Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 14 Nov 2017 12:08 PM | Krystal Thomas (Administrator)

    AGENCY: Pinellas County Sheriff’s Office

    Pay Range: $32,400 - $51,840

    General Description

    Under the supervision of the Records Manager, performs independent, responsible and moderately difficult, routine work pertaining to public records archiving and requests. Work also serves as the liaison between Pinellas County Sheriff’s Office and the Division of Library and Information Services for the State of Florida and performs technical clerical activities. The incumbent makes work decisions based on experience and knowledge, but refers the more difficult and complex problems to the Records Manager for decision. Work is reviewed through observation and results obtained.

    Supervises Others: No

    Essential Functions and Responsibilities

    • Responds to requests from various areas for archived records information;
    • Organizes and maintains archived paperwork and ensure they are destroyed properly according to the state schedule;
    • Ensures bin locations and boxes are logged correctly and the spreadsheet is updated daily;
    • Assists agency records liaisons with determining proper destruct dates, verifying the proper schedule, and conducting the proper research for the liaisons when necessary;
    • Communicates with the liaisons during all phases of the destruct process;
    • Participates in Sheriff’s Office recruitment and community relations activities as directed.

    This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary.

    Qualifications

    • Graduation from an accredited college or university with an Associate’s degree
    • Or two (2) years’ experience dealing with archiving records or related field
    • Or equivalent combination of education and experience
    • Must possess a valid Florida driver’s license

    Knowledge, Skills, and Abilities

    • Ability to safely operate a powerlift for placement of archive boxes and other equipment and instruments utilized in meeting the job requirements
    • Ability to safely operate an agency van to transport destruct files to various locations
    • Knowledge of software programs and equipment used to digitize archived records
    • Ability to work independently
    • Ability to effectively communicate with the public, other agencies, and staff
    • Ability to multi-task and prioritize work assignments
    • Considerable knowledge of modern office business equipment and computer operations practices and procedures
    • Knowledge of state statutes, laws, and ordinances, specifically as it pertains to archiving and destroying public records
    • Ability to complete accurate work while meeting deadlines
    • Ability to keep good records
    • Time management, organizational, and problem solving skills
    • Strong attention to detail
    • Ability to effectively and courteously interact with the public and fellow members
    • Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

    Physical Abilities

    The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:

    • Sit up to 3 hours per day
    • Stand up to 3 hours per day
    • Walk up to 3 hours per day
    • Often lift up to 50 lbs.
    • Occasionally bend, squat, or reach

    Please visit our website at www.pcsoweb.com for more information and how to apply.

    Any questions can be directed to Human Resources at 727-582-6208 or human_resources@pcsonet.com

    Applicants must be tobacco/nicotine free for six months prior to submitting application and during length of employment.

  • 02 Nov 2017 8:14 AM | Krystal Thomas (Administrator)

    REPORTS TO: University Archivist

    SALARY: $44,481 annually. Actual salary will reflect selected professional’s experience and credentials

    JOB NO: 505058

    DEADLINE DATE: November 21, 2017, applications will be reviewed as received

    JOB SUMMARY

    The University of Florida, George A. Smathers Libraries seeks a University Archives Associate to be part of the Department of Special and Area Studies Collections. Reporting to the University Archivist, the University Archives Associate participates in management of the University of Florida Archives and represents the collections to the University of Florida community as well as patrons, visitors, donors, and the general public. 

    Responsibilities include processing institutional records; managing and enhancing digital collections; providing instruction, orientations, and other education and outreach activities; and providing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution. To support all students and faculty and foster excellence in a diverse and global society, the University Archives Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities

    RESPONSIBILITIES

    Archival Processing

    Participates in all aspects of processing archival materials in all formats (including appraisal, selection, acquisition, arrangement, preservation, and description). Develops processing plans and workflows, particularly for digital materials. Works with the departmental personnel to establish and coordinate workflows and efficient processes. May train and supervise OPS workers, student assistants, interns and volunteers participating in unit projects and collection management activities. Prepares and improves descriptive data for collections.

    Collection Management

    Consults with the University Archivist to set goals and priorities for developing and improving the University Archives collections. Assists in developing collections documenting institutional history and supporting research and curriculum. Responsible for acquisition and management of born-digital materials, including designing and establishing workflows and maintenance processes. Maintains and analyzes management of technological infrastructure, ensuring continuity of content across platforms, and optimal migration of data. Consults as necessary with preservation and IT personnel. Collection Services Unit of the department, serves as University Archives liaison regarding physical and digital transfer of materials for collaborative management and access. Interprets policies and procedures, or programs in consultation with University Archivist. Assists the University Archivist, the University Records Manager and the Electronic Records Manager in identifying institutional records with potential historical or cultural relevance to the University.

