Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

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  • 24 May 2019 11:40 AM | Georgen Charnes (Administrator)

    The State Library and Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    Starting date:  June 2019

    Hours:  20/week, 9 a.m. – 1 p.m.

    Salary:  $10.00/hour

    Duties:  The primary responsibility of this position is to provide assistance to the Archives Reference staff. The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students,

    genealogists and others interested in Florida’s government, its people and the events that have

    shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email. This position performs Archives duplication and clerical tasks, such as assisting with the transport and shelving of boxes; duplicating of archival records; entering patron and use data into the Archives automated cataloging system; listing or indexing records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel); and other related duties.

    Required qualifications: 

    • At least two years’ credit toward a bachelor's degree from an accredited college or university
    • Familiarity with desktop computer applications
    • Effective oral and written communications skills
    • Ability and willingness to lift and carry boxes weighing up to 40 pounds
    • Ability and willingness to carry out routine duplicating tasks for many hours at a time
    • Strict attention to detail in organizing and performing assigned tasks
    • Discretion in maintaining confidentiality of information in records
    • Reliable attendance

    To apply, submit a resume or State of Florida Employment Application showing your qualifications for this position, copy of college transcripts and at least two employment references to:

    Tyeler McLean

    State Archives of Florida

    Mail Station 9E

    Tallahassee, FL 32399-0250

  • 16 May 2019 8:15 PM | Georgen Charnes (Administrator)

    LOCATION: Main Campus (Gainesville, FL)
    EXPECTED SALARY: $35,115.00 annually; commensurate with education and experience.


    The Associate Processing Archivist is part of the Special and Area Studies department of the George A. Smathers Libraries reporting directly to the Processing Archivist. Principal duties include reviewing, arranging, and describing archival materials for the Latin American and Caribbean Collection and to a lesser extent for other Spanish-English collections in the department, such as the Isser and Rae Price Library of Judaica and the P.K. Yonge Library of Florida History; creating and maintaining archival finding aids following professional standards; and managing data in preparation for digitization projects. The Associate Processing Archivist coordinates the accessioning and processing of new acquisitions and reducing any backlog, and participates in the process of digitizing archival collections.


    Master’s degree and one year of related library experience; or a bachelor’s degree and two years of related library experience; or any equivalent combination of experience, training and/or education.


  • 13 May 2019 12:00 PM | Krystal Thomas (Administrator)


    At Orange County Government, we are proud to serve the public with integrity, honesty, fairness and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We have been consistently recognized as a “Top 100 Family Friendly Company,” facilitating a healthy work-life balance.

    The Orange County Regional History Center, housed in a historic courthouse in downtown Orlando, offers four floors of exhibits exploring 12,000 years of Central Florida’s rich heritage. A Smithsonian affiliate, the museum also presents visiting exhibitions and a wide range of programs for all ages. From documenting defining moments in our history, including the Pulse nightclub tragedy, to bearing witness to everyday life, the museum plays an invaluable role by serving as Central Florida’s storyteller for generations to come.

    The History Center is seeking a temporary Registrar/Digital Archivist to work with One Orlando Collection by processing and digitizing memorial items from the Orlando Pulse Night Club shooting that took place on June 12, 2016. This is a temporary full-time position within the collections department of the Orange County Regional History Center. This position will work closely with the Center’s other One Orlando Staff.

    Representative Duties

    Communicate and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.

    Participates in daily collections management of items related to the event: conducts custodial responsibilities in acquiring and preserving objects, including implementing methods for acquisition, preservation, and conservation of items.

    Assists in artifact selection, research, and the installation, de-installation of exhibits.

    Plans and manages a digital archives program with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records.

    Has familiarity with current metadata standards.

    Assist in the creation of an online memorial website encompassing all collected materials.

    Communicates and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.

    Directs and participates in daily digital management of items related to the event: conducts custodial responsibilities in digitally acquiring, organizing, and preserving objects, art, photographs, oral histories, documentary records, and social and new media.

