Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 21 Mar 2017 9:59 AM | Krystal Thomas (Administrator)

    The University of Miami Libraries seeks nominations and applications for a creative, innovative professional to serve as leader for preservation. Under the direction of the Associate Dean for Collection Strategies, the Head of Preservation Strategies is responsible for the operation and further development of a comprehensive preservation program for the UM Libraries. The Head of Preservation Strategies will oversee and coordinate all preservation/conservation efforts, including the management of general collection care activities, the conservation lab and services, disaster/emergency planning and recovery, environmental monitoring, integrated pest management, education and outreach efforts, and exhibition and digitization support activities. The incumbent collaborates in digital collection preservation activities; the incumbent will also be a team member on a four-year Mellon grant which brings together the University’s Libraries and Art Museum to explore opportunities for collaboration in service to the academic community.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

    Performance

    • Provides leadership and direction for a comprehensive preservation program, including defining needs, establishing goals, objectives, and plans, and managing budget allocations in support of preservation activities;
    • Supervises, evaluates, develops and mentors a Conservator, technical staff, graduate fellows and student assistants
    • Identifies potential grant resources; in collaboration with the Libraries Administration, develops grant proposals for library preservation and conservation projects
    • Collaborates with the Associate Dean for Collection Strategies, subject liaisons, and special collections curators and archivists to develop preservation plans for all collections and set preservation/conservation priorities
    • In close collaboration with the Conservator, oversees traditional print conservation services. Provides administrative oversight and support for operations focused on the conservation, exhibition, digitization, and overall preservation of materials from special and general collections based on current archival and conservation practices
    • Coordinates preservation assessment surveys of the collection; maintains statistics, and compiles narrative and statistical reports as needed
    • Coordinates staff and user education training program for proper materials handling for both special and general collections.
    • In collaboration with the Head of Digital Production and the Heads of distinctive collection units, provides support for assessment, stabilization of collections selected for digitization, and logistics for outsourcing
    • Collaborates with Digital Strategies and Web and Application Development staff supporting digital preservation on management planning for all phases of the life cycle of the Libraries’ digital assets, to preserve and provide long-term access to them
    • Monitors environmental conditions of collections and exhibit areas and works with Facilities to resolve any pest issues
    • Manages the Libraries disaster response plan for collections and electronic resources, coordinates recovery efforts, and develops training programs for library response teams.
    • Other duties may be assigned.

    Service

    • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding preservation issues.
    • Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations, as appropriate.
    • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.

    QUALIFICATIONS

    Required:

    • Master’s degree from an ALA accredited program or foreign equivalent; a relevant master’s degree with experience in preservation will also be considered
    • Minimum 2 years of experience in a preservation or conservation program
    • Training in library collection preservation. Knowledge of the treatment of print library materials and comprehensive knowledge of preservation practices, issues, and emerging trends.
    • Demonstrated knowledge of the life cycle management of digital assets; an understanding of issues related to digital formats, media, and migration, along with an aptitude for quickly mastering technical topics.
    • Successful administrative, budget management and supervisory experience.
    • Strong leadership skills and ability to work independently, collaboratively, and in teams within the Library and University.
    • Demonstrated effective oral, written, and interpersonal communication skills.
    • Demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population.
    • Demonstrated project management, organizational, analytical, and problem solving skills.
    • Evidence of continued professional development, involvement, and contribution.

    Desired:

    • Experience with preservation of digital resources.
    • Knowledge or experience in non-print media preservation, with an emphasis on photographic materials.
    • Experience planning and managing grant-funded projects.

    UNIVERSITY: The University of Miami (www.miami.edu) is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is a privately supported, non-sectarian institution comprising eleven degree granting schools and colleges. The University is located in Miami, Florida, with three locations throughout the subtropical region: Coral Gables (a 260- acre campus serving as home to nine of the University’s eleven degree granting schools and colleges); downtown Miami (Miller School of Medicine and UHealth); and Virginia Key (Rosenstiel School of Marine and Atmospheric Science). The University is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. The University is committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through commitment to the values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT), the University strives to create an environment where everyone contributes in making UM a great place to work. By 2025, the University’s goal is to reach its greatest aspirations through realizing four defining visions with eight major initiatives. For more information, please visit the University of Miami’s “Roadmap to Our New Century” at http://president.miami.edu/roadmap/about/index.html.