    Digital Access

    Contributes to web resource development, digitization and metadata projects, or other initiatives. Oversees, maintains and improves digital access of print, manuscript and digital materials, as well as online databases, web pages, Libguides, and social media of the University Archives. Serves as liaison with Digital Production Services to align expansion of University of Florida Digital Collections (UFDC) content with the goals and mission of the University Archives. Coordinates and ensures appropriate metadata for University Archives materials in the UFDC.

    Reference, Instruction, and Outreach

    Develops and participates in outreach programs. Provides reference assistance to patrons, with priority response as needed. Provides general and specialized reference, instruction, and outreach services regarding University Archives. Serves as liaison to campus units, departments, colleges and university support organizations for orientations, information sessions and individual assistance with faculty and student research projects. Manages reference queries by e-mail, phone and in person for university faculty, staff and students; visiting researchers; off-site researchers; and others through knowledge of on-site and online resources. Promotes collections through preparation of exhibits, presentations, programs and other methods of interpretation and dissemination. Participates in programs, events, and outreach of the Special and Area Studies Collections Department, undertakes business travel in support of University Archives initiatives and may at times serve as acting archivist at intervals when the archivist is away from campus.

    OTHER DUTIES AS ASSIGNED

    Serves on library, campus or professional committees. Participates in other departmental activities, including public service and special projects as assigned. Participates in staff development opportunities as needed and keeps abreast of current trends in research and teaching related to collections to gain and maintain knowledge for responsibilities assigned. Performs other duties as needed.

    QUALIFICATIONS

    Required:

    Bachelor’s degree and six years of related library experience; or a master’s degree and three years of related library experience; or any equivalent combination of experience, training and/or education.

    Preferred:

    • Experience working with institutional records in college or university archives
    • Experience applying principles and standards relating to processing and management of college or university records
    • Ability to handle library and archival materials, in all formats, with sound judgment regarding care and access to historical items
    • Experience with instruction and outreach, including creation of exhibits or public interpretation of historical materials
    • Experience creating and/or managing digitized collections and associated metadata
    • Experience processing and/or managing born digital archival records
    • Knowledge of record retention schedules and records management policies
    • Specialization by coursework or experience in history or related field
    • Effective and accurate oral and written communications skills
    • Project management experience including supervision and training
    • Proven ability to work both independently and collaboratively with a variety of audiences, such as faculty, students, administrators, and the general public
    • Strong planning and organizational skills
    • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service, and other work

    For more information, visit http://library.ufl.edu/pers/documents/UnivArchivesAso_PVAOct2017.pdf for a full job description and information for how to apply.


  • 31 Oct 2017 8:08 AM | Krystal Thomas (Administrator)

    Department

    The Florida State University Libraries seek a knowledgeable, collaborative, and user-focused individual for the position Rare Books Librarian. This position will provide leadership and guidance to University Libraries and the campus community related to the development, analysis, and use of our rare book collections.

    The Rare Books Librarian is responsible for managing the FSU Libraries’ rare book collections and leading the related outreach and instruction program. In addition the Rare Books Librarian serves as a lead member of the Special Collections Research Center reference staff.

    The curatorial responsibilities of the Rare Books Librarian include collection analysis and development; selection; and bibliographical interpretation and advanced bibliographic description sufficient to support cataloging of complex and rare collections, in partnership with the Associate Dean for Special Collections and Archives and the Rare Book Cataloger.

    The Rare Books Librarian reinforces the significance of primary source materials as curricular resources through educational planning and instruction and explores the use of technology to advance teaching, learning and research with materials from the rare book collections.

    The Special Collections Research Center is a unit within the Special Collections and Archives Division. The Center is the home for the rare book and manuscript collections and serves as the primary research center and reading room for rare books, manuscripts, and Heritage Protocol and University Archives. The Special Collections Division includes the Special Collections Research Center, Heritage Protocol and University Archives, the Claude Pepper Library, the Digital Library Center, and Cataloging and Description.

    The rare book collections are comprised of roughly 90,000 volumes and early manuscripts. Key areas include the John McKay Shaw Childhood in Poetry Collection, the Napoleon and the French Revolution Collection, the Carothers Memorial Bibles and Rare Book Collection, and the Gontarski Grove Press Collection. Students and faculty associated with FSU’s History of Text Technology Program, as well from the Art History, English, and other humanities and arts departments are core users of our rare book collections.

