Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com
  • 29 Nov 2021 1:06 PM | Anonymous member (Administrator)

    Job ID 525550
    Location Modesto A. Maidique Campus
    Full-Time
    Review Date 11/30/2021
     
    About FIU

    Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

    Job Summary

    Reviews, processes, and arranges the Special Collections and University Archives records under the supervision of the Head of Special Collections and University Archives. Performs high level research for organization and description and detailed data entry into an Archival Management System according to standard archival practices and procedures to provide access to archival materials.

    •     Processes collections for Special Collections and the University Archives material (appraise, arrange, research and describe, repackage, and provide access). Digitizes textual and image records using flatbed digital imaging hardware (EPSON large flatbed scanner) and image processing software (Adobe Photoshop).
    •     Creates finding aids and performs specialized data entry into and maintenance of archival management system.
    •     Provides in-person and online reference assistance to patrons using Special Collections and the University Archives material. (retrieving materials, scanning materials, copying videos).
    •     Works with student assistants, under the direction of the Head of Special Collections.
    •     Serves on libraries' and university committees and contributes to other relevant activities and events.


    Minimum Qualifications

        High school diploma or GED and eight (8) years of related experience or Bachelor's degree and four (4) years of related experience.

    Desired Qualifications

        Experience with Microsoft Office.
        Experience with ArchivesSpace Content Management System.

    Advertised Salary

        $30,00- $32,000

     
    Work Schedule

    Begin time: 8:30 AM
    End time: 5:00 PM
    Pre-Employment Requirements: Criminal Background Check

     
    Other Information

        Ability to work evenings and weekends.
        Ability to work flexible hours as needed.

     
    How To Apply: https://pslinks.fiu.edu/psc/jobs/CUSTOMER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U


  • 29 Nov 2021 1:01 PM | Anonymous member (Administrator)

    Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). Vizcaya Museum and Gardens seeks a graduate student to digitize historic estate correspondence and financial records, and to create associated metadata. The intern will scan historic records, edit images, and create both master digital files (TIFFs) and access and reference files (JPEGs), and will create descriptive metadata for the digital surrogates. The intern will also write one story for publication on Vizcaya’s website, and will write a final report at the end of the semester. This is a temporary project for the spring 2022 semester and includes a $2,500 stipend. The intern reports to the Archivist & Digital Collections Specialist.

    Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is to position Vizcaya as an enduring, inclusive and innovative place that inspires people to embrace the cultural vitality and environmental sustainability of the world around us.

    Essential Functions

    • Digitization of historic records including image capture, image editing, creation of master and access files in accordance with Vizcaya’s digitization plan
    • Creation of descriptive metadata in accordance with Vizcaya’s digitization plan
    • The intern will work during regular office hours; weekly hours are flexible but must coincide with Collections staff regular office hours (10:00 a.m. – 4:00 p.m.).


    Education and Work Experience

    • Master’s candidate in library and information science, public history, humanities, museum studies, or a related discipline.


    Skills and Attributes

    • Interest in collections management, archives, and historic preservation
    • Strong organizational skills, especially to track individual files and their status


    Proficiency with Microsoft Office Suite

    • Strong time management skills to adhere to a schedule.
    • Ability to accurately manage files and tasks through verbal and written instructions.
    • A commitment to an inclusive, welcoming and respectful environment for visitors, volunteers, and employees of diverse backgrounds and needs.
    • Strong verbal communication skills to ask questions and to seek support from colleagues or a supervisor.


    Learning Opportunities

    • Intern will work closely with the Archivist and Digital Collections Specialist in a historic house museum
    • Intern will learn to work with historic, primary-source textual records
    • Intern will learn to digitize historic records and create metadata that will allow for enhanced accessibility.


    To Apply

    Please send resume and cover letter detailing your interest and experience to Karen Urbec at karen.urbec@vizcaya.org no later than December 20, 2021.

    Work Environment/Physical Demands

    The majority of work is done in an office setting, involving interaction with museum colleagues, work with a computer and flatbed scanner, and work with historic textual records. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

    Equal Opportunity Employer

    Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board and volunteers reflect our community’s diversity. Vizcaya welcomes applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop and retain a diverse workforce.

    Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law.