    THE LIBRARY: The University of Miami Libraries (www.library.miami.edu) rank among the top 50 research libraries in North America with a collection of 3.75 million volumes and 104,330 current serials titles, including 102,726 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 10,849 undergraduates, 5,952 graduate students, and 14,746 full and part time faculty and staff. Excluding the independent libraries, the University Libraries employ 66 professional and 72 support staff and are a member of ARL, ASERL, CLIR, CRL, DLF, NERL, OCLC Research Library Partners, SEFLIN, IFLA, IATUL, HathiTrust, APTrust, SEFLIN and Lyrasis.

    SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant or Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at: http://hr.miami.edu/benefits-and-wellness/index.html.

    APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to: e-mail: richter.recruiting@miami.edu

    The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural background.


  • 07 Mar 2017 1:05 PM | Krystal Thomas (Administrator)

    Hours of Work: Flexible between 8:00 am to 5:00 pm, 24 hours a week mandatory, Monday-Friday
    Date Available: February 2017
    Rate of Pay: $10.00 per hour

    Background

    The Revs Institute, a 501c3 not-for-profit educational foundation, based in Naples, FL, is the premier destination to study and explore one of the largest archives of automotive history ever preserved for scholars and connoisseurs alike. The Library and Archives document the evolution of automobile design and the industry's influence on modern culture. The collection consists of nearly two million items, and includes photographs, artifacts, books, journals, paper archives, promotional material, and more. In coordination with third-party vendors and the Stanford University Libraries, The Revs Institute makes the photographic collections accessible by building an online digital library.

    Position Summary

    The Revs Institute seeks a Digital Project Intern to help coordinate the accessioning, processing, and reference services to one of the world’s largest automotive history collections.

    We are currently digitizing images from the collection for inclusion in an online database. Under the supervision of the Digital Library Coordinator, the Digital Project Intern will clean, prepare, organize and inventory negatives and prints or other materials prior to scanning. The assistant may also be asked to assist in preparing or editing metadata for the individual images once they have been scanned.

    • Assist in the classification of photographic slides and negatives or other materials from the history of automobile racing;
    • Verify and cross-check metadata;
    • Assist in creating consistent metadata records;
    • Ensure consistent filing and labeling, apply preservation criteria to individual assets;
    • Make recommendations for publishing photos on social media and web;
    • Assist with other related tasks as needed.

    Required Qualifications

    • Ability to work according to an established schedule and meet deadlines
    • Minimum of one semester or summer commitment required
    • Experience working with Microsoft Excel
    • Computer literacy
    • Dependable
    • Excellent organizational skills and attention to detail
    • A strong sense of teamwork and collaboration
    • Ability to lift and move boxes up to 40 pounds

    Education and Experience Requirements

    • The Digital Project Internship is open to students in graduate and undergraduate programs. Junior or senior class university standing towards a Bachelor's degree required in the humanities, history, or a field related to automotive history and/or technology is required.
    • Students that have graduated from an undergraduate or graduate program within 6 months of applying are eligible for the internship. Previous internship(s) and/or professional work experience preferred. Strong research and writing skills, and an ability to work independently are needed.
    • Interest and understanding of historical methods, research or museum/archival studies
    • A background check and drug test are mandatory for the internship.

    Interested applicants, please submit resume and cover letter by APRIL 28, 2017 to: Mark Vargas at mvargas@chmotorcars.com

  • 07 Mar 2017 1:02 PM | Krystal Thomas (Administrator)

    Hours of Work: Flexible between 8:00 am to 5:00 pm, 24 hours a week mandatory, Monday-Friday
    Date Available: February 2017
    Rate of Pay: $10.00 per hour

    Background

    The Revs Institute, a 501c3 not-for-profit educational foundation, based in Naples, FL, is the premier destination to study and explore one of the largest archives of automotive history ever preserved for scholars and connoisseurs alike. The Library and Archives document the evolution of automobile design and the industry's influence on modern culture. The collection consists of nearly two million items, and includes photographs, artifacts, books, journals, paper archives, promotional material, and more. In coordination with third-party vendors and the Stanford University Libraries, The Revs Institute makes the photographic collections accessible by building an online digital library.

