Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com

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  • 15 Jan 2020 8:38 AM | Anonymous

    Responsibilities

    • Manage the installation's Records and Information Management (RIM) program, the RIM training program, the operation of the base records staging area and centralized destruction facility
    • Represent Records and Information Management to a variety of installation and/or tenant organizations.
    • Plan, organize, and direct the activities of the command's records management, publications management, and eDiscovery programs, ensuring that all programs comply with legal and regulatory requirements and meets customer needs.
    • Assist with Headquarters-level publications and forms program administration, providing program analysis and advice to senior-level management and assistance and training to staff.
    • Provide guidance and assistance to action officers on all aspects of the Freedom of Information Act (FOIA), Privacy Act (PA) and Declassification Programs.

    Salary: $33,304 to $95,388 per year

    Open & closing dates: 01/04/2019 to 12/31/2020

    More information and to apply


  • 04 Dec 2019 9:33 AM | Anonymous

    Librarian 1, Special Collections & Archives

    Job Opening Number: 57531 In order to apply, for additional information, application instructions and applicable deadlines you are encouraged to visit the Miami-Dade County Jobs website. Search "librarian" as a keyword

    Requirements: **Salary is determined upon qualification level**

    Intern Level: Must be currently enrolled in an American Librarian Association (ALA) Master's degree program. Must provide an acceptance letter from the dean. Must provide an official transcript indicating applicant has taken (or is currently taking) Master of Library Science or related program courses or registration document indicating applicant is enrolled for the current term. Must be able to work weekends and nights.

    (Salary:$43,919.20)

    Trainee Level: Must be currently enrolled in an American Library Association (ALA) accredited graduate school Master's degree program in Library Science or related program and have completed at least 18 semester credits in Library Science or related program. Must be able to work weekends and nights.

    (Salary:$46,002.58)

    Librarian Level: Master's degree in Library Science or related program from an American Library Association (ALA) accredited graduate school. Must be able to work weekends and nights. (Salary: $48, 439.30)

    Closing Date: Thursday, December 26, 2019

    Location: Main Library

    Recruitment Notes: Special Collections & Archives is a growing department that works with rare and historic materials related to the histories of Florida and Cuba, and South Florida visual and performing art. Its collections include the 16mm Film Collection, Helen Muir Florida Collection, Cuban Rare Books and Ephemera, The Vasari Project, Genealogy, and the MDPLS Rare and Antiquarian Book Collection. Work within the department is related to digital curation, exhibition development, genealogy research, historical investigation, archival processing, and library collections development. The ideal candidate is driven, curious, and interested in helping preserve, maintain, and grow community support and engagement with the public library. Experience in preservation and handling of cultural heritage materials, reference, cataloging, managerial experience, and curatorial work with strong attention to detail is sought and highly desired in this position.


  • 04 Dec 2019 8:45 AM | Anonymous

    The Harry P. Weber University Archives & Special Collections at the John H. Evans Library, Florida Institute of Technology in Melbourne, FL is hiring an Assistant Archivist. The Assistant Archivist supports the library by assisting in the acquisition, organization, description, management, preservation, and provision of access to archival materials.

    This position works with the University Archivist and Special Collections Curator to plan and implement programs to promote the collections, coordinates archives and library exhibits, and provides on-site and remote reference services for and access to archival collections. Regular hours for this position are Monday - Friday 8 am - 5 pm.

    This position requires a Master’s degree with archival concentration, Public History, or similar graduate degree. Minimum 0-2 years relevant work experience, salary $40,000.

    For more information or to apply, please visit: https://fit.hiretouch.com/home/jobs-board/job-details?jobID=59979&job=assistant-archivist

  • 27 Nov 2019 8:33 AM | Anonymous

    Supervises activities and staff of the Local History and Genealogy Services Department; assists patrons in the use of department resources; selects, evaluates, and manages print and non-print information resources. Reports to the Library Director and is a member of the Northwest Regional Library System management team.

    Full time, $42,893.76 - $68,630.12 annually

    More information: https://www.floridalibraryjobs.org/job_posts/show/8289


  • 31 Oct 2019 7:53 AM | Anonymous

    Celebrating its 80th anniversary next year, HistoryMiami Museum is one of the largest private, regional history organizations in the southeastern United States. A Smithsonian Affiliate, the museum’s mission is to safeguard and share Miami stories to foster learning, inspire a sense of place, and cultivate an engaged community. We seek an experienced professional to provide reference, basic research, and other services to internal and external clients of the museum’s Research Center. This position has no direct reports but will collaborate with staff across the museum.