  • 15 Nov 2021 8:21 AM | Anonymous member (Administrator)

    Position # 45945198
    OPS Clerk – CCR Assistant
    Bureau of Archives and Records Management


    The State Archives of Florida announces the availability of one part-time position assisting State Archives’ Capital Postconviction Public Records Repository staff with clerical duties relating to the duplication of public records. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    The Repository maintains copies of public records sent by Florida law enforcement offices and agencies after affirmance of a death sentence by the Florida Supreme Court. Requests for copies of Repository records usually come from attorneys representing death row inmates. The records maintained by the Repository contain confidential, exempt or sensitive information.

    The State Archives of Florida seeks a detailed-oriented person to duplicate and scan records including paper records, oversized documents, color images and videos of crime scenes, agency-submitted CDs and DVDs, audio tapes of 911 calls, and complete Supreme Court case files for death penalty cases. These requests can range from several hundred pages to many thousands of pages of records and include ten to hundreds of disks, cassettes, or oversized records for duplication. A request can take several days or weeks or more to complete.

    Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, flexible schedule

    Pay: $13.00/hr.

     
    Task

    • Duplicate and scan public records in the custody of the State Archives’ Capital Postconviction Public Records Repository.
    • Review and correct issues with electronic files created from scanned paper records.
    • Lift and carry boxes of public records weighing up to 40 pounds between archival storage areas and records duplication area.
    • Perform other duties as required.


    Minimum Qualifications

    • At least two years’ credit toward a bachelor's degree from an accredited college or university.
    • Lift and carry boxes weighing up to 40 pounds.

     
    Preferred Qualifications

    • Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.
    • Coursework in Florida history or government.
    • Coursework, formal training or work experience in archives or records management.
    • Experience working with confidential, exempt or sensitive records or information.


    KSAs

    • Effective oral and written communications skills.
    • Ability and willingness to view and duplicate graphic still and video images of crime scenes.
    • Ability and willingness to carry out routine duplicating tasks for many hours at a time.
    • Strict attention to detail in organizing and performing assigned tasks.
    • Discretion in maintaining confidentiality of information in records.
    • Reliable attendance.


    Required Application Documents (Please submit to Collections Management Supervisor Tyeler McLean at Tyeler.McLean AT dos.myflorida.com)

    • State of Florida Employment Application form and/or resume showing all current and previous employment
    • Transcripts documenting degree(s) earned and/or in progress
    • At least two employment references with current contact information


    CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:
    Relatives of current Florida Department of State employees will not be considered.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
     
    Application or resume must include all previous employment.

    An Equal Opportunity Employer/Affirmative Action Employer.

  • 04 Nov 2021 8:40 AM | Anonymous member (Administrator)
    • Title: Clerical/Office Assistant
    • Full or Part Time: Part-Time, Approximately 18 hours weekly (somewhat flexible)
    • Hours: Monday – Thursday 1:30 p.m. to 6:00 p.m.
    • Pay range: $11.00 per hour
    • Benefits: PTO (Personal Time Off includes Sick and Vacation time) pro-rated, and Holidays; no insurance is provided.
    • Start Date: Flexible
    • Duties: Data entry; computer collection search; information retrieval; answer phones; take messages; meet and greet visitors; complete in-take forms and record metadata; data collection for photo and information requests; equipment and facility maintenance; inventory office supplies; record keeping; filing; overall office assistance; exhibit set-up and breakdown; some light lifting may be required. Other duties as needed, which may include making coffee.
    • Skills required: Knowledge of office operations and office equipment; copying, clipping, filing skills; computer skills must include Word and Excel, good telephone skills; strong communication skills; must be well organized; must have positive attitude and be able to work under deadlines. Must be able to operate in a collegial atmosphere in a small and busy non-profit organization.
    • Prefer strong interest in local history. Great opportunity for someone interested in history, museum, library work.
    • Experience: Prefer experience in an office environment. Prefer experience in not-for-profit organizations.
    • Location: 106 South Evers Street, in the historic downtown district.
    • Note: Egocentric individuals need not inquire.
    • Contact: gil@plantcityphotoarchives.org, No phone calls.
  • 04 Nov 2021 8:16 AM | Anonymous member (Administrator)

    Sarasota County Libraries and Historical Resources
    Salary: $73,000 - $82,000

    Job Description:

    • Develops short-and long-range plans for overall direction of Historical Resources division.
    • Prepares and administers the operating and capital budgets for Historical Resources including setting priorities and managing overall expenditures.
    • Ensures that all elements of Historical Resources operations are compliant with core service, county, state, and federal policies and regulations.
    • Plans and supervises the preservation, development, access and utilization of Historical Resources collection.
    • Oversees development review, historic designation, ad-valorem tax exemption and local government programs.
    • Prepares presentations and presents to the BCC and internal/external customers.
    • Responds to requests from other departments for research and review assistance.
    • Evaluates building, equipment, maintenance/repair needs and works with appropriate departments to address issues.
    • Researches, prepares applications, implements and administers grants.
    • Hires, trains, supervises and evaluates staff members. Encourages staff to grow professionally through coaching and continuing education.
    • Serves as a member of the Library’s Management Team. Actively contributes to developing strategic priorities for the entire Libraries and Historical Resources department.

    Outreach and Promotion:

    • Acts as liaison to Historic Preservation Board, Historical Commission and Friends of Sarasota County History Center.  Coordinate participation of Historical Resources staff to attend meetings and community events.
    • Plans and directs the implementation of programs, exhibits and events to promote an understanding of historic Sarasota County.
    • Oversees the development of presentations to promote interest and involvement in Sarasota County history to civic groups; participates as a presenter and guides the creation of volunteer speakers for same.
    • Monitors trends in public history, archives and preservation to ensure the division stays current with its offerings.
    • Develops and maintains community partnerships.
    • Prudently adds items to the collections to capture new or emerging historical themes in Sarasota County History.
    • Encourages historical research using the collections of Historical Resources.
    • Plan and implement public relations activities to increase awareness of resources and services; collaborates with historic organization representatives to enhance regional marketing efforts.
    • Networks with other agencies within the County, the community and the historic preservation profession.

    A Master’s Degree from an accredited college or university in Architecture, Historic Preservation, Architectural History, History, Library Science or Public History.  Four (4) years of job-related experience, three of which must have been in a supervisory capacity.

    To apply: https://careers.archivists.org/jobs/15702215/historical-resources-manager

  • 01 Nov 2021 3:12 PM | Anonymous member (Administrator)

    Revs Institute, a 501(c)(3) not-for-profit educational foundation, based in Naples, FL, is the premier destination for automotive history ever preserved for scholars and connoisseurs alike. The museum documents the evolution of automobile design and the industry's influence on modern culture. We seek candidates for the Special Collections Assistant Coordinator position. This is a full-time, permanent, salaried, non-exempt position based in Naples, Florida. The salary range is $40,000-$45,000.

    A resume and cover letter must be emailed to Mark Vargas, Chief Operating Officer, at mvargas@chmotorcars.com.

    The Special Collections Assistant Coordinator helps coordinate the accessioning, cataloging, processing, research, and reference services for analog and born-digital materials to one of the world’s largest automotive history collections. Qualified applicants should have a background of automotive history, experience with archives, digital services, and non-print cataloging. Applicants are encouraged from a variety of backgrounds, including but not limited to libraries, museums, archives, and information technology fields.

    Tasks & Responsibilities
     
    Under the supervision of the Special Collections Coordinator, you will be responsible for various duties as assigned. Specific tasks and responsibilities will include:

    • Assist in processing archival collections in all formats according to internal standards and best professional practices.  Processing may include accessioning; conducting necessary conservation practices; sorting and re-housing documents in acid-free folders and containers; labeling; creating inventories and MARC records; and preparing collection guides and/or indices.
    • Assist in cleaning, organizing, and preparing collections for imaging.
    • Assist in compiling and entering information metadata into image databases.
    • Cataloging of non-print materials using WorldShare Management Services.
    • In collaboration with Revs colleagues, create and install physical or digital exhibits that showcase material from the Library collection.
    • Participate in the departmental planning process by attending staff meetings, submitting ideas, setting goals and contributing to problem solving.
    • Assist with special projects as assigned.
    • Participate in local, regional, or national professional associations.