    Position Summary

    The Revs Institute seeks a Special Collections Intern to help coordinate the accessioning, processing, and reference services to one of the world’s largest automotive history collections.

    Under the supervision of the Special Collections Coordinator, the Special Collections Intern will assist in processing manuscript collections in all formats according to internal standards and best professional practices.

    • Processing may include accessioning; conducting necessary conservation practices; sorting and re-housing documents in acid-free folders and containers; labeling; creating inventories and MARC records; and preparing collection guides and/or indices.
    • Shelve archival and library collections as needed.
    • Assist with other related tasks as needed.

    Required Qualifications

    • Ability to work according to an established schedule and meet deadlines
    • Minimum of one semester or summer commitment required
    • Experience working with Microsoft Excel
    • Computer literacy
    • Dependable
    • Excellent organizational skills and attention to detail
    • A strong sense of teamwork and collaboration
    • Ability to lift and move boxes up to 40 pounds

    Education and Experience Requirements

    • The Special Collections Internship is open to students in graduate and undergraduate programs. Junior or senior class university standing towards a Bachelor's degree required in the humanities, history, or a field related to automotive history and/or technology is required.
    • Students that have graduated from an undergraduate or graduate program within 6 months of applying are eligible for the internship. Previous internship(s) and/or professional work experience preferred. Strong research and writing skills, and an ability to work independently are needed.
    • Interest and understanding of historical methods, research or museum/archival studies.
    • A background check and drug test are mandatory for the internship.

    Interested applicants, please submit resume and cover letter by APRIL 28, 2017 to: Mark Vargas at mvargas@chmotorcars.com

  • 07 Mar 2017 7:59 AM | Krystal Thomas (Administrator)

    The Delray Beach Historical Society seeks a Part-Time Archivist for approximately 15 hours per week; Hours may increase seasonally and based on project needs. Submit resume and cover letter to: jobs@delraybeachhistory.org

    Mission Statement

    The Delray Beach Historical Society believing that a sense of history is fundamental to understanding human experiences, collects, preserves and shares materials from Delray Beach’s past, so that present and future generations can comprehend more fully our predecessors, our communities and ourselves. The Society encourages and assists people of all backgrounds and interests to learn more about Delray Beach’s diverse history.

    Our Campus

    Three buildings encompass the Delray Beach Historical Society campus. Authentically furnished and reflecting the South Florida lifestyle from 1915 to 1935, The Cason Cottage Museum is an education institution devoted to the preservation of Delray Beach History, named after the family of Dr. J.R. Cason, Sr., the town’s first physician. Visitors enjoy rotating exhibits of art, artifacts and records pertaining to the City’s storied past.

    The 1926 Florida Bungalow and Gift Shop provides the Society with additional space for exhibits on local Florida history and is a rental space for various events and meetings.

    The Hunt House is an original Florida farmhouse, which was dedicated and named the Ethel Sterling Williams Archive and History Learning Center in 2009. This state-of-the-art and award-winning center houses the City’s archives and is open for local research, school classes and exhibits. Individuals, writers, researchers, homeowners, students, businesses, government agencies and organizations are routinely served.

    Job Summary

    Reporting to the Executive Director, the Archivist oversees the acquisition, preservation and expansion of the Society’s curatorial and archival collections. This person is responsible for overseeing the organization, cataloging, maintenance and public accessibility of the DBHS archival collection. In keeping with our Mission, the Archivist will work with the Executive Director to explore content and research and acquire materials for exhibits and educational programming in each of the three campus buildings.