    Performs other related duties as assigned.

    Minimum Qualifications

    Bachelor’s degree from an accredited institution in Museum Studies or closely related field and two years of museum registration or collections experience. Must have strong interpersonal, communication, and organizational skills


    Master’s Degree in Museum Studies or Library Sciences

    Experience utilizing Past Perfect

    Experience with copyright and rights management issues

    Fluency in Spanish and English strongly preferred


    Hours per week: 40

    Hours/Days of work: 8:00am to 5:00pm / Monday - Friday with occasional evenings and weekends

    The selected applicant must submit to a background investigation that includes but is not limited to fingerprinting and polygraph examination and favorable results must be obtained for employment.

    Application Deadline

    Posting Date: 5/10/2019

    Closing Date: 5/24/2019

    (Posting may close without prior notice)

    Job ID 22104


    $17.79 - $19.23 / Hourly Based on Qualification


    Orange County Regional History Center
    65 East Central Boulevard
    Orlando, FL 32801

    Veterans Preference

    If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

    Educational Requirements

    If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

  • 29 Apr 2019 7:56 AM | Krystal Thomas (Administrator)


    The Archives Fellow, on a 12-month visiting A&P appointment, works under the supervision of the Chief Archivist to research, evaluate, assess, catalogue, and index the audio visual collections at The Ringling. These collections, comprised of a variety of outmoded and newer audio visual technologies, document Museum activities as well as the history of circus arts.

    Responsibilities will include:

    • Works closely with Archives staff to conduct research on media stability, condition evaluations of collections, and environmental assessments. Contributes to the development of management tools for various media in The Ringling Archives collection including audio recordings, still visual materials, digital format materials, and moving images. Many of the formats are no longer in common use requiring the incumbent to research sources and methods for identification and digitization.
    • Under the guidance of the Chief Archivist, reviews and identifies video source material for relevance. Works with a variety of still and moving image materials and audio recordings in the Ringling Archives collection. Examples include but are not limited to: 2 inch video tape, 1 inch video tape, ¾ inch video cassettes, ½ inch reel-to-reel video tapes, DV-cassette video tapes, and Hi-8 video tapes. Digitizes, catalogues, and makes accessible when appropriate through the museum's online public access collections catalogue, e-Museum and other technologies as necessary.
    • Identifies and digitizes a variety of still visual materials including photographs and negatives, glass plate negatives, lantern slides, and 2x2 slides. Evaluates which materials may require conservation measures prior to digitization. Assists in identifying potential conservators and makes recommendations to the Chief Archivist.
    • Assists in digitizing, uploading, and data entry of archival items to The Museum System (TMS). Catalogues and indexes materials already in digital format.
    • Compiles condition reports for 8mm and 16mm motion picture films in the collection. Rehouses and documents film items.
    • Assists in managing descriptive, technical, administrative and preservation metadata for both accessibility and long-term preservation of digital assets and related metadata.


    • Bachelor's degree and 2 years' experience or a combination of post high school education and experience equal to 6 years. Relevant training may substitute for experience.
    • Knowledge of applicable computer applications and basic computer functions to include Adobe Acrobat, Photoshop, Lightroom, Capture One, Bridge, Premiere; Microsoft Excel and Word.
    • Knowledge of and ability to apply the processes, procedures and methods used in museum operations in compliance with applicable governing entities such as the American Association of Museums.
    • Knowledge of museum terminology.
    • Knowledge of collections development and cataloguing.
    • Ability to establish and maintain effective working relationships. Ability to work effectively with others at all levels, individually and as part of a team.
    • Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.
    • Ability to communicate effectively verbally and in writing.


    • Master's in Library & Information Science, Archival Administration, Museum Studies, or related discipline and working knowledge of Capture One and Filemaker Pro.
    • Knowledge and/or interest in Circus Arts.

    Other Information

    The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

    Contact Info

    For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

    Anticipated Salary Range

    Up to $33,000 + Florida state benefits available (

    Pay Plan

    This is an A&P (Administrative and Professional) position.