    Responsibilities

    • Engage with faculty and specialists in the Libraries and across campus to align collection development and access of rare materials with FSU’s academic mission
    • Collaborate with the Associate Dean for Special Collections and Archives, library liaisons, faculty, and other stakeholders to determine collecting priorities and new areas of collection development
    • Assess rare book donations to identify additions to the collection
    • Coordinate rare book cataloging workflows with Head of Cataloging and Description and Collections Manager
    • Collaborate with Collections Manager on stacks maintenance, inventory projects, and conservation assessment
    • Collaborate with the Digital Archivist, the Digital Library Center, and other relevant partners in planning, creating, and managing digital collections from rare book collections
    • Assist the Associate Dean for Special Collections and Archives, University Libraries’ Development Officer, and the Dean to establish and cultivate relationships with donors
    • Work with Associate Dean for Special Collections and Archives and other colleagues to develop grant proposals and pursue external funding opportunities.
    • Provide reference and consultation services to in-house and distance users.
    • Develop an expansive and creative instructional program, engaging new audiences from all educational levels, and increasing support for the integration of Special Collections into undergraduate and graduate curricula.
    • Prepare and deliver orientation and instruction sessions, workshops, and tours as needed; interact with faculty and departments to address their instruction needs.
    • Collaborate with others in the Division and across the Libraries to develop, implement, and assess the Special Collections instruction program.
    • Serve as a member of the Special Collections Research Center reference staff.
    • Proactively build partnerships across the University and in the community.
    • Actively promote use of all the Division’s collections among university faculty and students, historic site and museum personnel, and members of the scholarly community and general public who could benefit from the Division’s services.
    • Participate in division-wide meetings and planning.
    • Supervise student assistants.
    • Serve on FSU Libraries and University Committees.
    • Contribute to state, regional, and national committees.
    • Participate in research, publication, and other professional and scholarly activities.
    • Work evening and weekend hours, as needed.

    Qualifications

    • MLS degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree
    • Minimum of 2 years experience in an established special collection, rare book collection, or manuscript repository.
    • Strong public service orientation and commitment to user-centered service.
    • Experience in reference services and instruction.
    • Demonstrated ability to use technology effectively for collection management and access (e.g., rare book cataloging standards, digital text or imaging projects, web page creation/maintenance, metadata creation).
    • Knowledge of current practice and emerging trends in rare book and manuscript librarianship and instruction.
    • Ability to plan, coordinate, and implement effective programs, complex projects, and services.
    • Flexibility and the capacity to thrive in a rapidly changing environment.
    • Ability to take initiative, work independently and collegially, think creatively and solve problems.
    • Ability to communicate effectively in writing and speaking.
    • Ability to work successfully with diverse users at a variety of educational levels.
    • Excellent interpersonal skills; experience working collaboratively with varied groups within a complex organization and team environment.
    • Record of successful performance of duties in prior job(s).

    Preferred

    • Reading knowledge of one or more of the following: French, Latin, Spanish, or German.
    • Experience teaching and designing curriculum or coursework, particularly at the undergraduate level.
    • Experience with or demonstrated knowledge of planning, delivering, and assessing primary source literacy instruction; the history of the book, bibliography, book arts, and archival processing; digital collections, social media tools, and digital humanities concepts, tools, and techniques; conservation or preservation of paper or other media.
    For more information or to apply, please see the FSU Careers Website.


  • 30 Oct 2017 11:58 AM | Krystal Thomas (Administrator)

    Job Description

    Under the supervision of the Dean of the Library, the Archivist is responsible for all aspects of the library’s University Archives and Special Collections, both in tangible and online formats. Must have demonstrated knowledge of archives and special collections with a thorough understanding of best archival practices. Must be a team player dedicated to excellent customer service and have strong computer and technology skills. Supervises student assistants.

    Oversees the functioning of Archives and Special Collections, including accessioning and processing archival material into both tangible and online files using controlled vocabulary and best archival practices. Maintains and updates archival files. Applies records retention standards in accordance with University policies and best practices. Practices preservation to ensure long-term viability and appropriate storage of material. Provides research services for the University community, as well as the surrounding public community, researchers, historians, and genealogists. Supports academic programs and curriculum upon request. Promotes the Archives and Special Collections through marketing, social media, and exhibits.

    THE DUPONT-BALL LIBRARY: The duPont-Ball Library (stetson.edu/library) has a collection of approximately 250,000 print volumes and a large collection of electronic journals, databases, and e-books, as well as a collection of scores and recordings in support of the School of Music. The library staff includes 8 library faculty members and 16 support staff. The library’s Archives and Special Collections (archives.stetson.edu), a highly visible department, is a University distinctive with unique holdings used in research, films, documentaries, and genealogy research.