    Responsibilities

    • Oversee the careful preservation of the City of Delray Beach’s archival collection, spanning over 20,000 items; study and become familiar with all items in the collection.
    • Accept and process new materials into the archival collection in accordance with the Society’s policies and procedures.
    • Monitor the condition of the archival collections and make recommendations to the ED for their continued preservation and access.
    • Serve the public with research, image and information requests.
    • Work with the ED to prepare and monitor budget for archive expansion and maintenance; assist the ED in identifying and pursuing funding and grant opportunities as it pertains to the preservation of the Society’s archival collection.
    • Access content for and maintain archive news and materials for the website; assist the ED with content gathering for writing assignments, media releases, the Society’s newsletter and article submissions.
    • Maintain records of archive projects, programs and activities; write monthly report of activities for Board of Governors.
    • Assist the ED in identifying modern and technologically sound preservation protocol for archival collections; keep informed about developments in the archival community as well as open source and proprietary tools for collection preservation.
    • Participate in community-wide professional activities and organizations; nurture and maintain good relationships with local and regional Libraries, Historical Societies and Cultural Centers.
    • Assist in preparing materials for off-site presentations to Delray Beach’s area clubs and organizations.
    • Research and develop protocol for the Society to expand its archives in the digital age, fill gaps in time and implement necessary digitization measures.

    Qualifications

    • Passion for Delray Beach and Palm Beach County History and a desire to share it!
    • ALA-accredited MLS degree with specialization in archives administration or CA certification, or an equivalent combination of education and similar experience.
    • Minimum 3-5 years experience working with archives and special collections.
    • A desire to embrace the opportunities and challenges of working within a non-profit environment.
    • Must be flexible and a team player.
    • Museum experience preferred.
    • Experience with cataloging and providing library reference, preferable in an academic or museum setting.
    • Knowledge of current archival organization and description standards.
    • Knowledge of computer standards for application in archives or libraries. Proficient with MS Office programs, database software and Photoshop; knowledge of Wordpress website platform.
    • Ability to work independently and manage highly sensitive material in a confidential and secure manner.
    • Excellent written and verbal communication skills, organizational skills and attention to detail. Must enjoy serving the public and possess a pleasant demeanor.
    • Strong problem solving and multi-tasking skills; strong ability to serve the public with a variety of requests.
  • 19 Jan 2017 9:02 AM | Krystal Thomas (Administrator)

    SALARY: $49,462.40 - $57,720.00 Annually

    CLOSING DATE: Continuous

    LOCATION: Brooksville, Florida

    DESCRIPTION:

    The Southwest Florida Water Management District (District), a leader in protecting Florida's water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District's records retention policies, procedures and processes. A key responsibility of this position is supporting the District's Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management.

    Accepting applications until filled.

    ESSENTIAL FUNCTIONS:

    • Develop, implement and administer a District-wide Records Management training program
    • Provide technical support related to records inventories
    • Review retention schedules and make recommendations for maintenance and protection of records
    • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
    • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
    • Training District staff in records management, including records retention procedures and automated records retention systems
    • Assist in the development of training materials to meet users' needs
    • Schedule and coordinate training sessions

    QUALIFICATIONS:

    Required

    • Bachelor's degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
    • Four (4) years of directly related work experience
    • Valid driver's license

    Preferred

    • Bachelor's degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
    • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
    • Able to effectively communicate technical and procedural information to groups and individuals
    • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
    • Experience leading records inventory and audit
    • 3 years' experience in records management principles and practices

    HOW TO APPLY:

    Please visit www.watermatters.org/careers for a more detailed job posting, as well as information on the Benefits offered by the District. Applications are submitted online through the District’s Careers page.