    Knowledge and Skills
     
    The following skills are required:

    • Background knowledge of automotive and racing history.
    • Experience processing physical collections in an established archives.
    • Knowledge of the principles of arrangement and description of archival collections, such as DACS, Dublin Core, and current archival best practices and standards.
    • Knowledge of best practices and metadata standards for digital collections.
    • Ability to catalog non-print materials using OCLC WorldShare Management Services, LCSH, and current best cataloging practices.
    • Knowledge of museum app software.
    • Interest in and/or aptitude for learning new metadata standards and new technologies.
    • Highly organized and detail oriented.
    • Demonstrated ability to communicate effectively orally and in writing, with an ability to work with all levels of staff, vendors and consultants.
    • Ability to work independently on detailed, routine, and long running tasks with minimal oversight.
    • Demonstrated ability to create and manage project schedules and deadlines and develop and update any necessary project documentation.
    • Collaborate using online tools, create project plans and documentation, and perform other necessary technical activities to support above responsibilities without needing technical support.

     
    The following skills are highly desirable:

    • Training and experience handling rare and fragile special collections materials.
    • Ability and willingness to routinely lift 20-40 lb. archival boxes.

    Education and Experience Requirements

    • Master’s degree required in the humanities, history, or a field related to automotive history and/or technology.
    • MLS or equivalent preferred.
    • Archival certification preferred.
  • 26 Oct 2021 1:45 PM | Anonymous member (Administrator)

    The Monsignor William Barry Memorial Library at Barry University seeks an innovative, proactive, flexible, and collaborative candidate to apply for its position as Associate Director of Archives and Special Collections.

    This position provides expertise and leadership in management of the University's repository and digital scholarship support services; promotes and advances the repository and digital scholarship services; consults on digital scholarship projects; and, instructs students and faculty on digital scholarship tools.

    Salary: $45,024.00 -$72,038.00

    More information and to Apply

  • 19 Oct 2021 12:00 PM | Anonymous member (Administrator)

    Miami Dade College Learning Resources is looking to fill a Part-Time Digital Library Archivist (DLA). The DLA curates students and faculty works and hosts them on the MDC Digital Commons. Salary: $20.00 - $27.33 per hour. Apply at: www.mdc.edu/jobs  Job Code: 814104

  • 11 Oct 2021 3:19 PM | Anonymous member (Administrator)

    Job Description:

    The Archivist for Special Collections works independently with the general supervision of the department head managing the daily operations of Special Collections and daily operations of the Reading Room. Coordinates appraisal, transfer, and accessioning of materials to Special Collections and is responsible for the physical and intellectual control of these materials and high-level reference service and research assistance for the collections. Sets processing, digitizing, and cataloging priorities. Hires, trains, and coordinates students, interns, and volunteers. Engages in outreach and marketing activities and works with donors.

    Assists with management and operations of public and access services. Assists with management of the reading room; orients patrons; provides high-level reference service for selected collections; and coordinates with appropriate curatorial staff reference services for all collections. Provides general access services and patron's orientation to the collections; provides instruction and training to University faculty and staff; assists with photo-duplication, reproduction, and publication requests; maintains appropriate statistics; and assists with scheduling temporary employees at the reference desk. Coordinates exhibits and also designs, curates, and installs them.

    In consultation with the Department Head, sets processing priorities. Trains and coordinates students, interns, and volunteers in processing manuscript collections to archival standards, creating descriptions including EAD finding aids, and performing basic preservation functions. Assists with the cataloging of printed material. Processes manuscripts collections to archival standards, creates description including finding aids (EAD), and performs necessary preservation functions. Assists with preservation activities/programs for Special Collections & University Archives. Coordinates the creation/development of description and content/maintenance of departmental websites.

    Expected Salary:

    • $48,722

    Minimum Qualifications:

    • High School Diploma or Equivalent and 4+ years of relevant experience.

    Preferred Qualifications:

    • Experience in processing manuscript/archival collections, including in arrangement, description, and online access using professional standards.
    • Experience with research assistance, outreach, and collections care.
    • Experience working in an archival setting in an academic or research library.
    • Knowledge of and/or experience with current standards for manuscript and archival description such as DACS and RDA.
    • Knowledge of and/or experience with EAD, XML, and other metadata schemas.
    • Knowledge of a wide range of collection formats found in special collections and archives including manuscript collections, organizational records, digital holdings, rare books, and artifacts.
    • Supervisory experience of full and part-time employees.
    • Bachelor's degree in History, Public History, Museum Studies, or other applicable subjects.