    Minimum Education: Master’s degree (MLS with archives coursework and/or experience or master’s degree emphasizing archives and special collections).

    Required Skills

    • The ability to combine independent work and highly-developed organizational skills;
    • the ability to complete short-term tasks efficiently and long-term tasks with persistence;
    • exceptional written and verbal communication skills;
    • ability to effectively multi-task;
    • familiarity with standard office computer software and procedures;
    • excellent judgment, creativity and imagination;
    • the ability to handle confidential information with sensitivity;
    • must have strong interpersonal skills to facilitate effective work with a large and diverse faculty, staff, and student body.

    Work involves critical thinking, independent judgment, and discretion. Work is performed with considerable independence within the scope of established policies and procedures. Requires an individual who is detail-oriented, self-motivated, goal and task-oriented.

    Required Experience

    • Master’s degree (MLS with archives coursework and/or experience or master’s degree emphasizing archives and special collections).
    • Successful applicant must have coursework and/or experience in archives and special collections.

    Preferred: Familiarity with archives software, such as CONTENTdm.

    Job Location: DeLand, Florida, United States

    Position Type: Full-Time/Regular

    For more information or to apply, visit https://stetson-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobInfo&version=1&jobid=116


  • 29 Sep 2017 8:14 AM | Krystal Thomas (Administrator)

    Job Title: Librarian I, Archives and Digital (Hiring for this position is contingent on the availability of funding)

    Position Number: 996192

    Center: Alvin Sherman Library, Research & Information Technology Center

    Location: Main Campus, Fort Lauderdale, FL 33314

    Job Open Date: 09-20-2017

    Job Close Date: Open Until Filled

    Job Category: Exempt

    Hiring Range:: Commensurate with experience

    Pay Basis: Annually

    Subject to Grant Funding?: No

    Job Grade/level: 86

    Type of Shift: Non-Faculty Full time

    Benefits Eligible: Reg FT w/Benefits

    Primary Purpose:

    Support the goal to acquire, preserve, and make available the institutional archival records according to prevailing professional standards, and subject to relevant policies and procedures. Responsible for prioritizing archives projects, processing archives collections and creating finding aids. Implement best archival practices with respect to the care and conservation of collections and associated collections data in all mediums. Respond to research queries and facilitate on-site research with use of archives materials. Provide University and community-wide reference service to archives materials as needed. Manage digital library initiatives, and establish policies, procedures, and workflow for the digital library. Provide expertise in creating, managing, describing and preserving digital collections. Oversee the implementation of the content management system, digitization processes and metadata creation. Maintain the digital library website.

    Essential Job Functions:

    1. Support the goals of the NSU Archives to acquire, preserve, and make available the archival records according to prevailing professional standards, and subject to relevant policies and procedures.

    2. Using best practices for archives, prioritize archives projects, process archives collections, and create finding aids.

    3. Respond to research queries and facilitate on-site research with use of archival materials. Provide reference services to the University and community as needed.

    4. Manage digital library initiatives.

    5. Provide expertise in describing and preserving digital collections.

    6. Oversee the implementation of the content management system, digitization processes, and metadata creation.

    7. Manage digital library website.

    8. May be expected to assume responsibility for supervision of library support staff, volunteers, and/or student employees.

    9. Perform other duties as assigned.

    Marginal Job Functions:

    Required Knowledge, Skills and Abilities:

    1. Knowledge and understanding of library principles, practices and techniques.

    2. Current computer skills, including online searching.

    3. Ability to express ideas effectively, both orally and in writing.

    4. Evidence of planning, organizational, and analytical skills.

    5. Evidence of ability to work both independently and in a team environment.

    6. Ability to lift items up to 25 pounds.

    7. May be expected to assume responsibility for supervision of volunteers and/or student assistants.

    Required Education: Master's Degree

    Major (if required): Library Science

    Required Experience: Master of Library Science degree from an ALA accredited school.

    Preferred Qualifications:

    1. Previous professional library experience.

    2. Experience in libraries with digital materials and repositories.

    3. Experience working with online database platforms.

    4. Demonstrated experience creating Dublin Core metadata.

    Is this a safety sensitive position (are applicants potentially subject to drug testing)? No

    Does this position require a criminal background screening? Yes

    Quick Link: www.nsujobs.com/applicants/Central?quickFind=81782


  • 19 Sep 2017 7:36 AM | Krystal Thomas (Administrator)

    The Historic Stranahan House Museum is Broward County’s oldest and most historic surviving structure. Built in 1901, it is where the City of Fort Lauderdale began and has served as a museum, educational center, and event venue since 1984.