  • 27 Oct 2016 8:15 AM | Krystal Thomas (Administrator)

    Position Information

    Job Title:  University Archivist, Nova Southeastern University

    Position Number:  997272

    Center:  Alvin Sherman Library, Research & Information Technology Center

    Location:  Main Campus, Fort Lauderdale, FL 33314

    Job Open Date:  10-14-2016

    Job Close Date:  Open Until Filled

    Job Category:  Exempt

    Hiring Range: Commensurate with Experience

    Pay Basis:  Annually

    Subject to Grant Funding?: No

    Job Grade/level: 90

    Type of Shift:  Non-Faculty Full time

    Benefits Eligible:  Reg FT w/Benefits

    Primary Purpose: The University Archivist is responsible for appraising, collecting, organizing, describing, preserving, and making available for research and reference use those official University records and those ancillary records of the University community of sufficient historical, legal, fiscal, and/or administrative value to warrant permanent preservation, including special collections.

    Essential Job Functions:

    1. Arranges and describes archival collections of organizational records and personal papers, performs rehousing and other basic preservation needs, and prepares finding aids in accordance with local and national standards.
    2. Analyzes current condition of materials and implements appropriate preservation measures for use and long term storage.
    3. Provides information services that will assist the operation of the University. Serves research and scholarship by making available and encouraging use of its collection by members of the University and the community at large.
    4. Develops effective systems for recording and retrieving information on the collections held in the NSU Archives.
    5. Directly supervises assigned staff and is responsible for hiring, conducting performance evaluations, training, and any other employee related actions.
    6. Develops methodologies for locating and acquiring materials campus wide including enforcing the university wide Records Management and Destruction Policy as it relates to collections which must be relocated to the University Archives.
    7. Advises administrators and directs staff regarding scheduling records for permanent retention or weeding in the archives.
    8. Manages the NSU institutional repository.
    9. Performs other duties as assigned.

    Marginal Job Functions:

    1. Represents the Archives through active participation in NSU Libraries committees and professional organizations, engaging in research, publication, and presentation.
    2. Develops exhibits and make presentations to relevant internal and external groups.
    3. Seeks opportunities for grant funding and prepare funding proposals.
    4. Works with appropriate college office, alumni and other entities in identifying potential donors and materials that support the university's mission.

    Required Knowledge, Skills and Abilities: 

    1. Demonstrated knowledge of the archives and records management field with supporting experience and education, preferably in a university setting.
    2. Thorough knowledge of best practices in digitization, metadata, storage, and management of archival and digital assets and ability to maintain a current awareness of trends and developments in the field of archives management.
    3. Strong analytical and problem-solving skills to address challenges and opportunities associated with evaluating the current program and making recommendations concerning the future management and development of the archival institutional records.
    4. Demonstrated ability to work both independently as a self-motivated, performance-driven professional as well as in a collegial and collaborative manner across library departments and campus wide including the ability to communicate effectively orally and in writing including public speaking and presentations.
    5. Demonstrated ability in establishing and maintaining relationships with a wide range of users and constituencies including faculty, staff and the public to support the building and use of archival and special collection holdings.
    6. Knowledge of web development tools and technologies and also markup languages to include: HTML, XML, and EAD.
    7. Extensive knowledge of the online platforms for displaying archival collections.
    8. Knowledge of ethical and legal concerns (including copyright) affecting acquisition, management and access to archival holdings and digital collections.
    9. Ability to lift 40 pounds.

    Required Education:  Master's Degree

    Major (if required): Library Science

    Required Experience:

    1. Masters of Library Science degree from an ALA accredited school.
    2. Minimum seven (7) years of professional library experience to include experience in a university or corporate archives or special collection library, with a minimum of 3 years in a supervisory or leadership role.
    3. Minimum one (1) year experience in with digitizing archival holdings for online access.
    4. Extensive experience with digitization workflows, institutional repositories, and online presentation of archival and special collection resources, as well as reference experience in institutional archives and in developing exhibitions, presentations and other programming.

    Preferred Qualifications:

    1. Management experience in a university archives and special collection library.
    2. Track record of participation, publication or presentation in the archival profession.
    3. Experience in conducting oral interviews.
    4. Specialized training in archives, special collections or related areas.

