant experience in an academic or research library.
  • Minimum 3-5 years professional experience in an archive or special collections.

Minimum starting salary $60,000

Applications should be received by 31 March 2021

Click here for more information and to apply.

Powered by Wild Apricot Membership Software