    The Historic Stranahan House Museum is in search of an educator, historian, and/or teaching artist to serve as the museum’s Programs and Education Coordinator. This position is responsible for all aspect of the House’s educational programs including school tours, community programs, outreach, and distance learning. The Coordinator will also assist in the creation of temporary museum exhibits and volunteer training. The right candidate will be a team player who enjoys creative opportunities and can effectively communicate with diverse audiences.

    The Program and Education Coordinator will oversee all aspects of program creation, goal setting, logistics, and evaluation while overseeing a passionate team of volunteers. This position reports directly to the Executive Director.

    Compensation commensurate with experience.

    Can be full or part-time position.

    Night and weekend work may be required based on museum programs.

    Send resume and cover letter to director@stranahanhouse.org. No phone calls please.


  • 23 Aug 2017 7:49 AM | Krystal Thomas (Administrator)

    Job Title: Heritage & University Archives Assistant (University Libraries)

    Job ID: 42249

    Location: Tallahassee, FL

    Full/Part Time: Full-Time

    Regular/Temporary: Regular

    Apply On Or Before: 09/05/2017

    Department

    This position is located in the FSU Libraries in the Special Collections and Archives Division.

    Responsibilities

    Assists in managing Heritage & University Archives materials in various formats following departmental procedures. Maintains intellectual and physical control of the collections by performing archival administrative duties such as physically transferring, receiving, and accessioning materials, and entering descriptive information into the department’s archival administration software (Archon) and other departmental databases as necessary. Arranges, describes, and preserves collections, and creates finding aids and coordinates the movement of materials for cataloging and metadata creation. Performs general and administrative correspondence, research, and assists in fulfilling requests for materials.

    Assists in managing the Heritage Museum by coordinating the museum calendar and scheduling of attendants. Collects and reports museums statistics. Staffs Heritage Museum as needed. Assists with exhibits in the Heritage Museum, Libraries main exhibit room, the Mary Lou Norwood Reading Room, other campus venues, and online/virtual exhibits.

    Assists in managing the Heritage & University Archives website and Facebook page, and creates content for these and other web/social media outlets.

    Assists with other projects and duties as assigned, including digitization projects, indexing and reorganization projects, shifting collections. Creates exhibit and promotional materials as needed. Collaborates with colleagues across the Division and Libraries as necessary.

    Responsible for management of assigned staff, graduate assistants, and student workers.

    Participates in outreach programs, instruction, events, and tours occasionally in the evenings and on weekends. Coordinates and manages related activities as assigned.

    Provides reference and research support through service at the Research Center Reading Room desk.

    Qualifications

    • High School diploma and 2 years of experience High school diploma/equivalent and two years of experience
    • Ability to prioritize, organize and perform multiple work assignments simultaneously.
    • Experience with applicable computer applications and basic computer functions, including Microsoft Office and Excel.
    • Ability to communicate effectively verbally and in writing.
    • Experience in a customer service setting.
    • Ability to perform accurately in a detail oriented environment.
    • Ability to move loaded book trucks and tubs filled with materials weighing up to 40 pounds.
    • Ability to meet project deadlines.
    • Ability to establish and maintain effective working relationships.

    Preferred

    • Experience in a library and/or museum setting.
    • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
    • Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
    • Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.
    • Knowledge of the policies and practices of library services.

    Anticipated Salary Range

    Mid $20,000's.

    Pay Plan

    This is an USPS (University Support Personnel System) position.

    Criminal Background Check

    This position requires successful completion of a criminal history background check.

    How To Apply

    Please attach a cover letter and resume to your application. If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

    Veterans' Preference

    Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

    Tobacco Free Campus

    Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

    Equal Employment Opportunity

    An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

  • 04 Aug 2017 7:39 AM | Krystal Thomas (Administrator)

    JOB DESCRIPTION

    The Staff Archivist will deliver high-quality work in a challenging project environment that offers multiple opportunities for growth. The position will be responsible for the day-to-day provision of archival outsourcing services.

    The successful candidate can expect to:

    • Incorporate skills which support the management and maintenance services required to implement a new archival solution for a major corporate client with records of considerable historical significance.
    • Receive ongoing training to build and extend professional and technical skills in all areas
    • Enjoy a comprehensive and generous benefits package
    • The work site is located in Jacksonville, Florida. The initial appointment is for a period of two years, with the possibility of continued employment at The History Factory's offices in suburban Washington D.C., contingent on applicant's interest and performance.
    • The position will report directly to the Senior Project Archivist and will interact primarily with peers and management levels within The History Factory.