    Soft Money Funded Position

    This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.


    While the primary working hours for this position are between 8:00 am to 5:00 pm (with a one hour meal period) Monday through Friday, the incumbent may be required to work a flexible schedule including days, weekends, or special events.

    Criminal Background Check

    This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

    How To Apply

    If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

    Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

    Equal Employment Opportunity

    An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

    FSU's Equal Opportunity Statement can be viewed at:

  • 16 Nov 2018 9:15 AM | Krystal Thomas (Administrator)

    The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:

    • Archives
    • Conservation
    • Curatorial
    • Education
    • Grounds
    • Library

    Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).

    The application deadline is February 15, 2019.

    International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.

    Education requirements, additional information and application materials may be found on the Museum’s website at

  • 16 Nov 2018 9:11 AM | Krystal Thomas (Administrator)

    Special Collections at the John H. Evans Library, Florida Institute of Technology is seeking a 2019 intern. This paid internship will start early January and run through December. A maximum of 12 hours a week is required, during the workweek (M-F, 8am-5pm).

    This position involves processing scientific archival collections with both physical and digital components. Activities include creating inventories, rehousing materials, arranging collections, providing descriptions, and creating finding aids according to nationally recognized archival standards and best practices. Interns will also add their completed finding aids to ArchivesSpace.


    • Enrolled in an accredited graduate program or have an accredited Master’s degree in an archives-related field such as Library Information Science, History, Public History, Museum Studies, or similar
    • Willingness to learn new programs, methods, and skill sets
    • Interest in technology, science, or the early space program
    • Ability to work independently
    • Experience using basic hardware: computers, printers, copiers, and scanners
    • Strong research and writing skills
    • High levels of responsibility and attention to detail
    • Must be able to work in the presence of dust
    Knowledge of the following is helpful, but not required:
    • Familiarity with archival arrangement and description
    • Familiarity with descriptive metadata schemas
    • Experience with Adobe Pro, Photoshop, and Microsoft Office
    • Experience working with or handling fragile materials

    Please send a cover letter & CV to

  • 14 Nov 2018 8:36 AM | Krystal Thomas (Administrator)


    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University’s regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or long-term preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. The Electronic Records Analyst provides expertise and leadership, and serves as a member of various collaborative teams to develop frameworks for best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. The Electronic Records Analyst reports to the University Records Manager.


    Electronic Records Management

    • Develops a program for the evolving management of electronic record formats and carriers based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements. Advises the University Records Manager on the design, evaluation, implementation, management, documentation, and alignment of historical, current, and emerging electronic recordkeeping systems at the University of Florida to best meet evidential needs, State of Florida, Federal, and other regulatory requirements. Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for the management of electronic records subject to retention.
    • Assists with the maintenance of records management website and other technical resources.

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials and business processes in order to meet legal requirements.
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

    Records Management Training

    • Develops and delivers training through classroom and online presentations supporting best practices at the University of Florida and an understanding of information technology systems, records management, digital forensic techniques, University policies, and the State of Florida and federal rules and regulations.

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by November 21, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield,


    • Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.


    • Certified Information Professional (CIP), Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation
    • Experience with records management, electronic records management, and related concerns
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats
    • Knowledge of digital forensics techniques and digital preservation principles
    • Experience in developing and implementing training programs
    • Aptitude for complex, analytical work with attention to detail
    • Ability to work collaboratively to accomplish goals with a willingness and desire to take initiative
    • Record of including, serving, or working with individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
    • Flexibility and ability to adapt and work in a rapidly changing academic environment
    • Ability to work independently on multiple projects and priorities
    • Computer skills and experience with Microsoft Word and Outlook


    Additional Salary Information: Actual rate will reflect experience and credentials

    Internal Number: 507654

    Original posting:

  • 05 Nov 2018 3:03 PM | Krystal Thomas (Administrator)

    Help needed to archive/catalogue the estate of an art critic, writer, and artist in Sarasota.