    Is this a safety sensitive position (are applicants potentially subject to drug testing)? No

    Does this position require a criminal background screening? Yes

    Quick Link: www.nsujobs.com/applicants/Central?quickFind=80554


  • 29 Aug 2016 8:12 AM | Krystal Thomas (Administrator)

    Position Details

    Type: Full Time
    Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    Salary: Salary Dependent on Experience and Includes Full Benefits Package
    Deadline: September 30, 2016
    Position Reports To: Executive Director

    Position Description

    Director of Archives and Programming

    The Director of Archives and Programming is responsible for managing the Foundation’s collections and planning lectures and exhibitions that foster our mission of preserving the architectural, cultural and ecological heritage of Palm Beach. Programming will encompass a broad range of subject matter, including architecture, interior design, landscape design and historic preservation, and appeal to members of the Foundation and the general public.

    The Director of Archives and Programming is responsible for updating and managing the Foundation’s website in addition to developing and implementing a social media strategy that will increase awareness of the Foundation and cultivate the next generation of preservationists.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at askier@palmbeachpreservation.org. Please indicate “Director of Archives and Programming Recruitment” in the email-subject line. Please submit all applications by close of business on September 30, 2016.

    Major Qualifications:

    • A Master of Science in Library and Information Science is required.
    • Strong understanding of and experience with collections and cataloguing of digital resources.
    • Experience with project management.
    • Experience in not-for profit organizations, design, historic preservation, or planning a plus.
    • Excellent interpersonal, communication, administration and personnel management skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.
    • Knowledge and understanding of the important and developing historic preservation and urban planning issues of the day.
    Primary Responsibilities
    • Work with donors and staff to acquire new collections.
    • Reassess collection policy.
    • Organize and rehouse collections.
    • Describe collections and write finding aids.
    • Assist researchers using collections.
    • Develop digital library for internal use.
    • Reassess collections in storage and space needs.
    • Coordinate the digitization of collections.
    • Create a plan for ongoing maintenance of the library.
    • Schedule lectures that foster the Foundation’s mission.
    • Curate exhibitions featuring our collections and related subject matter.
    • Produce scholarly articles.
    • Update and manage Foundation website.
    • Develop and implement social media campaign.
    • Manage community outreach to promote the Foundation’s collections and resources.
    • Maintain yearly budget.
    • Direct archival volunteers.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.


  • 29 Jul 2016 8:48 AM | Krystal Thomas (Administrator)

    Job title: Archivist (part educator, part researcher, part event planner)
    Department: Adult Services
    Pay range: $38,000.00 annually, DOQ
    Position type: Full-time, exempt position with excellent benefits
    Applications due August 19, 2016

    Job description:

    In a community passionate about its past, you make history come alive. You create amazing experiences for our Library patrons. You care about preservation. You use your tech-savvy skills to digitize our unique collection. You are the person who connects patrons with information they seek. You develop and implement outstanding programs. You are a trainer and program coordinator at the library. You forge connections with local history organizations. You are a leader, knowledgeable on all Library operations and respected for your ability to make patrons thrilled about the Library. Ready to join our dynamic team and help us launch exceptional Library services into the 21st century?

    Who you are:

    • Whether in front of a group of people or working one-on-one, you’re a natural-born teacher.
    • You understand patron needs and enjoy connecting them with the right solutions; you’re a sleuth at heart.
    • You love discovering and sharing history.
    • You are an active listener with lots of patience; you’re intuitive to people’s needs.
    • You engage well with others and are passionate about providing an exemplary customer experience.
    • You’re a team player who thinks quickly on their feet.
    • You’re excited about the prospect of growing and learning in a changing environment.
    • You geek out about organization, metadata and finding new ways to catalog.
    • You inspire fun in the people around you.