    KEY RESPONSIBILITIES

    • Process archival assets in all formats
    • Build taxonomies and controlled vocabularies
    • Create descriptive metadata that supports the discovery and identification of resources
    • Perform activities necessary to conduct and manage digitization projects; including preparation of originals for digitization; project tracking; metadata creation and collection; and version control
    • Apply information retrieval techniques to meet the research and analysis needs of workers in diverse business functions

    BASIC QUALIFICATIONS

    • ALA-accredited Master of Library Science (MLS)
    • Minimum of 2 years of experience in archives
    • Knowledge of archival processing and digitization methods, procedures, and practices
    • Ability to interpret and apply descriptive standards
    • Skill in developing information architectures and classification systems

    PREFERRED SKILLS

    • Excellent oral and written communication skills
    • Ability to manage time under tight deadlines
    • Strong project management and organizational skills
    • Ability to work creatively and analytically in a problem-solving environment
    • Understanding of business parameters and drivers
    • Ability to articulate technical issues in business terms and vice-versa
    • Experience and knowledge of major archival management technologies (legacy and emerging) + desire to continue to broaden technology skills
    • Understanding of modern business archives management issues and concepts
    • Demonstrated teamwork and collaboration in a professional setting

    HOW TO APPLY

    Please submit a resume and cover letter to careers@historyfactory.com. Email only, please no phone calls.

    About The History Factory

    The History Factory’s Archives Lab is a professional services firm focused on developing archives to meet real-world needs. We design, build, and implement solutions that enable organizations to use institutional memory and archival content to achieve strategic objectives. The Archives Lab has unparalleled experience planning and running archival programs that deliver value. We provide the capabilities, insight, and expertise our clients need to organize and maintain archives that can respond to changing requirements.

  • 20 Jul 2017 7:53 AM | Krystal Thomas (Administrator)

    Job Title: Preservation & Collections Management Librarian

    Job ID: 42004

    Location: Tallahassee, FL

    Full/Part Time: Full-Time

    Regular/Temporary: Regular

    Apply On Or Before: 08/28/2017

    Department

    The Special Collections & Archives Division includes the Special Collections Research Center, Heritage Protocol & University Archives, the Claude Pepper Library, the Digital Library Center, and Cataloging & Description. The Special Collections Research Center is the home for the rare book and manuscript collections and serves as the primary research center and reading room for rare books, manuscripts, and Heritage Protocol & University Archives. Special Collections & Archives currently maintains four storage areas, three onsite and one remote, as well as the Heritage Museum. Collections move between at least five different buildings for storage, cataloging, digitization, and display.

    Responsibilities

    • Lead and direct collection preservation and conservation efforts.
    • Participate in strategic planning specifically concerning conservation, preservation, and disaster preparedness and response efforts.
    • Monitor and assess space needs, planning for future growth and overall storage needs.
    • Collaborate with colleagues to update and maintain policies and procedures for collections security, inventory control, preservation measures, and collection retrieval.
    • Manage monthly and annual collections reviews following established guidelines.
    • Manage environmental and physical storage conditions.
    • Coordinate special projects like complex collection moves.
    • Prepare materials for exhibit and digitization.
    • Collaborate with the Digital Archivist, the Digital Library Center, and other relevant partners in planning, creating, and managing digital collections from special collections materials.
    • Provide and/or coordinate preservation assessment surveys.
    • Maintain statistics and compile narrative and statistical reports as needed.
    • Work with Associate Dean for Special Collections and Archives and other colleagues to develop grant proposals and pursue external funding opportunities.
    • Prepare and deliver orientation and instruction sessions, workshops, and tours as needed. Proactively build partnerships across the University and in the community.
    • Provide reference and consultation services to in-house and distance users.
    • Serve as a member of the Special Collections Research Center reference staff.
    • Actively promote use of all the Division’s collections among university faculty and students, historic site and museum personnel, and members of the scholarly community and general public who could benefit from the Division’s services.
    • Participate in division-wide meetings and planning.
    • Supervise full time and part time staff and student assistants.
    • Serve on FSU Libraries and University Committees.
    • Contribute to state, regional, and national committees. Participate in research, publication, and other professional and scholarly activities. Work evening and weekend hours, as needed.