    The estate is located in northern Sarasota and includes original artwork (largely prints), manuscripts, books, and papers. Items need to be sorted, catalogued, and prepared/packaged for a bequest to a university library. A good amount of work needs to be done in a short time, but work can also be done on weekends and evenings. An interesting collection — ideal for someone interested in a short-term project with flexible hours.

    Payment per hour. Wage negotiable.

    If interested, please contact us by email ( for a personal interview.

  • 05 Nov 2018 2:50 PM | Krystal Thomas (Administrator)


    The Archivist will work on appraisal, housing, organization, and cataloguing of Norton Museum archival materials. This is a full-time, non-exempt position, reporting to the Curator of American Art


    • Evaluation of archival materials dating back to the museum’s founding in 1941.
    • Institution of proper housing for archival materials.
    • Organization of archival materials including writing a finding aid for the collection.
    • Establishment of archival protocols.
    • Other reasonable duties as requested.


    Education:  Master’s Degree in Library and Information Science or Archival Studies from an ALA-accredited institution or international equivalent

    Training and Experience:

    • Demonstrated experience appraising collections according to archival principles.
    • Demonstrated experience organizing archival collections.
    • Demonstrated knowledge of best practices for handling fragile materials.
    • Understanding of conservation and preservation needs of archival collections.
    • Demonstrated knowledge of archival best practices.
    • Ability to work in a collaborative environment.
    • Excellent oral and written communication skills.
    • Ability to meet and impose deadlines, working with minimal supervision

    Job Knowledge:

    Knowledge of Microsoft Office and Outlook, and facility with learning other software programs; good customer service skills; pleasant telephone etiquette; ability to work with public, peers, supervisors, Trustees & donors required.

    Physical Requirements:

    Must be able to sit for long periods of time at a PC. Light physical effort required; ability to lift and/or move 15 pounds with or without reasonable accommodation.

    Please send cover letter, resume and three references to

    The Norton Museum of Art is an Equal Opportunity Employer.

  • 15 Oct 2018 10:35 AM | Krystal Thomas (Administrator)

    The National Council for Preservation Education (NCPE), in cooperation with the National Park Service (NPS) and other partnering agencies, is pleased to offer internships during the 2019 academic year (January-May). NCPE has partnered with the NPS since 1992 to connect higher education students and recent graduates in historic preservation, cultural resource management, and related fields to projects at hundreds of sites and divisions within the NPS system and other agencies annually. Completing an application is the first step in securing an internship. See PreserveNet link at

    Work at the South Florida Collections Management Center in Everglades National Park, cataloging Dry Tortugas National Park resource management records. Duties include appraising, arranging, describing and cataloging records according to professional standards and using archival techniques. This is an ideal internship for students who are seeking or have completed archival science or library science degrees. Candidates should possess experience working with textual and digital archival records or have completed significant coursework on the subject. Own transportation required. Park housing may be available for rent but cannot be guaranteed.

    The length of an internship can vary from 10 to 30 weeks if full-time (40 hours/week) or longer if on a part-time schedule. The exact starting dates will be determined on a case-by-case basis with the site supervisor. This position is a 1200 hour internship.

    Stipends are paid at $15/hour. The position supervisor has details of the total stipend amount for a given position if you are called for an interview. Please note that interns are not NCPE employees or NPS contract employees; stipends are awards rather than wages. Taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional.

    To be eligible, applicants must be currently enrolled in an academic program or recently graduated (degree received October 2017 or later). Interns are not eligible to work more than 1200 hours total in this program; previous interns in the program must stay within this overall limit.

    Please be aware that, unless otherwise noted, interns are responsible for finding and paying for travel to and housing at the internship location. In some cases the supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodations.

    Also be aware that, due to Government-wide security requirements, a background check will be required for all positions if you are chosen for that position. This will include providing information about recent housing and employment history. The position supervisor will have more information about those requirements and procedures at the time of hiring. Please direct any question to

    Internal Number: 3269

    Original posting on SAA website

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