    Essential Duties and Responsibilities:

    Reference Services

    • Staffs the Research Center reference desk and assists all researchers and visitors.
    • Schedules and maintains research appointments, establishing researcher expectations before visit.
    • Provides reference assistance.
    • Assists researchers in using access tools such as finding aids and the library catalog.
    • Supervises and instructs visitors in the Research Center regarding policies and procedures to ensure that security and preservation procedures are being followed.
    • Assists in responding to e-mail and telephone reference queries.
    • Guides patrons in the use of books, periodicals, and archival materials.
    • Refiles and re-shelves materials regularly.
    • Helps maintain an environment conducive to research and study in the Research Center.
    • Receives and processes payments for photocopying.
    • Facilitates digital service requests with the Digital Services Associate for both internal needs (such as exhibitions and marketing) and external clients.

    Other Duties

    • Processes archival collections as assigned.
    • Assists with retrieval and delivery of acquisitions and loans as needed.
    • Occasionally trains and exercises direction over student and volunteer personnel.
    • Minor administrative duties.
    • Other duties as assigned.

    Required Qualifications:

    • Bachelor's degree in related discipline.
    • Minimum of three years of relevant work experience in an archive, special collection, and/or library setting.
    • Technically proficient, with experience in data entry, database systems, and office software.
    • Exceptional organizational and customer service skills.
    • Self-motivated problem solver with the ability to prioritize work and meet deadlines.

    Desired Qualifications:

    • Master’s degree in related discipline.
    • Knowledge of accepted archives management and reference services practices.
    • Bilingual (English/Spanish).

    To Apply:

    Submit letter of interest, resume, and salary requirements to: Michael Knoll, VP of Curatorial Affairs, at mknoll@historymiami.org. Please be advised that we are able to contact only those candidates whose background and skills best fit the needs of the position.

    HistoryMiami Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

    From the Florida Association of Museums website at https://www.flamuseums.org/job-board/archives-associate/

  • 24 Oct 2019 8:06 AM | Anonymous
    • Carl S. Swisher Library
    • Full Time/Non-Exempt
    • Position DOES NOT require a Master's degree from an ALA accredited program
    • No salary posted

    This position is one of four positions that are responsible for all service and clerical duties required in the operation of the library’s circulation desk as a public service to students, faculty, and other users. In addition, this position is responsible for the maintenance of the Jacksonville University Archives and Special Collections. The special collections coordinator oversees the day-to-day activities of the archives department by providing research, digitization of collections, web presence content, and preservation of materials.

    https://www.ju.edu/humanresources/administrative/special-collections-coordinator.php

  • 21 Oct 2019 12:11 PM | Anonymous

    Florida International University is Miami’s public research university. FIU is focused on student success. According to U.S. News and World Report, FIU has 35 programs in the top 100 in the nation among public universities, including 15 in the top 50. FIU is a top U.S. research university with more than $200 million in annual expenditures and is designated as an “Emerging Preeminent State Research University” by the Florida Board of Governors. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

    Cataloging and Metadata Librarian

    The Florida International University Libraries seek an energetic and service-oriented full-time Cataloging and Metadata Librarian. Located at the Green Library and reporting to the Head of the Cataloging Department, this position will have primary responsibility for original and complex copy cataloging, and authority work for all types of library materials and collections, with a focus on the Libraries’ special collections. This position will be responsible for coordinating special collections cataloging activities, implementing policies and procedures, and providing direct supervision to one cataloging full-time staff member.

    FIU catalogers work in a statewide-shared bibliographic database, currently using Ex Libris’ Aleph integrated library system. Librarians are expected to participate in professional development, research, and service activities to meet the Libraries and University’s requirements for promotion. This position will also be expected to serve on Libraries and University committees, task forces and teams, as appropriate, as well as network and actively participate in local, regional, and national organizations regarding issues in metadata creation and special collections cataloging.