    Work you’ll love:

    • You develop and conduct programs, presentations and workshops and create participatory experiences for our patrons.
    • You are the genius, go-to local history expert in the Library.
    • You are a wizard at running our upcoming memory lab and teaching our Library patrons and staff how to use the equipment and online databases.
    • You design “how to” training for Library patrons and staff on history center resources.
    • You share your passion by acquiring new items for our collection and creating engaging, beautiful exhibits and displays.
    • You love meeting and inspiring new people. You enjoy talking about history and family trees.
    • You are the outgoing tour guide of our local history; you share your knowledge about our community’s history while inspiring your group.
    • You are an explorer; you get out from behind your desk and engage with patrons, helping them with their journey through our amazing Library.
    • You are a leader, happily taking on lead responsibilities, including person in charge, trainer of staff, and lead over other staff.
    • You reach out to the community, providing classes, talks and workshops in the area.
    • You make friends; you build relationships and collaborate with key community partners.
    • You know your way around technology, having the ability adapt and seek out new ways to promote and preserve our collection, and maintain our online history portal.
    • You are an experienced preservationist with solid knowledge of preservation best practices and experience in managing digital-archival projects.
    • You’re an outside-the-box thinker, skilled in collaboration, and want to lead the development and growth of innovative information delivery.
    • You have experience curating physical and online collections and you’re eager to try new approaches; you’re skilled in managing special collections resources in print, digital and other formats.
    • You keep up-to-date on archival management practices, procedures, and trends.
    • You inform patrons and staff about intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies.
    • You do the right thing. Every decision you make and action you take is an opportunity to demonstrate our collective integrity.

    Do you have what it takes?

    • Bachelor’s degree in history or related field
    • Accredited MLS or Master’s degree preferred
    • Experience with special collections digitization
    • Continuous learner
    • Digital literacy
    • Library experience preferred
    • Ability to obtain a valid Florida driver’s license
    • Flexible schedule, including nights and weekends

    Your job will involve being “on the move” in our Library and community: You need to stand, walk, crouch, stoop, squat, twist, climb, push/pull up to 50 pounds, and lift up to 25 pounds.

    We are guided by these shared values:

    • Passion for sharing knowledge
    • Caring for our patrons and each other
    • Eagerness to learn
    • Optimistic attitude

    Why Winter Park Public Library? A job with us is a chance to use your knowledge and experience to enable transformations every day. You will be instrumental in entertaining, educating and enlightening our patrons, whether they’re researching genealogy, scanning old photo albums, discovering our history collection or learning something new at one of our many intriguing and entertaining history programs. As you help and inspire others, you will also be inspired.

    This opportunity comes in the wake of our community approving a multi-million-dollar new state-of-the-art library and events center, which includes an expanded history center. You will bring a strong vision for the future of this exciting project.

    Email a resume and cover letter by August 19, 2016.
    Nicole Heintzelman, Head of Adult Services - nheintzelman@wppl.org
    No phone calls, please.

    [Original Job Posting]


  • 19 Jul 2016 11:43 AM | Krystal Thomas (Administrator)

    The University of Miami Libraries seeks nominations and applications for a creative, innovative professional to serve as Archivist in the Cuban Heritage Collection (CHC). The Archivist processes manuscript collections and archival materials and, in collaboration with the Chair of CHC, helps plan, organize, and implement systems and procedures for maintaining physical and intellectual control over collections in the CHC with the goal of preserving and improving access to these collections. The CHC Archivist may also work on projects with subject affinities in other University of Miami Libraries distinctive collections. 

    UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (www.miami.edu). 

    THE LIBRARY: The University of Miami Libraries (www.library.miami.edu) rank among the top research libraries in North America with a collection of over 3.6 million volumes and 99,060 current serials titles, including 97,074 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 11,123 undergraduates, 5,725 graduate students, and 14,604 full and part time faculty and staff. Excluding the independent libraries, the University Libraries employ 62 professional and 74 support staff and are a member of ARL, ASERL, CLIR, CRL, NERL, OCLC Research Library Partners, HathiTrust, APTrust, DPN, SEFLIN and Lyrasis. 

    The Cuban Heritage Collection collects, preserves, and provides access to primary and secondary sources of enduring historical, research, and artefactual value which relate to Cuba and the Cuban diaspora from colonial times to the present. The Collection supports the teaching, learning, and research needs of the University of Miami and the broader scholarly community. 