    More information and to apply: https://jobs.ucf.edu/en-us/job/501173/archivist


  • 25 Aug 2021 9:11 AM | Anonymous member (Administrator)

    Apply here

    Job Summary
    The University Archivist contributes to FGCU Library’s learning centered services by coordinating and managing a program of digital, multimedia, and paper-based records and historical documents in the University Archives.  This position has primary responsibility for capturing and disseminating Florida Gulf Coast University’s history through traditional and innovative collection strategies, working with campus departments and organizations as well as with non-official and off-campus sources to identify and acquire content of enduring value.   The University Archivist will help define and apply the methodology and standards for archival best practices to born digital and digitized collections. The University Archivist will develop and maintain plans, specifications, procedures and manuals to support the effective collection and management of all archival content. In collaboration with the Head of Archives, Special Collections and Digital Services, the University Archivist will shape the Archives’ online presence and marketing of collections and services to the University community and the public. The University Archivist will prepare and maintain finding aids using best practices and standards including EAD.  The University Archivist provides instruction and assistance to users via telephone, e-mail, and in-person scheduled and walk-in individual and group research consultations.  The University Archivist supervises the activities of project staff and graduate assistants, engages in professional activities and participates in faculty governance, serving on university and library committees as appointed or elected.

    As part of the University Archives and Special Collection department, the University Archivist also participates in assessment and continuous improvement of operations and services. All librarians help shape department policy, goals, and procedures.

    Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

    At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger.  The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

    We seek colleagues who promote and embrace diversity, equity, and inclusion.  We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

    Job Description

    Typical duties may include but are not limited to:

    • Developing, arranging and describing archival collections in accordance with accepted standards and practices.
    • Creating finding aids using contemporary tools in accordance with national standards and insuring the quality of finding aids created by other staff.
    • Creating online finding aids using Encoded Archival Description (EAD).
    • Developing and implementing procedures for the acquisition, processing, digitization, and preservation of archival materials whether print or born digital.
    • Advising and assisting researchers in the use of archival materials in research activities; interpreting requirements and consulting on archival information.
    • Interacting with donors of archival collections both internal and external to the organization.
    • Appraising potential collection additions and making recommendations for acquisition of new collections and de-accessioning of existing collections.
    • Participating in the development and implementation of policies and standards for the archives.
    • Supervising and training student employees and/or interns, as appropriate.
    • Promoting collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
    • Maintaining professional knowledge base and skills through continued education and/or research.
    • Participating in faculty governance.

    Required Qualifications:

    • ALA-accredited master’s degree in Library/Information Science or related archives discipline
    • Two (2) years of experience working in an archival institution
    • Experience managing Born Digital records
    • Experience in supervising interns and student employees

    Preferred Qualifications:

    • Experience with digital repositories and ArchivesSpace
    • Project management experience
    • Demonstrated knowledge of and engagement with Southwest Florida and its history
    • Effective oral and written communication skills
    • Experience providing reference service
    • Experience with developing policies and procedures in an archival setting

    Knowledge, Skills, & Abilities:

    • Knowledge of current and emerging archival technologies
    • Ability to work collaboratively in a team environment
    • Experience or commitment to the use of technology in distance learning & university teaching.  Interest in collaborating both within and outside the University in the development and delivery of instruction resulting in improved student learning.  Must value continued scholarship and service to the school and university.  

    Special Instructions to Applicants

    • Appointment will be made on 12-month multi- year appointment basis available November 2021.
    • Because applications and materials are subject to public review and retention under Florida’s Public Records Law, please DO NOT send examples of your project/scholarship unless requested to do so. Therefore all submitted materials including articles, disks, slides, books, etc., become the property of FGCU and CANNOT BE RETURNED. As applicable, finalists will be notified of the need to submit specific additional materials. Such materials will become the property of FGCU.
    • Under Florida’s Public Records law, applications will be available for public review upon request.

    Required Application Materials:

    • Unofficial Transcripts
    • Statement of Teaching Philosophy
    • Curriculum Vitae & Cover Letter
    • Five (5) Professional References


    Salary Range: $51,500- $55,000 annual

    The position is listed as “open until filled”, however applications received by October 1, 2021 will receive priority consideration.

    Apply here

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