    Required Qualifications:

    • Master’s degree from an ALA-accredited program or equivalent
    • Minimum two years post- MLS professional cataloging experience using AACR2r, RDA, LCCS, LCSH, and MARC21 formats and standards
    • Experience cataloging using OCLC Connexion and a library management system
    • Familiarity with authority control principles
    • Experience in cataloging special collection materials such as manuscripts and rare books
    • Working knowledge of Descriptive Cataloging of Rare Materials and Books [DCRM(B)] and Rare Books and Manuscripts Section (RBMS) genre terms thesaurus
    • Professional flexibility to operate between traditional MARC-based systems and metadata for a digital library environment
    • Effective oral and written communication, including ability to develop clear written procedures to assist with staff training
    • Ability to take initiative, work accurately, and follow through effectively and efficiently with all issues and tasks
    • Ability to work independently and collaboratively in a culturally diverse environment
    • Ability to adapt to changing standards and evolving work-related expectations in a dynamic working environment
    • Excellent interpersonal communication and organization skills, including project management
    • Fluency in Spanish
    • Commitment to the service mission of the academic library

    Desired Qualifications:

    • Latin American and/or Caribbean subject expertise
    • Training or certificate in working with special collections and archival material
    • Knowledge of non-MARC metadata formats, standards and schemas
    • Experience doing NACO/SACO authority control work
    • Skill in standard office software, such as Word and Excel
    • Working knowledge of additional Western European Language(s)

    Rank/Salary: Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit http://library.fiu.edu.

    Applications must be submitted on-line at careers.fiu.edu. When applying please reference Job Opening ID: 519670. Attach a cover letter, a resume, and the names and contact information for 3 professional references, in a single file. To receive full consideration, applications and required materials should be received by November 8, 2019. Review will continue until position is filled. All inquiries should be directed to Annia Gonzalez, Chair of the Search and Screen Committee, at aalfonso@fiu.edu.

    FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


  • 18 Sep 2019 8:44 AM | Anonymous

    The Florida State University Libraries seeks a librarian to provide innovative and dynamic leadership for the Sunshine State Digital Network. The Sunshine State Digital Network (SSDN) connects Florida’s cultural heritage organizations to build supportive digital collection partnerships. Through collaboration, the SSDN showcases our State’s rich cultural heritage collections to a worldwide audience in coordination with the Digital Public Library of America (DPLA). Throughout its work, SSDN values diversity, participation, access, and collaboration.

    Florida State University Libraries is the administrative home for SSDN and functions, in collaboration with University of Miami and Florida International University, as the DPLA Service Hub for the State of Florida. The service hub represents a community of institutions in the State which provide their partner institutions’ aggregated metadata for the DPLA and offer tiered services to connect institutions of all sizes to the DPLA.

    Click here to view full job description.

  • 18 Sep 2019 8:30 AM | Anonymous

    Florida International University Libraries' Digital Collections Center (DCC) invites applications for a dynamic and challenging undergraduate internship position. The mission of the DCC is to build online collections of enduring value for the university and broader user community by identifying, digitizing, and preserving information resources of scholarly, educational, and civic interest. The Center's digital collections focus on local and regional content of historical, scientific, cultural, and educational importance. This includes materials such as unique and rare books; photographs; maps; oral histories; FIU scholarly and creative works; scientific reports, and ephemera.

    Fieldwork Goals will include:

    1. Acquiring hands-on experience in digital collections workflows, standards, and technologies.
    2. Applying training to scanning; the creation and quality assurance of metadata; use of digital library system software for online dissemination; and digital preservation of born digital and digitized materials.

    Interns will work closely with Digital Collections Center Librarians on current departmental projects to digitize and preserve content. Projects may also require research and project documentation.

    $12 an hour

     Search title at https://bit.ly/2r5s4WQ

  • 18 Sep 2019 8:21 AM | Anonymous

    JOB SUMMARY As a member of the Collections Support Unit in the Acquisitions & Collections Services Department of the George A. Smathers Libraries at the University of Florida, the Collections Metadata Specialist coordinates unit operations associated with metadata that enables discovery and access to library resources. This position uses technical expertise in the Integrated Library System (ILS) and other systems to add or update metadata in the discovery layers and to extract metadata to produce collections reports. The Specialist coordinates batch loading of catalog records, and serves as a liaison between the Collections Support Unit and the Libraries’ personnel, vendors, and consortial partners. The Specialist works independently and as part of an exceptional team, aiding in the development of workflows, implementing strategic projects, troubleshooting problems, and providing guidance and training to colleagues. 


    http://library.ufl.edu/pers/documents/PVA_CollectionsMetadataSpecialistr_LibAso1_August_2019.pdf

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