OPS Clerk - Archives Assistant

05 Feb 2021 8:54 AM | Anonymous member

Position # 45945153

OPS Clerk – Archives Assistant

Bureau of Archives and Records Management

The State Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students, genealogists and others interested in Florida’s government, its people and the events that have shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email.


Provide assistance to the Archives Reference staff.

Assist with the transport and shelving of boxes.

Duplicate archival records.

Enter patron and use data into the Archives automated cataloging system.

List or index records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel).

Other related duties as assigned.

Minimum Qualifications

At least two years’ credit toward a bachelor's degree from an accredited college or university.

Familiarity with desktop computer applications.

Preferred Qualifications

Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.

Coursework in Florida history or government.

Coursework, formal training or work experience in archives or records management.

Understanding of Florida Public Records Law.


Effective oral and written communications skills.

Ability and willingness to lift and carry boxes weighing up to 40 pounds repeatedly on a daily basis.

Ability and willingness to carry out routine duplicating tasks for many hours at a time.

Strict attention to detail in organizing and performing assigned tasks.

Discretion in maintaining confidentiality of information in records.

Reliable attendance.

Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, 9:00 a.m. to 1:00 p.m.

Pay: $10.00/hr.

Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Jacklyn Attaway at Jacklyn.Attaway@dos.myflorida.com. Application or resume must include all previous employment.


A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.


We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Application or resume must include all previous employment.

Powered by Wild Apricot Membership Software