    Qualifications

    • MLS degree from a program accredited by the American Library Association or master’s degree in a specialized area directly relevant to the position.
    • Experience in collections management.
    • Knowledge of current practice and emerging trends in collections management and preservation
    • Demonstrated ability to use technology effectively for collection management and access
    • Strong public service orientation and commitment to user-centered service.
    • Ability to plan, coordinate, and implement effective programs, complex projects, and services.
    • Flexibility and the capacity to thrive in a rapidly changing environment.
    • Ability to take initiative, work independently and collegially, think creatively and solve problems.
    • Ability to communicate effectively in writing and speaking.
    • Ability to work successfully with diverse users at a variety of educational levels.
    • Excellent interpersonal skills; experience working collaboratively with varied groups within a complex organization and team environment.
    • Record of successful performance of duties in prior job(s).

    Preferred

    Minimum of 2 yearsof experience in an established special collection, rare book collection, or manuscript repository Experience with disaster preparedness and emergency management

    Other Information

    Over a million rare and unique items make the Florida State University Libraries’ Special Collections and Archives Division an extraordinarily rich resource for scholarship and an exciting place to work. The Division has created a new position for a Preservation and Collections Management Librarian and invite applications from knowledgeable, collaborative, and user-focused individuals. The position will provide leadership and guidance on preservation, conservation, and collections space management within the Division.

    Helpful

    In one attachment, please include a cover letter with a complete statement of qualifications, a full resume of education and relevant experience, and the names, telephone numbers and e-mail addresses of at least three persons who are knowledgeable about your qualifications for this position

    Contact Info

    Ms. Susannah Miller Associate Dean for Administrative Services Florida State University Libraries Tallahassee, FL 32306-2047 Phone: (850) 645-8404 Fax: (850) 644-5016

    University Information

    Located in beautiful Tallahassee, Florida’s capital city, a growing community with a population of more than 357,000, the Florida State University, a public, coeducational institution of the 12-member State University System of Florida, has an enrollment of over 40,000 students. The Library system includes thirteen libraries with combined holdings of over 3 million volumes. The Library is a member of ARL, ASERL, CRL, OCLC, and Lyrasis. For more information about the Florida State University Libraries, see our home page at: http://www.lib.fsu.edu/

    Anticipated Salary Range

    Minimum $50,000. Offer commensurate with education and qualifications.

    Pay Plan

    This is a Faculty position.

    Criminal Background Check

    This position requires successful completion of a criminal history background check.

    How To Apply

    If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita.

    Faculty Information

    This is a full-time, 12-month non-tenured faculty appointment. Benefits include 22 days vacation, 13 days sick leave, group medical, dental, and life insurance, an optional retirement program or state retirement, and no state or local income tax. With Dean’s approval, may qualify for University tuition scholarship for up to six hours credit each semester.

    Tobacco Free Campus

    Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

    Equal Employment Opportunity

    An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf


  • 28 Jun 2017 1:23 PM | Krystal Thomas (Administrator)

    POSITION VACANCY ANNOUNCEMENT

    POSITION: Archival Associate (Library Associate 3)

    REPORTS TO: University Archivist

    SALARY: $43,185 annually. Actual salary will reflect selected professional’s experience and credentials

    JOB NO: 502781

    DEADLINE DATE: August 8, 2017

    JOB SUMMARY

    The University of Florida, George A. Smathers Libraries seeks an Archival Associate to be part of the Department of Special and Area Studies Collections. The Archival Associate, reporting to the University Archivist manages the daily operations of the University Archives collection and represents the collection to the University of Florida community as well as patrons, visitors, donors and the general public. Responsibilities include identifying and ordering new and existing materials; managing and enhancing digital collections; directing class presentations, orientations and other outreach; and overseeing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution.

    To support all students and faculty and foster excellence in a diverse and global society, the Archival Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities

    RESPONSIBILITIES

    Archival Processing

    Participates in all aspects of processing archival materials in all formats (including appraisal, selection, acquisition, arrangement, preservation, and description). Develops processing plans and workflows, particularly for digital materials. Works with the departmental personnel to establish and coordinate workflows and efficient processes. May train and supervise OPS workers, student assistants, interns and volunteers participating in unit projects and collection management activities. Prepares and improves descriptive data for collections.

    Collection Management

    Consults with the University Archivist to set goals and priorities for developing and improving the University Archives collections. Assists in developing collections documenting institutional history and supporting research and curriculum. Responsible for acquisition and management of born-digital materials, including designing and establishing workflows and maintenance processes. Maintains and analyzes management of technological infrastructure, ensuring continuity of content across platforms, and optimal migration of data. Consults as necessary with preservation and IT personnel. In consultation with the Collection Services Unit of the department, serves as University Archives liaison regarding physical and digital transfer of materials for collaborative management and access. Interprets policies and procedures, or programs in consultation with University Archivist. Assists the University Archivist, the University Records Manager and the Electronic Records Manager in identifying institutional records with potential historical or cultural relevance to the University.