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

    Performance 

    • Manages manuscript collections and related materials such as photographs, posters, and audiovisual resources.

        o Appraises and accessions manuscript collections and related materials. 

        o Manages space allocations for these materials onsite and coordinates off-site access and space allocations for CHC collections with Access Services

        o Collaborates in developing goals for collections arrangement and description and establishes mechanisms for reducing processing backlog. 

        o Participates in the implementation of policies and standards for the arrangement and description of physical and born-digital archival materials. 

        o Supervises and directs the Archives Team of staff, students, and volunteers. 

        o Serves as a liaison to the Preservation unit to meet the preservation and conservation needs of manuscript materials. 

    • Processes permanent and historically valuable materials.

        o Develops processing plans to determine order, specificity, and appropriate level of description and analysis. 

        o Arranges and describes manuscript collections and related materials. 

        o Creates finding aids for online publication and collection-level MARC records. 

        o Provides quality-control and edits finding aids and other discovery tools created by other members of the Archives Team. 

        o Ensures the online publication of finding aids and other access tools. 

        o Prepares manuscript collections and related materials for digitization. 

        o Serves as a liaison to the Digital Collections Committee. 

    • Participates in the educational and outreach activities as requested.

        o Provides research assistance to users of CHC archival materials as needed. 

        o Assists with instructional activities related to primary sources as needed. 

        o Assists with the development and preparation of exhibitions and events. 

        o Participates in collection development activities and engages regularly with the community and donors. 

        o Participates in Board meetings of the Amigos of the Cuban Heritage Collection. 

        o Promotes the archival collections of the CHC at conferences and other fora. 

    Service 

    • Keeps abreast of relevant technology, literature, and studies for current awareness of trends, developments, and best practices in librarianship and archival processes.
    • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.

    QUALIFICATIONS 

    Required: 

    • ALA-accredited Master’s degree, an ALA approved overseas equivalent, or a Ph.D. with appropriate library experience.
    • Coursework or other formal training in archival management.
    • Relevant library experience, including at least one year of experience in special collections or archives.
    • Demonstrated knowledge of archival appraisal, preservation, arrangement, description, and access theories and procedures.
    • Familiarity with issues, trends, principles and practices in archives and special collections.
    • Oral and written fluency in both English and Spanish.
    • Excellent communication, interpersonal and organizational skills.
    • Ability to assess objectives and operational requirements to develop and implement policies and procedures.
    • Strong commitment to excellence in service.
    • Experience in using personal computers and related software applications including Microsoft Word, Excel, Power Point, and Access.
    • Ability to work independently as well as collaboratively.
    • Demonstrated initiative and flexibility.
    • Aptitude for accuracy and detail.
    • Ability to lift up to 40 pounds.

    Preferred: 

    • Supervisory experience.
    • Experience in project planning, management, and completion.
    • Scholarly knowledge of the history and culture of Cuba and its diaspora.
    • Knowledge of EAD and DACS.
    • Familiarity with “More Product, Less Process” approaches to archival processing.
    • Experience with at least one archival management software (e.g. Archon, ArchivesSpace, etc.)
    • Familiarity with Web development tools.

    SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant or Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at: www.miami.edu/benefits

    APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled; however, applications received by August 15th will receive priority consideration. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. Send nominations and applications to: 

    Human Resources Manager 
    Otto G. Richter Library 
    University of Miami 
    P.O. Box 248214 
    Coral Gables, FL 33124-0320 
    e-mail: richter.recruiting@miami.edu 

    The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.


  • 14 Jul 2016 10:13 AM | Krystal Thomas (Administrator)

    The Spady Cultural Heritage Museum is seeking an intern from September 1, 2016 to June 30, 2017 to perform duties as follows:

    • Conducting tours
    • Contributing to the development of special events and programs and exhibits
    • Helping to oversee overall maintenance of the workspace and property
    • Assisting staff with communications system development and enhancements
    • Becoming knowledgeable of the museum profession to include: collections, museum nomenclature and other aspects of careers in museums

    Hours of Employment: Two days per week, 10:00 a.m. – 2:00 p.m.

    Compensation: $400 per month

    Contact: Charlene Farrington, cfjones@spadymuseum.org, 561.279.8883


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