Welcome to the College and University Archives section of the Society of Florida Archives

About CUA

This Section might serve as a forum for discussion of concerns of College and University Archivists, to provide shared expertise to the archival community, to advocate action to meet the needs of college and university archives programs in Florida, and to stimulate the professional growth of academic archivists through SFA and other organizational and educational means.

Peggy McBride, Chair
University of Florida
Email: pmcbride@ufl.edu

Sandra Varry, Vice-Chair/Chair-Elect
Florida State University Libraries
Email: svarry@gmail.com

Gerrianne Schaad, Secretary
Florida Southern College
Email: gschaad@flsouthern.edu

News and Announcements

This section is open to any member of SFA who is concerned with the administration, organization, and care of records of institutions of higher education. Please indicate your interest in joining the section by emailing Peggy McBride at archives@uflib.ufl.edu.

We are still building this page, but in the meantime, below are some websites which may help you in any records management duties you might have. Please feel free to contact us if you have suggestions for the site, or wish to get involved.

Helpful Resources

Federal and State Legislation

Health Information Privacy
FERPA for School Officials
Florida Breach of Security concerning Confidential Personal Information in Third-party Possession; Administrative Penalties
Chapter 119, Florida Statutes--Public Records Law
Chapter 1B-24, Florida Administrative Code--Public Records Scheduling and Disposition
Chapter 257, Florida Statutes--Public Libraries and State Archives
Chapter 1B-26.003, Florida Administrative Code--Electronic Recordkeeping
Chapter 1B-26.0021, Florida Administrative Code--Microfilm Standards
Florida General Records Schedules

Online Publications

Society of American Archivists
Guidelines for College and University Archives
SAA College and University Archives Section

EPA Plan adopted by MSU
A 10-Step Records Management Plan for Your Office (pdf)

Basics of Records Management (pdf)
Electronic Records and Records Management Practices (pdf)

Considerations for Content Management Systems
The Daily Management of Records and Information
Email Management
Managing Electronic Records
Managing Records with Limited Resources
Protecting Vital Records
Starting a Records Management Program
Using and Storing Microfilm


Capstone New Approach to Managing Email Records
Creating and Using File Plans
Guidance in Managing Social Media Records
Let’s Get Organized: Setting Up Your Electronic Files
Managing Content on Shared Drives

North Carolina State Library
Part 1: Why is file naming important?
Part 2: How to change a file name
Part 3: What not to do when naming files
Part 4: Best practices for file naming

Office of Research Integrity, US Department of Health & Human Services
Whose Data Is It? Electronic data management

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