    Digital Access

    Contributes to web resource development, digitization and metadata projects, or other initiatives. Oversees, maintains and improves digital access of print, manuscript and digital materials, as well as online databases, web pages, Libguides, and social media of the University Archives. Serves as liaison with Digital Production Services to align expansion of University of Florida Digital Collections (UFDC) content with the goals and mission of the University Archives. Coordinates and ensures appropriate metadata for University Archives materials in the UFDC.

    Reference, Instruction, and Outreach

    Develops and participates in outreach programs. Provides reference assistance to patrons, with priority response as needed. Provides general and specialized reference, instruction, and outreach services regarding University Archives. Serves as liaison to campus units, departments, colleges and university support organizations for orientations, information sessions and individual assistance with faculty and student research projects. Manages reference queries by e-mail, phone and in person for university faculty, staff and students; visiting researchers; off-site researchers; and others through knowledge of on-site and online resources. Promotes collections through preparation of exhibits, presentations, programs and other methods of interpretation and dissemination. Participates in programs, events, and outreach of the Special and Area Studies Collections Department, undertakes business travel in support of University Archives initiatives and may at times serve as acting archivist at intervals when the archivist is away from campus.

    OTHER DUTIES AS ASSIGNED

    Serves on library, campus or professional committees. Participates in other departmental activities, including public service and special projects as assigned. Participates in staff development opportunities as needed and keeps abreast of current trends in research and teaching related to collections to gain and maintain knowledge for responsibilities assigned. Performs other duties as needed.

    QUALIFICATIONS

    Required:

    Bachelor’s degree and four years of related library experience; or a Master’s degree and two years of related library experience; or any equivalent combination of experience, training and/or education.

    Preferred:

    • Experience working with archives in an academic library or archives

    • Specialization by coursework or experience in history or related field

    • Knowledge of archival principles or experience working in libraries or archives

    • Ability to handle library and archival materials, in all formats, with sound judgment regarding care and access to historical items

    • Experience with creation of exhibits or public interpretation of historical materials

    • Experience with creation of metadata, digitization of materials, and/or digital humanities

    • Effective and accurate oral and written communications skills

    • Project management experience including supervision and training

    • Proven ability to work both independently and collaboratively with a variety of audiences, such as faculty, students, administrators, and the general public

    • Strong planning and organizational skills

    • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service, and other work

    THE UNIVERSITY OF FLORIDA

    The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF was ranked 9th among public universities in Forbes’ “America’s Best Employers 2015. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at http://www.ufl.edu.

    GEORGE A. SMATHERS LIBRARIES

    The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries; six are in the system known as the George A. Smathers Libraries at the University of Florida. The libraries hold over 5,800,000 print volumes, 8,100,000 microfilms, 630,000 e-books, 121,016 full-text electronic journals, 889 electronic databases, 1,300,000 documents and 766,000 maps and images. The libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Children’s Literature, and Maps and Imagery Collections. The Smathers Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. The organizational chart is available at http://www.uflib.ufl.edu/orgchart.pdf.

    SPECIAL AND AREA STUDIES COLLECTIONS:

    Special and Area Studies Collections encompasses Area Studies Collections, the Map & Imagery Library, and the Special Collections of the University of Florida.

    The Area Studies Collections are the Latin American and Caribbean Collection; the Isser and Rae Price Library of Judaica; and the African Studies and Asian Studies collections.

    Special Collections include the Baldwin Library of Historical Children's Literature, the Belknap Collection for the Performing Arts, the P.K. Yonge Library of Florida History, the General Manuscript Collection, the Rare Book Collection, and the University Archives.

    COMMUNITY

    Gainesville, Florida and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2015, Gainesville was named the “Best Midsize College City in America” by WalletHub and ranked no. 7 on Livability.com’s “Top 10 College Towns”. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all of the reasons for calling Greater Gainesville your next home. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

    BENEFITS

    Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at http://www.hr.ufl.edu/training/neo/default.asp.

    APPLICATION PROCESS

    The University of Florida is an Affirmative Action, Equal Opportunity Employer and encourages applications from women and minority group members. We are dedicated to the goal of building a culturally diverse and pluralistic environment; we strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and veterans. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: http://www.hr.ufl.edu/job/datacard.htm. This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

    If you are interested in this position please apply online at http://explore.jobs.ufl.edu/cw/en-us/job/502781/archival-associate

    For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.

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